Administrative Assistant 3 Job at Aquent (Beaverton)

Administrative Assistant 3

Aquent

Location:
United States , Beaverton

Category:
Office Administration

Contract Type:
Not provided

Salary:

24.00 - 26.67 USD / Hour

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Job Description:

We are seeking an Administrative Assistant to become a pivotal part of a dynamic team, where your organizational prowess and administrative expertise will directly support key initiatives and ensure the smooth functioning of essential departments. This is a 15-month hybrid engagement in Beaverton, OR. This is an exciting opportunity to leverage your skills in a fast-paced setting, directly contributing to the efficiency and success of a leading enterprise. As a key contributor, you will play a crucial role in maintaining operational efficiency and supporting critical business functions. Your ability to manage diverse tasks, coordinate complex logistics, and provide exceptional administrative support will directly impact team productivity and overall organizational success. You will be instrumental in creating an organized and supportive environment, enabling teams to focus on their core objectives and achieve strategic goals.

Job Responsibility:

Perform essential office functions, including setting up and maintaining comprehensive filing systems
Manage communications by interviewing callers, making appropriate referrals, and handling incoming correspondence
Coordinate and arrange meetings and conferences, ensuring all logistical details are meticulously handled
Review and refine drafts and finished documents for grammatical accuracy and adherence to established guidelines
Serve as a primary point of contact for inquiries related to office operations, policies, and procedures
Gather, compile, and report on critical information to support supervisor assignments and decision-making
Prepare and process expense reports and purchase orders, and maintain optimal office supply levels
Update organizational charts and coordinate department or equipment moves with precision
Respond tactfully and promptly to inquiries and problems, handling confidential information with the utmost discretion
Coordinate a full range of meeting, event, and travel arrangements, meticulously managing calendars
Collaborate with internal and external contacts for venue selection, room setup, catering, and materials delivery
Utilize an on-line reservation system to ensure adherence to travel policies and provide cost-effective travel solutions
Work with travel agents, airlines, and other vendors to resolve planning and customer service issues
Create high-quality graphic and text presentations, often under tight deadlines, interpreting needs and producing effective layouts
Prepare specialized reports by selecting and synthesizing relevant information from various sources

Requirements:

Bachelor’s Degree and a minimum of 5 years of directly relevant work experience
Alternatively, one of the following may be accepted: PhD or Law degree with 3 years of experience
Master’s degree with 4 years of experience
Associate’s degree with 6 years of experience
High School Diploma with 7 years of experience
Proven ability to manage multiple tasks and priorities in a fast-paced environment
Exceptional organizational skills and meticulous attention to detail
Strong verbal and written communication skills, with a professional and engaging demeanor
Demonstrated ability to handle confidential information with integrity and discretion
Proficiency in utilizing computer skills for presentations, reporting, and general office functions
Experience with travel coordination and event planning

What we offer:

subsidized health, vision, and dental plans
paid sick leave
retirement plans with a match

Additional Information:

Job Posted:
February 14, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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