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Administrative assistant- commercial real estate

https://www.randstad.com Logo

Randstad

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Location:
Canada , Montréal

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Category:
Real Estate

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Contract Type:
Employment contract

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Salary:

26.66 - 30.76 CAD / Hour
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Job Description:

Are you an organized, proactive administrative assistant passionate about the dynamic world of commercial real estate? Do you dream of joining a leading team, recognized for its expertise and success? Our client, one of the largest commercial real estate brokerage firms in Montreal, is looking for administrative assistants to join its team! This isn't just a job: it's an opportunity to be at the heart of significant transactions, provide essential support to brokers, and play a direct role in the growth of a highly respected firm.

Job Responsibility:

  • Drafting contracts and correspondence
  • Preparing presentations, reports, and opening files
  • Updating the dashboard in Excel
  • Preparing drafts of listings for the marketing department
  • Coordinating daily conference calls
  • Compiling information for files
  • Performing simple translations
  • Completing transaction sheets in Excel
  • Maintaining a chronological record of files and deadlines
  • Managing the marketing process for listings on various websites
  • Ordering and tracking promotional materials
  • Monitoring the listing and transaction processes
  • Conducting necessary research for property listing files
  • Managing accounts payable and receivable, liaising with the accountant
  • Confirming appointments and other events upon request
  • Performing general administrative tasks, answering calls, filing, sending faxes, photocopying documents
  • Entering data into the contact management software and intranet and managing reports, synchronizing data
  • Collaborating and following up on files with management and the agency's administrative departments

Requirements:

  • Experience in the real estate field (commercial real estate an asset)
  • Ability to work in both French and English
  • Ability to plan work and manage files, set priorities and manage expectations
  • Ability to meet tight deadlines
  • Practical experience as an administrative assistant in a fast-paced work environment
  • High degree of professionalism and ability to work autonomously
  • Good judgment and discretion, analytical and problem-solving skills
  • Strong attention to accuracy and detail, ability to adapt to change, management of multiple simultaneous tasks
  • Knowledge of the Office suite (Word, Excel), Outlook, and Teams
What we offer:
  • Benefits after 3 months (medical, dental, life insurance)
  • 50% reimbursement of public transit pass after 3 months
  • Vacation: 2 to 3 weeks depending on experience

Additional Information:

Job Posted:
December 23, 2025

Expiration:
January 26, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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