Administrative Assistant

Seasonal Administrative Assistant

ATLAS Navigators, LLC is an accounting, tax, and consulting firm looking for som...

Location

United States , Lubbock

Salary:

Not provided

ATLAS Navigators, LLC

Expiration Date

Until further notice

Requirements

Strong knowledge of computer software and programs
Friendly and social demeanor with excellent interpersonal skills
Ability to multitask and remain organized in a fast-paced environment
Strong problem-solving skills and a proactive mindset
Excellent written and verbal communication
Professionalism and attention to detail
Willingness to learn new tools and systems
Flexible, team-oriented attitude
Ability to manage shifting priorities and meet deadlines
Alignment with the company’s Mission, Vision, and Values

Job Responsibility

Utilize Microsoft Office tools, including Word and Excel, regularly
Operate firmwide software systems and manage multi-line phone systems
Greet and interact with clients professionally
Manage appointment scheduling and calendar coordination
Prepare and send outgoing mail
make occasional post office trips
Oversee general office upkeep, maintain inventory, and order supplies
Generate and distribute weekly reports
Assign incoming projects and assist in tracking progress
Scan, file, and assemble tax returns and client reports

What we offer

Medical, Dental, and Vision
GAP Benefits
Supplemental Benefits
Life and AD&D Insurance
Short- & Long-Term Disability Plans
401k with Company Matching
Bonus Structure
Flexible PTO with sick time
Incentive Program
Development Program

New

We are looking for a detail-oriented Administrative Assistant to join our team o...

Location

United States , Woburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–5 years of administrative experience in a professional confidential environment
2+ years of Excel skills, including data entry and spreadsheet management
Proficiency with Microsoft Office (Outlook, Word, Excel)
Experience handling confidential and sensitive information
Comfortable with frequent phone work and direct client communication
Strong attention to detail and organizational skills

Job Responsibility

Support the e-filing of federal and state tax returns
Contact clients to follow up on missing information, signatures, and e-file authorizations
Responsible for handling incoming client calls, answering questions, and assisting them with navigating our portal
Download, track, and organize all e-file authorization forms
Assist with outbound client calls and document retrieval
Scan, upload, and organize tax-related documents post–tax season
Maintain accurate and well-organized digital filing systems
Coordinate and schedule client calls and appointments for a team of accountants
Office calendar support and schedule/order office lunches
Provide administrative support during peak tax season and throughout the year

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant

Robert Half's client in Worcester MA is looking for administrative support withi...

Location

United States , Worcester

Salary:

20.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Have some prior work experience in a corporate/professional setting
Will be tech savvy when it comes to general MS office applications, scanning, and handling basic office equipment/devices
Generally well-organized
Able to stand for periods of time

Job Responsibility

Assist with sorting and scanning documents during tax season
Provide general administrative office support

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Administrative Assistant

We are seeking a skilled Administrative Assistant to join our team on a contract...

Location

United States , Omaha

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative role, preferably within a tax, accounting, or detail oriented services setting
Demonstrated ability to work effectively in a fast‑paced, deadline‑driven environment, particularly during tax season
Strong organizational and time‑management skills with keen attention to detail
detail oriented verbal and written communication skills
Ability to handle confidential and sensitive information with discretion
Proficiency in standard office software and data entry systems
Ability to work both independently and collaboratively as part of a team

Job Responsibility

Manage and organize daily administrative tasks to support smooth office operations
Answer incoming calls professionally, providing information or routing inquiries appropriately
Perform accurate data entry to maintain and update internal records
Serve as the first point of contact for clients and visitors, providing a detail oriented and welcoming experience
Assist with scheduling meetings, appointments, and managing calendars, especially during high‑volume busy season periods
Prepare, proofread, and distribute correspondence, reports, and other essential documents
Provide administrative support to tax professionals during peak workload periods, including document organization, client communication, and deadline tracking
Collaborate with team members to ensure time‑sensitive projects and filings are completed efficiently
Monitor office supply inventory and coordinate restocking as needed
Support additional administrative functions as required to meet business needs

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Administrative Assistant

We are looking for a motivated and detail-oriented Administrative Assistant to j...

Location

United States , Mooresville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a tax office is preferred but not mandatory
willingness to learn and stay organized is essential
Strong organizational and multitasking skills to manage priorities effectively in a dynamic environment
Excellent verbal and written communication skills for detail-oriented client interactions
Familiarity with tools such as Gmail, Google Calendar, and Slack is advantageous
Ability to work both independently and as part of a collaborative team
Proficiency in administrative tasks such as document management, scanning, and data entry
Knowledge of basic office equipment and software for efficient task execution
Commitment to maintaining accuracy and confidentiality in handling sensitive information

Job Responsibility

Coordinate the workflow for client tax preparation to ensure timely and accurate processing
Facilitate client onboarding by assisting with intake forms and necessary documentation
Schedule meetings and appointments for tax preparers efficiently
Print, organize, and assist clients with signing tax returns
Maintain task prioritization during tax season to meet filing deadlines
Review, scan, and upload essential documents into electronic systems
Manage email communications and correspondence with clients and team members
Perform data entry and maintain accurate database records
Provide general administrative support including photocopying, faxing, and document compilation
Collaborate with the team to ensure seamless operations and client satisfaction

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Administrative Assistant

We are looking for an Administrative Assistant to join our team on a contract ba...

Location

United States , Jericho

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative roles within a corporate or detail-oriented environment
Proficiency in Microsoft Office Suite and familiarity with office equipment
Strong organizational skills and the ability to manage multiple tasks simultaneously
Excellent verbal and written communication skills
Ability to handle inbound calls with courtesy and a focus on quality service
Detail-oriented with a focus on accuracy in data entry
Able to stand for extended periods when required

Job Responsibility

Organize and scan documents, particularly during high-demand periods such as tax season
Provide comprehensive administrative support to ensure smooth office operations
Answer inbound calls professionally and manage receptionist-related duties
Utilize Microsoft Office applications and operate office equipment effectively
Maintain an organized workspace and manage filing systems
Stand for extended periods when required to complete specific tasks
Perform data entry tasks with accuracy and attention to detail
Collaborate with team members to support various administrative functions as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Administrative Assistant

Robert Half is working with a busy CPA firm seeking a highly organized and depen...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative experience in a CPA firm or professional services environment preferred
Familiarity with CCH tax software strongly preferred
Strong attention to detail and ability to manage high volumes of work accurately
Excellent organizational, time-management, and communication skills
Comfortable working under tight deadlines in a seasonal, high-pressure environment
Proficiency with Microsoft Office (Outlook, Word, Excel) and document management systems
Professional demeanor with a strong commitment to confidentiality

Job Responsibility

Serve as the first point of contact for clients via phone, email, and in-person interactions, delivering a professional and welcoming experience
Manage client intake, document tracking, and workflow using CCH (Axcess / ProSystem fx / Practice Management)
Assemble, process, and route tax returns and supporting documentation accurately and efficiently
Maintain electronic and physical filing systems in compliance with firm and regulatory standards
Track tax return statuses and ensure deadlines are met during peak season
Coordinate with accountants and tax preparers to support day-to-day operations
Schedule client appointments and manage calendars as needed
Assist with e-filing, engagement letters, extensions, and client correspondence
Handle administrative tasks including scanning, data entry, mailing, and billing support

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative assistant

Robert Half is working with a busy CPA firm seeking a highly organized and depen...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative experience in a CPA firm or professional services environment preferred
Familiarity with CCH tax software strongly preferred
Strong attention to detail and ability to manage high volumes of work accurately
Excellent organizational, time-management, and communication skills
Comfortable working under tight deadlines in a seasonal, high-pressure environment
Proficiency with Microsoft Office (Outlook, Word, Excel) and document management systems
Professional demeanor with a strong commitment to confidentiality

Job Responsibility

Serve as the first point of contact for clients via phone, email, and in-person interactions, delivering a professional and welcoming experience
Manage client intake, document tracking, and workflow using CCH (Axcess / ProSystem fx / Practice Management)
Assemble, process, and route tax returns and supporting documentation accurately and efficiently
Maintain electronic and physical filing systems in compliance with firm and regulatory standards
Track tax return statuses and ensure deadlines are met during peak season
Coordinate with accountants and tax preparers to support day-to-day operations
Schedule client appointments and manage calendars as needed
Assist with e-filing, engagement letters, extensions, and client correspondence
Handle administrative tasks including scanning, data entry, mailing, and billing support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant – Tax Season Support

Robert Half

Location:
United States , Iowa City

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 16, 2026

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