Administrative Assistant

Payroll Administrative Assistant

The Part-Time Seasonal Payroll Administrative Assistant supports the Payroll and...

Location

United States , San Francisco

Salary:

26.25 - 31.50 USD / Hour

Aramark

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous administrative, payroll, or HR experience strongly preferred
Experience with timekeeping or payroll systems (e.g., ADP, Workday, Kronos, ABIMM) is a plus
Strong attention to detail and accuracy
Ability to handle confidential information with discretion
Strong organizational and time management skills
Excellent communication and customer service skills
Proficiency in Microsoft Office (Excel, Word, Outlook)

Job Responsibility

Assist with processing weekly payroll for seasonal and part-time employees, including game-day staff
Review and verify timekeeping records for accuracy and completeness
Address and help resolve payroll discrepancies, including missing punches, pay adjustments, and corrections
Support onboarding and offboarding processes related to payroll (e.g., tax forms, direct deposit setup)
Maintain accurate employee payroll records in compliance with company policies and legal requirements
Assist with distribution of paychecks or direct deposit confirmations
Respond to employee payroll inquiries in a professional and timely manner
Prepare reports, audits, and payroll documentation as needed
Support compliance with federal, state, and local labor laws and regulations
Provide administrative support to HR and Payroll teams during high-volume periods, including game days and special events

What we offer

medical
dental
vision
work/life resources
retirement savings plans like 401(k)
paid days off such as parental leave and disability coverage

Parttime

Tax Administrative Coordinator

This position plays a pivotal role in ensuring leadership effectiveness, departm...

Location

United States , Houston

Salary:

Not provided

abip CPAs & Advisors

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
3–7 years of administrative experience supporting senior leadership (professional services experience preferred)
Experience in public accounting or legal/professional services is highly desirable
Advanced Microsoft Outlook calendar management
Strong proficiency in Microsoft Word, Excel, and PowerPoint
Experience with document management systems and workflow tools
Strong proofreading and formatting skills
Exceptional attention to detail
Strong organizational and prioritization skills
High level of discretion and confidentiality

Job Responsibility

Manage complex, high-volume calendars for the Tax Regional Director
Coordinate internal leadership meetings, partner meetings, client calls, and firmwide initiatives
Proactively identify scheduling conflicts and resolve them efficiently
Prioritize meetings based on strategic importance and deadlines
Track recurring compliance and tax season milestone dates
Serve as a liaison between tax leadership and staff across multiple levels
Coordinate cross-department meetings (Tax, Audit, CAS, Operations)
Track action items from leadership meetings and ensure timely follow-through
Assist with orchestration of busy season logistics and workflow communications
Support onboarding coordination for tax hires and leadership initiatives

Fulltime

We are seeking a highly organized, detail-oriented, and professional Administrat...

Location

United States , Woodbury

Salary:

50000.00 - 60000.00 USD / Year

Reid Accountants + Advisors

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree or higher in a related field preferred
Minimum of 2 years of experience in an administrative or office support role
experience in an accounting or professional services firm preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Strong organizational, time-management, and multitasking skills
Exceptional attention to detail with a high degree of accuracy
Excellent written and verbal communication skills
Ability to work independently and collaboratively as part of a team
Professional demeanor with strong client service skills

Job Responsibility

Help assist as the first point of contact at the front desk, providing a professional, welcoming, and courteous client experience
Help coordinate front desk operations to ensure an efficient daily workflow and high-quality client service
Assist with answering, screening, and directing incoming phone calls promptly and professionally, taking detailed and accurate messages when necessary
Manage client interactions both in person and by phone, maintaining confidentiality and a high standard of professionalism
Provide administrative support to the accounting team, including data entry, document scanning, filing, and general office assistance
Perform other administrative and clerical duties as assigned to support firm operations
Monitor and respond to firm email communications as assigned
Process incoming and outgoing mail
Coordinate and manage client shipments, including FedEx and USPS
Manage postage, shipping supplies, and shipment tracking

What we offer

Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
Company-Paid Life and Long-Term Disability Insurance
Ancillary Benefits such as supplemental life insurance and short-term disability options
Classic Safe Harbor 401(k) Plan with employer contributions
Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

Fulltime

Tax Administrative Coordinator

This position plays a pivotal role in ensuring leadership effectiveness, departm...

Location

United States , Houston

Salary:

Not provided

abip CPAs & Advisors

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
3–7 years of administrative experience supporting senior leadership (professional services experience preferred)
Experience in public accounting or legal/professional services is highly desirable
Advanced Microsoft Outlook calendar management
Strong proficiency in Microsoft Word, Excel, and PowerPoint
Experience with document management systems and workflow tools
Strong proofreading and formatting skills
Exceptional attention to detail
Strong organizational and prioritization skills
High level of discretion and confidentiality

Job Responsibility

Manage complex, high-volume calendars for the Tax Regional Director
Coordinate internal leadership meetings, partner meetings, client calls, and firmwide initiatives
Proactively identify scheduling conflicts and resolve them efficiently
Prioritize meetings based on strategic importance and deadlines
Track recurring compliance and tax season milestone dates
Serve as a liaison between tax leadership and staff across multiple levels
Coordinate cross-department meetings (Tax, Audit, CAS, Operations)
Track action items from leadership meetings and ensure timely follow-through
Assist with orchestration of busy season logistics and workflow communications
Support onboarding coordination for tax hires and leadership initiatives

Fulltime