Administrative Assistant

Executive Administrative Manager

We are offering an exciting opportunity for an Executive Administrative Manager ...

Location

United States , Scottsdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance, demonstrating a comprehensive understanding of office management procedures and departmental and legal policies
Proficiency in using QuickBooks Enterprise for financial management, including budgeting, forecasting, and reporting
Demonstrated ability to handle personal errands efficiently and discreetly, respecting the privacy and time constraints of executives
Excellent organizational and multitasking skills, capable of managing multiple priorities while maintaining high levels of productivity and attention to detail
Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organization
High level of discretion and confidentiality in handling sensitive information
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and comfortable learning new technological tools and platforms as necessary
Proactive problem-solving skills, with the ability to anticipate needs and potential issues before they arise
Ability to work independently, but also as a collaborative team player when necessary
Bachelor's degree in business administration, management, or a related field is preferred

Job Responsibility

Manage administrative tasks efficiently to ensure smooth operations within the organization
Use QuickBooks Enterprise for maintaining financial records and transactions
Organize, schedule, and oversee personal errands as required
Maintain confidentiality and exercise discretion when handling sensitive information
Act as a point of contact between the executives and internal or external colleagues
Create regular reports and update internal databases as necessary
Anticipate the needs of others in order to ensure seamless and positive experiences
Develop and maintain an efficient documentation and filing system for record purposes.

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

We are offering a permanent employment opportunity for an Administrative Assista...

Location

United States , Costa Mesa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in a similar role
Proficient in Office and Office 365
Demonstrated experience in Administrative Assistance
Knowledgeable in Administrative Management
Experience in handling Administrative Office tasks
Proven ability in Administrative Oversight
Familiarity with Administrative Policy
Responsible for Order Office Supplies
Experience in Ordering Office Supplies
Proficient in Office Suites

Job Responsibility

Provide comprehensive administrative support to facilitate office operations
Handle and resolve customer inquiries in a timely and detail oriented manner
Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records
Ensure the implementation of administrative policies and procedures
Order and manage office supplies to ensure an efficient workplace
Oversee the stocking of the kitchen and other common areas
Process and monitor customer credit applications, ensuring accuracy and efficiency
Perform various administrative tasks as required, demonstrating a 'can do' mentality

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Access to free online training

Fulltime

Administrative Assistant

MDPI Canada is seeking a motivated Administrative Assistant to provide comprehen...

Location

Canada , Toronto

Salary:

Not provided

MDPI

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Management, Business, or a related field
Minimum of 1 year of experience in an administrative or project-management-related role
Excellent written and verbal communication skills
Strong organizational skills with exceptional attention to detail and multitasking ability
Effective time management skills and ability to meet deadlines in a dynamic environment
Flexibility and adaptability to handle shifting priorities
Ability to handle confidential information with discretion
Strong initiative, follow-through, and problem-solving skills
Comfortable learning new systems, processes, and technologies quickly
Must be available to start immediately

Job Responsibility

Act as the administrative liaison between headquarters, peer offices, and external stakeholders
Schedule, coordinate, and manage meetings, appointments, and company events
Support office operations, including ordering supplies, managing office equipment, and maintaining office spaces
Assist with budgeting, processing invoices, expenses, and financial record-keeping
Manage office assets, records, and filing systems, ensuring accuracy and compliance
Maintain company databases, spreadsheets, and internal documentation
Handle incoming calls, emails, and correspondence professionally
Draft and proofread internal and external communications
Support internal company culture and team-building initiatives
Manage social media accounts and assist with online content related to company events or announcements

What we offer

Professional development opportunities
Exposure to diverse projects
Chance to grow your career within a multinational organization

Fulltime

New

Head Office Administrative Assistant

The Head Office Administrative Assistant provides essential support to the head ...

Location

India , Noida

Salary:

Not provided

Randstad

Expiration Date

January 02, 2026

Requirements

Proven experience in an Administrative Assistant or similar role
Required working knowledge of Advanced MS Excel
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Familiarity with office management systems and procedures
Excellent time management and ability to multitask and prioritize tasks
Strong organizational and problem-solving skills
Excellent written and verbal communication skills
High attention to detail

Job Responsibility

Answering and directing phone calls, emails, and other inquiries to the appropriate personnel
Drafting, editing, and distributing memos, letters, reports, and other documents
Serving as a point of contact for internal and external clients and visitors
Ordering, stocking, and managing office supplies and inventory
Maintaining and organizing physical and digital filing systems
Ensuring common office areas are tidy and organized and all office resources use must be optimum
Coordinating with vendors and ensuring office equipment/supplies is maintained
Scheduling meetings, appointments, and conference calls for staff and maintain list of meetings events regarding use of Conference room and other areas
Arranging travel, accommodation, and itineraries for staff help in arranging required mode of transport in case its required
Supporting the planning and execution of company events

Fulltime

!

Administrative Assistant

This role is primarily involved in the administrative sector, where you will be ...

Location

United States , Middletown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year experience in an administrative role
Demonstrable skills in providing administrative assistance
Proficiency in managing administrative office tasks
Experience in ordering and managing office supplies
Ability to assist customers professionally and courteously
Experience in filing and organizing documents
Ability to provide clerical support to various departments
Proven skills in performing a variety of clerical duties efficiently and effectively

Job Responsibility

Greet customers and handle their inquiries efficiently
Receive and process deliveries from FedEx/UPS
Place orders as per the requirements and ensure their accurate fulfillment
Undertake various administrative tasks and projects to support the team
Make use of appropriate software to create reports, charts, and budgets
Coordinate activities between different departments and external parties
Manage scheduling of appointments, events, and meetings
Maintain an inventory of office supplies and address office equipment needs
Ensure the management and tracking of expense reports
Maintain both electronic and paper files in an organized manner

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Administrative Assistant

Location

United States , New York

Salary:

70000.00 - 90000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
2-4 years of office management/admin experience
Proficiency with Microsoft Office
Experience with property management systems

Job Responsibility

Answer, screen, and route phone calls including tenant requests and tenant issues
Provide operational support to all office employees
Serve as a gatekeeper to ensure timely and appropriate management of all inquiries
Manage/sort all incoming and outgoing mail and deliveries
Order office supplies and ensure a well-maintained office
Maintain and update various databases
Monitor the technology inventory and manage repairs with external IT vendor
Help organize and manage company events

New

Project manager assistant

Our client in Dorval in the construction industry is currently looking for a pro...

Location

Canada , Dorval

Salary:

55000.00 - 60000.00 CAD / Year

Randstad

Expiration Date

February 15, 2026

Requirements

Minimum of 2 years administrative experience
Basic construction, facilities, or comparable – administrative experience
Ability to manage priorities and highly organized
Minimum 2 years in retail or national specialty retail or comparable construction
Strong organizational and multitasking skills with the ability to meet deadlines under pressure
Basic knowledge of accounting principles, including preparing purchase orders and payment certificates
Strong computer skills in Microsoft Office applications as well as other specific project management software (Procore, etc…)
Bilingual English and French (written/spoken)
Detail-oriented, proactive, and team-oriented approach to work

Job Responsibility

Project Lifecycle Management: Gather and confirm project requirements, ensuring alignment with client and landlord specifications
Assist with project initiation and close-out processes, including recovering issued deposits and archiving records
Documentation and Compliance: Prepare, submit, and track permits, health and safety documents, and statutory declarations
Ensure compliance with local and provincial regulations, including building permits and insurance requirements
Administrative Coordination: Open and organize project files in management software
Download, organize, and distribute drawings and construction site documents
Compile site supervisor packages, including essential drawings, project folders, and emergency materials
Support project managers by assisting with purchase orders, change orders payment requests for invoicing
Close-Out and Reporting: Collaborate with sub-trades and accounting teams to finalize and submit close-out documentation
Prepare end-of-project documents, such as statutory declarations, affidavits, and warranties

What we offer

Monday-Friday (7AM-9AM - 4PM-6PM) (40 hours a week)
Competitive Salary 55,000$-65,000$ (based on experience)
3 weeks vacation
Group insurance after probation - Benefits - 50%/50% (medical, dental, life insurance, etc.)
Company is constantly growing and well-known in the industry
RRSP plan after one year

Fulltime

New

Project Manager Assistant

This candidate has the overall responsibility for assisting in various PM and ad...

Location

Canada , Dorval

Salary:

55000.00 - 60000.00 CAD / Year

Randstad

Expiration Date

January 29, 2026

Requirements

Minimum of 2 years administrative experience
Basic construction, facilities, or comparable – administrative experience
Ability to manage priorities and highly organized.
Minimum 2 years in retail or national specialty retail or comparable construction
Strong organizational and multitasking skills with the ability to meet deadlines under pressure.
Basic knowledge of accounting principles, including preparing purchase orders and payment certificates
Strong computer skills in Microsoft Office applications as well as other specific project management software (Procore, etc…)
Bilingual English and French (written/spoken)
Detail-oriented, proactive, and team-oriented approach to work.

Job Responsibility

Project Lifecycle Management: Gather and confirm project requirements, ensuring alignment with client and landlord specifications.
Assist with project initiation and close-out processes, including recovering issued deposits and archiving records.
Documentation and Compliance: Prepare, submit, and track permits, health and safety documents, and statutory declarations.
Ensure compliance with local and provincial regulations, including building permits and insurance requirements.
Administrative Coordination: Open and organize project files in management software.
Download, organize, and distribute drawings and construction site documents.
Compile site supervisor packages, including essential drawings, project folders, and emergency materials.
Support project managers by assisting with purchase orders, change orders payment requests for invoicing.
Close-Out and Reporting: Collaborate with sub-trades and accounting teams to finalize and submit close-out documentation.
Prepare end-of-project documents, such as statutory declarations, affidavits, and warranties.

What we offer

3 weeks vacation
Group insurance after probation - Benefits - 50%/50% (medical, dental, life insurance, etc.)
RRSP plan after one year

Fulltime

Administrative Assistant – Order Management

Randstad

Location:
Canada , Saint-Léonard

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 26, 2025

Expiration:
February 17, 2026

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Job Description:

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Requirements:

Nice to have:

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Job Posted:December 26, 2025

Expiration:February 17, 2026

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Location:
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Category:
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Contract Type:
Not provided

Job Posted:
December 26, 2025

Expiration:
February 17, 2026