Administrative Assistant

New

Legal Manufacturer Administrative Assistant

Caring for the world, one person at a time... inspires and unites the people of ...

Location

Switzerland , Solothurn; Le Locle

Salary:

Not provided

Randstad

Expiration Date

July 17, 2026

Requirements

Proven experience in marketing & sales, office management, commercial administration, or a similar business support role
Strong organizational skills with the ability to prioritize tasks in a fast-paced environment
Fluent in English and German (written and spoken)
Proactive mindset with a high level of reliability and attention to detail

Job Responsibility

Maintaining effective and efficient diary management for the Management representative
Managing expenses for the Management representative and their deputies
Assisting employees and contractors with setting up their accounts on Concur
Booking travel for Directors and Managers
Scheduling Management Meetings
Ensuring timely issuance of meeting agendas
Leading or assisting in the organisation of Company Events
Organising visitor itineraries
Seeking opportunities to improve processes
Actively supporting the implementation of Medos International Sarl strategic imperatives

Fulltime

New

Legal Assistant

Working within the Auctions team, you will provide high-quality administrative s...

Location

United Kingdom , Cardiff

Salary:

28000.00 GBP / Year

Rupert King Recruitment

Expiration Date

Until further notice

Requirements

Proficient in Microsoft Word and Excel
Strong attention to detail
Team oriented
Able to work to deadlines, prioritise own workload effectively under pressure and manage conflicting priorities
Proactive and determined
Able to progress tasks using own initiative, seeking guidance and input from others where appropriate
Strong communicator
Highly organised and able to prioritise workloads
Able to cope with changing levels of work
A flexible approach and can-do attitude.

Job Responsibility

Supporting fee earners with the administration of residential and commercial property transactions conducted by auction, ensuring matters progress efficiently and key deadlines are met
Assisting with client onboarding, including obtaining instructions, carrying out identity verification and anti-money laundering (AML) checks, and reviewing source of funds and gifted deposit information
Preparing and issuing legal correspondence, documents and forms using the firm’s case management system
Drafting and preparing legal documentation, including transfer deeds, completion statements and other transaction-related documents under supervision
Assisting with the exchange and completion process for auction sales and purchases, ensuring all required documentation is in place
Preparing, reviewing and collating auction legal packs, including title documents, searches, property information forms, special conditions of sale and supporting legal documentation
Opening, maintaining and closing client files in accordance with firm procedures and regulatory requirements
Acting as a key point of contact for clients, estate agents, auction houses, solicitors and other third parties, responding to enquiries in a professional and timely manner
Providing regular updates to clients and stakeholders on the progress of matters and escalating issues to fee earners where appropriate
Ensuring client records, correspondence and legal documents are accurately filed and maintained in both electronic and paper formats

Fulltime

We are looking for an Administrative Assistant to provide organized, detail-focu...

Location

United States , Kalamazoo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office or departmental environment
Strong data entry skills with the ability to maintain accurate records and documentation
Proficiency with spreadsheets, electronic filing systems, and standard office software
Ability to manage multiple deadlines and keep tracking tools updated with a high level of accuracy
Strong written and verbal communication skills for working with cross-functional internal teams
Excellent organizational skills and attention to detail when reviewing and compiling documents
Ability to handle sensitive business and regulatory information with discretion and confidentiality

Job Responsibility

Provide day-to-day administrative coordination for government attestation activities by monitoring deadlines, organizing records, and helping keep submission schedules on track
Maintain accurate logs, tracking tools, and department inventories for sites undergoing new attestations, renewals, or review updates
Gather and organize required supporting materials such as licenses, organizational documents, lease information, floor plans, cost-related records, HR documentation, signage images, and workflow details
Examine submitted documentation for completeness and flag missing, outdated, or inconsistent items to Compliance leadership for follow-up
Arrange meetings, interviews, and site visit logistics with internal stakeholders across operations, finance, legal, revenue cycle, provider enrollment, and related teams
Assemble attestation packets, checklists, reports, and supporting files for leadership review, approval, and external submission readiness
Manage a centralized electronic filing structure to ensure records are secure, orderly, and easy to retrieve when needed for audits or reviews
Enter and maintain data in spreadsheets, databases, and compliance tracking tools while preparing status summaries, deadline updates, and leadership reports
Support audit preparation and regulatory requests by compiling records, routing documents for signatures, and retaining finalized copies in the appropriate files
Communicate with internal departments to request materials, clarify documentation needs, and reinforce required due dates while protecting confidential information

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime