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Software Resources Logo Software Resources · Office Administration

Administrative Assistant – Labor Relations

United States, Burbank Contract work 33.00 - 36.00 USD / Hour · Job Posted June 29, 2026
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Job Description

Software Resources has an immediate job opportunity for an Administrative Assistant – Labor Relations with a major corporation in Burbank, CA. 4 days (M-Th) onsite, 1 day (Friday) remote. 6+ month contract. Pay Rate: $33 – $36/hr DOE. This position provides day-to-day administrative support to a Managing Vice President, Vice President and Senior Counsel.

Job Responsibility

  • Answer and screen incoming calls
  • Update departmental database of agreements
  • Search within legal and other internal databases to locate essential information for labor executives
  • Create and maintain departmental and individual show files as well as individual attorney files and binders
  • Schedule meetings and maintaining extensive calendars
  • Handle the preparation and processing of expense reports
  • Update status reports and department assignment sheet
  • General office duties including photocopying, faxing and filing, ordering office and kitchen supplies
  • Assist in setting-up offices for new hires and/or interns and moves within the department
  • Contribute to departmental projects as well as implement special projects as assigned
  • Act as back up for all department assistants
  • Responsible for researching and responding to DGA requests regarding Deal Memo
  • Prepare PowerPoint and Excel Spreadsheets as required
  • Track and distribute agreements, rate sheets, no-hire lists, and other important notices to other departments and business units
  • Prepare and distribute various notices, correspondence and other reports to various guilds/unions
  • Assist with start-up paperwork/agreements for Canadian and other foreign productions
  • Facilities requests
  • Telecom
  • IT/computer related requests
  • Obtaining all validations for employees
  • Video conferencing set-up

Requirements

  • At least 2 years or more in an administrative role and/or equivalent experience supporting an executive
  • Excellent organizational and prioritization skills and attention to detail, proven by the ability to exercise appropriate judgment in executing tasks without supervision
  • Sharp written and verbal communication skills, including clean grammar
  • Ability to multi-task and prioritize deadlines/deliverables
  • Strong proficiency with computers, phones and office equipment
  • Mastery of Microsoft Office Suite (E.g. MS Word, PowerPoint, Excel and Outlook) and working in a Windows environment
  • Confidence to learn new programs such as SAP, Sharepoint and Concur
  • Reliability handling confidential information
  • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships
  • Takes initiative and pride in work and is not afraid to make suggestions or propose alternative ways of doing things
  • A positive outlook, a can-do attitude, and a calm head and steady hand to deal with the unexpected in a fast-paced environment
  • Bachelor's degree in media related field or equivalent work experience

Nice to have

  • 2+ years EA/administrative experience
  • experience supporting multiple stakeholders
  • Familiarity with Disney systems or prior Disney experience is a plus
  • Concur experience (trainable)

What we offer

  • Medical
  • Dental
  • Vision coverage
  • 401(k) with company match
  • Short-term disability
  • Life insurance with AD&D
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