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Caddell Construction Logo Caddell Construction · Office Administration

Administrative Assistant – International

United States, Montgomery 35600.00 - 49400.00 USD / Year · Job Posted February 13, 2026
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Job Responsibility

  • Maintains files of international project records (document control)
  • processes invoices and supports the international department staff as needed
  • maintains submittal register for multiple projects
  • administers and files hardcopy submittal records
  • maintains home office copies of project files
  • posts revisions to office copies of construction documents
  • maintains subcontract and purchase order files
  • coordinates the transfer of electronic data via owner’s website with A/E personnel/Owner/ Project Site Staff
  • provides clerical support to project site staff and others within the international operations department
  • processes invoices for all international jobs, obtains approval and inputs invoices into accounts payable software
  • serves as point of contact for vendor payment questions, and coordinates payments with Accounting Department and Procurement Department, as applicable
  • inputs purchase orders and change orders into purchasing database and CMiC
  • performs other duties as may be assigned

Requirements

  • Excellent written and verbal communication and grammar skills
  • strong organizational skills
  • proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Access
  • demonstrated ability to manage multiple conflicting priorities
  • minimum high school diploma/GED and two years experience clerical or administrative experience in an office environment required
  • current clearance, or the ability to obtain, a Department of Defense minimum secret security clearance required

What we offer

  • Medical, dental, and vision insurance
  • 401k
  • referral bonuses
  • ability to reassign to other global projects at completion
  • paid vacation
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