Administrative Assistant

Res Publica Group is a strategic communications agency helping clients own and s...

Location

Salary:

Not provided

Res Publica Group

Expiration Date

Until further notice

Requirements

2-3 years as an administrative assistant or in a similar role, with receptionist experience
Excellent written and verbal communication skills
Strong organizational and time management abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently and as part of a team
Adaptable and flexible in a fast-paced, dynamic environment
Discretion and confidentiality when handling sensitive information
Personable, proactive and professional demeanor

Job Responsibility

Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
Write, proof and edit communications and other materials such as client invoices
Handle incoming phone calls, emails, and visitors in a professional manner
Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
Assist with travel arrangements, expense reporting, and other administrative tasks
Plan and coordinate internal meetings with materials, catering and technology support
Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
Perform ad-hoc projects and other duties as assigned

What we offer

Competitive salary and benefits
Strong vacation and leave policies
Discounted commuter and fitness benefits
Regular social and philanthropic events
Professional development resources

Fulltime

Executive Administrative Assistant

Our client, a global investment firm, is seeking an Executive Administrative Ass...

Location

United States , New York

Salary:

104000.00 - 105000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
3-7+ years of administrative or executive assistant experience
legal, consulting, or finance background preferred
Strong organizational and multitasking skills with attention to detail
Proficiency in Microsoft Office Suite and Outlook
Excellent written and verbal communication skills
professional demeanor
Ability to work independently and as part of a collaborative team

Job Responsibility

Manage calendars and coordinate virtual and in-person meetings for multiple executives
Arrange and coordinate complex international and domestic travel plans
Prepare and process expense reports accurately and in a timely manner
Assist with team-building events and office administrative needs
Support annual holiday card and gift distribution initiatives
Collaborate with global offices and internal teams to ensure seamless communication

What we offer

Healthcare coverage with HSA, dental, and vision plans
401(k) plan with match
Generous PTO package
Commuter benefits, gym reimbursement, and remote work stipend ($1,000)
Supportive, team-oriented environment
paid overtime
discretionary bonus

Fulltime

Administrative Assistant

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Fort Worth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong work history with three-plus (3+) years of experience as an administrative assistant
detail oriented demeanor and ability to interface with the partner group and client personnel
A high level of personal integrity and detail oriented ethics
Strong communication skills both written and verbal
ability to communicate directly with client personnel, internal teams and external advisors
Able to work effectively in a dynamic work environment
Exceptional organizational skills and attention to detail
Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure
Highly developed skills with Microsoft Office including Word, Excel, Outlook, Power Point, Visio and Adobe Acrobat
Strong interpersonal skills

Job Responsibility

Responsible for general administrative tasks such as, filing, travel & expense reports, phone support
Act as liaison for Fort Worth professionals to schedule meetings with client or outside advisor personnel
Responsible for assisting with presentations, procedural documentation, operation manuals, and workflow charts
Responsible for gathering raw data from various sources and develop strategies to analyze and simplify data into reports and visualizations to communicate findings effectively
Responsible for working with designated client business unit teams to maintain structure charts, obtain entity tax identification numbers, and prepare certain tax elections
Work with client’s legal department and outside legal counsel to maintain final entity and transaction legal documents
Client onboarding and maintenance, including preparation of engagement letters, preparing billing reports, and invoicing
Maintain knowledge of Firm policies and procedures, and answer, refer or direct requests and inquiries

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Administrative Assistant

Administrative Assistant role for a global alternative investment firm with $60 ...

Location

United States , San Francisco

Salary:

100000.00 - 120000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of related admin experience
Strong verbal and communication skills
Strong Microsoft Office skills

Job Responsibility

Schedule meetings and conferences rooms
Receive and handle high volume of emails and requests
Coordinate international and domestic travel arrangements and process expense reports
Book candidate interviews
Perform day-to-day tasks including file organization, research requested information, archiving, and preparing pre-meeting materials for review
Other related projects and duties as requested

Business Administration Intern

At Bombardier, we design, build and maintain the world’s peak-performing aircraf...

Location

United States , Dallas

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

Enrolled in a university pursuing an undergraduate degree in Business Administration, Hospitality Management, Tourism Management, International Business, or a related field
Ability to intern on-site at our Dallas location at least 2-3 times per week during the school semester
Proficient in MS Office Suite (Excel, Powerpoint, Word, Outlook)
Capacity to work at least 20 hours per week during the school semester

Job Responsibility

Adhere to General Work Requirements
Coordinate various meetings and special events
Make travel arrangements
Prepare expense reports
Update and maintain databases
Assist with special projects
Assist the Team with business analysis
Work as part of the Team to provide support to ensure reliability and efficiency with processes
Interface with Bombardier personnel to ensure consistent, practical and effective solutions

Parttime

Senior Administrative Assistant

Join a Cutting-Edge Organisation as a Senior Administrative Assistant! Are you a...

Location

United Kingdom , Edinburgh

Salary:

14.35 - 15.38 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Solid administrative background with office experience
Strong skills in creating presentations and drafting clear, concise documents
Excellent note-taking and action tracking during meetings
Exceptional proofreading and attention to detail
Organisational skills, with experience arranging meetings and managing logistics
A true team player with a proactive, hardworking attitude
Top-notch communication and organisational abilities
Flexibility and punctuality, with a keen eye for accuracy
Proficient in MS Word, Excel, PowerPoint, and other office software

Job Responsibility

Provide comprehensive administrative support to the Operations team, ensuring everything runs smoothly
Craft high-quality presentations and documentation
Capture notes and actionable items during meetings
Maintain strong communication with both internal and external stakeholders
Monitor procedures, update trackers, and assist in audits to ensure quality control
Manage team schedules and arrange meetings efficiently

What we offer

Weekly pay
28 days paid annual leave (Based on a weekly accrual)
You are employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Pension scheme option (with employer contributions)
Statutory Sick Pay in the unfortunate event you find yourself under the weather
Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress and legal issues

Fulltime

Administrative Assistant

We are searching for a detail-oriented and proactive Administrative Assistant to...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office coordinator experience (industry experience in energy, engineering, or utilities preferred)
High school diploma required
associate's or bachelor's degree preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and familiarity with energy-specific platforms (SAP, Oracle, etc.) is a plus
Exceptional written and verbal communication skills
Strong organizational skills with high attention to detail
The ability to multitask and prioritize multiple deadlines in a fast-paced environment
Experience in handling confidential and sensitive information

Job Responsibility

Manage and maintain calendars, schedules, and appointments for department leaders and team members
Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials
Prepare and review correspondence, reports, presentations, and other documents
File and organize critical documents such as compliance reports, contracts, permits, and safety certifications
Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality
Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested
Act as the main point of contact for internal and external communications
Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy)
Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional
Assist in onboarding new employees and provide administrative support for training programs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant – International

Caddell Construction

Location:
United States , Montgomery

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 13, 2026

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