Administrative Assistant – Federal Government Contractor Job at SD Solutions, LLC (Indianapolis)

Capital Construction Manager

Amtrak is in the midst of a once-in-a-generation effort to transform New York Pe...

Location

United States , New York

Salary:

113200.00 - 146664.00 USD / Year

AMTRAK

Expiration Date

Until further notice

Requirements

Bachelor’s Degree required OR equivalent combination of training, education and relevant experience may be considered in lieu of a degree.
7 years of prior relevant experience required
9+ years of relevant experience preferred
Must have extensive railroad industry experience or relevant experience (e.g./ construction and field production methods, operations and procedures) sufficient to plan and direct activities
Demonstrated project/construction management and supervisory experience
Demonstrated planning, scheduling, budget, and finance/cost control experience
Knowledge of FRA regulations, OSHA requirements, and other federal, state, and local regulations and standards sufficient to ensure compliance
Experience demonstrating skill using PC-based word processing and spreadsheet software (e.g., Word, Excel) sufficient to prepare correspondence and manage budget
Demonstrated ability to work under tight time constraints, pressure and multiple priorities
Advance principles of project management, program development, implementation and administration for improvement and maintenance projects.

Job Responsibility

Directs, manages, and coordinates construction of projects and programs to ensure that critical issues are addressed.
Responsible for project management functions including design, review resource planning, provide information for scheduling and integration, implementation, cost control, reports and closeout with respect to design and construction.
Responsible for the implementation of technical standards, policies, and procedures related to the construction discipline
Assists with the coordination of all construction activities between Amtrak personnel and contractors. Ensures effective utilization and scheduling of third-party contractors force account labor
Builds and maintains relationships with internal/external customers to accomplish objectives and provide effective communication
Maintains a teamwork environment with peers across the NYPennT team
Assist with development of scope, schedules, estimates and cost-control measures for both short and long-term resource planning
Prepares construction cost estimates and schedules in coordination with the Sr. Construction Manager and the Principal Project Manager.
Responsible for preparing force account resource requests, tracking force account labor, material, and other resources.
Assist with oversight of project budgets

What we offer

health, dental, and vision plans
health savings accounts
wellness programs
flexible spending accounts
401K retirement plan with employer match
life insurance
short and long term disability insurance
paid time off
back-up care
adoption assistance

Fulltime

New

Senior Industrial Security Specialist

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

United States , El Segundo; Los Angeles

Salary:

119000.00 - 161000.00 USD / Year

Boeing

Expiration Date

June 06, 2026

Requirements

Successfully completed Tier 5 Investigation (T5), formerly known as a Single Scope Background Investigation (SSBI) by the federal government within the last 5 years, or requires candidate to have been enrolled in a Continuous Vetting program within the last 5 years
5+ years of experience in Industrial Security
5+ years of experience in personnel security administration, physical security, communications security and/or other programmatic security-related field

Job Responsibility

Assists with Internal Security Controls through performance of compliance assessment reviews and self-inspections to ensure compliance with government and company regulations/requirements
Identifies deficiencies and recommends corrective action
Assists with Administrative Inquiries (e.g., collects and analyzes data, writes reports and interviews) on personnel, processes and situations to determine level and scope of non-compliance with government and company regulations/requirements
Assists with Communication Security (COMSEC) duties and responsibilities (including inventory, distribution and destruction)
Assists in the protection of government, intellectual, third party and company information from unauthorized disclosures
Develops, implements and administers an Operational Security program, security education, procedures and physical controls to ensure compliance with government and company regulations/requirements on less complex programs
Performs Personnel Security processes to assist in obtaining individual security clearances/accesses
Assists in developing and conducting security awareness training and education programs to educate, refresh, and motivate personnel to protect people, property and information
Assists in sub-contractor management to ensure compliance with government regulations/requirements
Demonstrate proficiency with/utilize specific databases to determine personnel eligibility to access classified information –DISS, Scattered Castles, JADE, JADS, Enterprise Security Systems (SIMS), and other databases and record-keeping repositories

What we offer

Competitive base pay and variable compensation opportunities
health insurance
flexible spending accounts
health savings accounts
retirement savings plans
life and disability insurance programs
programs that provide for both paid and unpaid time away from work
Generous company match to your 401(k)
Industry-leading tuition assistance program pays your institution directly
Fertility, adoption, and surrogacy benefits

Fulltime

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Federal Facilities Administrative Specialist

SD Solutions is seeking a Federal Facilities Administrative Specialist (also cal...

Location

United States , Houlton

Salary:

48000.00 - 62000.00 USD / Year

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

Must be a U.S. citizen
2 or more years of related work experience is required
Bachelor's or equivalent degree is preferred
Possess proven experience developing and maintaining working relationships with high level officials and technical experts
Ability to work collaboratively with all team members
Expertise with Microsoft Office suite especially Word, PowerPoint, and Excel
Excellent written and oral communications
Experience working in a fast-paced, analytical environment
Must be able to obtain and maintain a CBP Suitability (DHS Customs & Border Protection Public Trust clearance)

Job Responsibility

Facilitates for a variety of meetings and ad hoc projects including setting agendas, managing agendas, controlling the meeting environment, tracking action items, drafting and distributing meeting minutes, and reporting to stakeholders any updates/statuses
Supports successful planning an execution of meetings and working sessions
Supports the tracking and reporting of data in the government systems utilized in the PMO (Program Management Office)
Responsible for the timely and accurate reporting of data associated with task management, work plans, elements, activities, and projects
Assists the Program Manager with various contract-related tasks such as organizing contract files and coordinating with other branches withing the PMO
Supports the administrative requirements, such as scheduling meetings and coordinating travel, required to meet the day-to-day mission supporting PMO management
Will serve as the first point of contact for the managers they support to triage all requests and help streamline communications, tasks, travel, meetings and other activities

What we offer

relocation assistance and a sign-on bonus available for qualified candidates who receive their clearance and subsequently become employed with SD Solutions for this position
very competitive compensation and a very attractive benefits package

Fulltime

Federal Facilities Administrative Specialist

SD Solutions is seeking a Federal Facilities Administrative Specialist (also cal...

Location

United States , Hodgdon

Salary:

50000.00 - 62000.00 USD / Year

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

Must be a U.S. citizen
2 or more years of related work experience is required
Bachelor's or equivalent degree is preferred
Possess proven experience developing and maintaining working relationships with high level officials and technical experts
Ability to work collaboratively with all team members
Expertise with Microsoft Office suite especially Word, PowerPoint, and Excel
Excellent written and oral communications
Experience working in a fast-paced, analytical environment
Must be able to obtain and maintain a CBP Suitability (DHS Customs & Border Protection Public Trust clearance)

Job Responsibility

Facilitates for a variety of meetings and ad hoc projects including setting agendas, managing agendas, controlling the meeting environment, tracking action items, drafting and distributing meeting minutes, and reporting to stakeholders any updates/statuses
Supports successful planning an execution of meetings and working sessions
Supports the tracking and reporting of data in the government systems utilized in the PMO (Program Management Office)
Responsible for the timely and accurate reporting of data associated with task management, work plans, elements, activities, and projects
Assists the Program Manager with various contract-related tasks such as organizing contract files and coordinating with other branches withing the PMO
Supports the administrative requirements, such as scheduling meetings and coordinating travel, required to meet the day-to-day mission supporting PMO management
Will serve as the first point of contact for the managers they support to triage all requests and help streamline communications, tasks, travel, meetings and other activities

What we offer

Relocation assistance and a sign-on bonus available for qualified candidates
Very competitive compensation and a very attractive benefits package

Fulltime

New

Government Contracting Specialist

As a Government Contracting Specialist at Air Space Intelligence, you will overs...

Location

United States , Boston

Salary:

Not provided

Air Space Intelligence

Expiration Date

Until further notice

Requirements

7+ years of experience in federal government contracting, procurement, or contract administration
Strong knowledge of FAR/DFARS and federal acquisition processes
Experience supporting contracts with agencies such as the DoD, FAA, NASA, DHS, or related organizations
Familiarity with software, SaaS, aerospace, aviation, or defense technology environments
Experience with a wide range federal contract vehicles
Excellent organizational and project management skills
Strong written communication and proposal coordination abilities
Ability to manage multiple concurrent deadlines in a fast-paced environment
A bias for action and the ability to operate independently
Intellectual curiosity and a desire to continuously learn and improve

Job Responsibility

Oversee and support the full lifecycle of government contracting activities across a portfolio of federal customers and strategic partners
Play a critical role in helping Air Space Intelligence navigate and grow within the defense, aerospace, and federal technology ecosystem
Work closely with business development, engineering, finance, legal, and executive leadership teams to support contract execution, proposal development, compliance, and strategic customer engagement across agencies including the DoD, FAA, DoT, NASA, DHS, and the U.S. Coast Guard
Advocate for advantageous contracting and acquisition solutions with government customers
Support pricing strategy development and proposal structuring
Assist with pricing documentation, representations and certifications, and compliance matrices
Support RFP, RFQ, and RFI responses, teaming agreements, and proposal submissions
Provide contracting expertise to shape competitive and compliant proposal strategies
Manage the lifecycle of federal contracts, subcontracts, task orders, and contract modifications
Ensure compliance with FAR, DFARS, agency supplements, OTAs, and contractual requirements

Fulltime

Program Manager Level 3

The Program Manager shall be responsible for the successful cost, schedule, and ...

Location

United States , Annapolis Junction

Salary:

Not provided

Columbia Technology Partners

Expiration Date

Until further notice

Requirements

Fifteen (15) years experience as a program or project manager in managing programs and contracts of similar scope, type, and complexity is required
Direct experience in managing multi-task contracts and subcontracts of various types and complexity, as well as experience in leading a multi-vendor environment is required
Shall be knowledgeable of the guidelines provided by the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), DoD 5000 series, and ICD 801 policies
Must have demonstrated experience in conducting requirements analysis, resource allocation, project costing, deliverable tracking, schedule and financial data monitoring, and reporting
Must have at least three (3) years of demonstrated experience in the management and control of funds and resources using complex reporting mechanisms such as Earned Value Management
U.S. Citizenship is required for all applicants
All applicants and employees are subject to random drug testing in accordance with Executive Order 12564
Employment is contingent upon successful completion of a security background investigation and polygraph
PMP, FAC-P/PM Senior Level, or Defense Acquisition Workforce Improvement Act (DAWIA) Level 3 certification in Program Management required
This position requires an active Security Clearance with appropriate Polygraph

Job Responsibility

The Program Manager shall be responsible for the successful cost, schedule, and performance of the contract
Serves as the main point of contact to the Contracting Officer (CO), the Contracting Officer's Representative (COR), the Government Program Manager, and the Contractor's senior management
Directly contribute to program efforts in several areas, including cost management/avoidance, schedule estimation and tracking, contract performance management, risk management, requirements analysis, and quality assurance activities
Ensure proper performance of tasks necessary to ensure the most efficient and effective execution of the contract
The PM shall utilize expert communication skills needed to direct the skilled technical resources and report on the technical progress, issues, and problem areas, as well as write and review technical documents
Allocate resources (staffing, facilities, and budgets) on the contract
Review and approve all earned value, Estimate To Complete, Funds and Man-hour Expenditure Report, or other financial reports as appropriate
Review and allocate management reserve within contractual limits
Ensure cross-discipline integration within the contract to meet Government needs
Work with the higher-level program manager, if applicable, to provide effective and efficient management of the contractor's effort

What we offer

Medical: CTP offers 3 superior plans, bringing our employees both in-network and out-of-network options
Vision + Dental: Both free to you + paid in full by CTP
Retirement: 401k - 6% company contribution
PTO + Leave: A work life balance is extremely important to our team here at CTP, which is why our paid time off plans are so lucrative. Offering customizable leave plans to meet your needs is just one of our many perks! Jury Duty, Bereavement + Military Leave provided
Career Growth: Up to $10,000 provided for approved career-related learning, training, education, and/or tuition
Life and AD&D Insurance/Short-Term & Long-Term Disability: More peace of mind, at zero cost to you
Profit Sharing Bonus: End of year cash gets added to your bottom-line
Referral Bonus Program: Our tiered program provides an incentive with each stage of the hiring process your referral passes. Our bonuses range from $7,000-$20,000, if your referral joins the team

Fulltime

Senior Construction Manager

The Construction Manager (CMR) will provide full-time, on-site construction mana...

Location

United States , Devils Tower, Wyoming

Salary:

Not provided

Bodwé Professional Services

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Construction Management, Engineering, or a related field
Active Professional Civil Engineering (PE) License
Minimum 10 years of experience in construction management and/or trade supervision involving: Single-family or multi-family housing construction, New construction projects, On-site waste treatment systems, Stormwater management, Residential utilities
OSHA 30-Hour Certification
Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
Must have or be able to obtain and maintain a valid driver's license

Job Responsibility

Provide full-time, on-site construction management services for a federal Design-Bid-Build housing project, serving as the Government’s technical observer and documentarian
Observe, document, and report construction contractor performance for progress, workmanship, quality, safety, and conformance with contract documents, plans, specifications, applicable building codes, and safety regulations
Prepare detailed daily construction reports for each day of on-site activity and upload weekly into the designated construction management software
Capture and maintain photographic documentation with legends, dimensions, and descriptive narratives to support daily logs
Review and interpret construction contracts, plans, specifications, schedules, and cost estimates to verify compliance and progress
Evaluate baseline and monthly schedule updates
document progress and identify potential impacts or delays using required Government checklists
Review and evaluate contractor payment requests to verify completed work aligns with approved activities, percentages, and dollar values
Analyze cost proposals and estimates broken down by prime and subcontractor labor, equipment, materials, overhead, and profit
Assist the Government in defining, documenting, and tracking scope changes, differing site conditions, contract modifications, and Requests for Proposals (RFPs)

What we offer

Commitment to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment

Fulltime

Regional Planner I/II/Associate

The Regional Planning Department provides the regional framework to connect land...

Location

United States , San Diego

Salary:

64272.00 - 121139.20 USD / Year

SANDAG

Expiration Date

June 02, 2026

Requirements

A bachelor's degree with major course work in urban, regional, or environmental planning, environmental science, soil science, plant ecology, biology, geography, public administration, or a related field. A combination of education and recent work experience may be considered in lieu of a degree
One to three years of increasingly responsible, professional regional planning experience
Knowledge of the principles and trends, of regional planning, particularly in the areas of environmental planning, stormwater management, shoreline management, environmental mitigation, natural resources, and related fields
Experience conducting technical research and planning studies
experience supporting the preparation of project reports, and researching, and supporting environmental review activities associated with the preparation of long-range plans and capital project development
experience working with policies in relation to environmental assessment and impact analysis
Experience supporting and participating in stakeholder meetings, including agenda preparation, reports, and meeting summaries
Experience participating in the planning and delivery of projects and tracking the progress of deliverables, schedules, and budgets
experience or ability to monitor consultants, review invoices, and participate in various contract administration functions
Ability to maintain working relationships with those contacted in the course of work including representatives from local, state, and federal agencies, other government officials, community and business leaders, and the public

Job Responsibility

Perform and coordinate professional, analytical, and administrative duties for assigned environmental mitigation and shoreline projects and activities with SANDAG staff, member agencies, contractors, and other stakeholders
Provide project management support for various projects and programs
track the progress of deliverables, schedules, and budgets
ensure timely project communication with staff and project partners
Conduct research and participate in the development of planning studies
conduct data analysis and participate in the preparation of reports
provide assistance related to evaluating alternatives, assessing trade-offs, and developing project cost estimates and projected benefits
Assist with the preparation of written, oral, and visual reports and presentations for various audiences and groups
Liaise with a wide variety of interest groups involved in environmental issues concerning endangered species, habitat preservation, and open space
Coordinate and participate in the preparation, administration, and evaluation of various grants from the state and federal government that provide funding for local programs and projects

Fulltime

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Administrative Assistant – Federal Government Contractor

Job Description

Job Responsibility

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