Administrative Assistant – Executive Support and Operations

• Inbox Triage: Take ownership of and proactively manage the high-volume email inboxes for both the COO and Executive Director
• Calendar & Travel: Coordinate complex scheduling, calendar management, meeting logistics, and travel planning
• AP/AR Support: Accurately track financial invoices as they move through Accounts Payable (AP) and Accounts Receivable (AR) processes
• Expense & Data Management: Maintain internal tracking spreadsheets, process executive expense reports, and organize digital files with a high attention to detail
• Executive Correspondence: Act as a professional point of contact for external corporate partners, navigating sensitive conversations and interactions involving senior-level executives
• Event Planning Support: Assist with the logistical planning, vendor coordination, and execution of organizational events, including major annual partner celebrations and networking gatherings

• Demonstrated experience communicating effectively with high-level corporate executives
• Flawless discretion when handling sensitive organizational and financial matters is mandatory
• Proven ability to work independently with low supervision
• A strong understanding of or direct experience working alongside First Nations communities, respecting Indigenous worldviews and consultation practices
• Deep respect for Indigenous history is required
• Calm and collected under pressure
• Proficient with Google Workspace, Microsoft Office, and digital tracking spreadsheets
• Familiarity with CRM systems (such as HubSpot) or design tools (such as Canva) is considered an asset

Familiarity with CRM systems (such as HubSpot) or design tools (such as Canva)