Administrative Assistant

Administrative Assistant (Hardware Engineering)

For over 40 years, Aero Simulation, Inc. (ASI) has provided quality flight train...

Location

United States , Tampa

Salary:

Not provided

Aero Simulation, Inc. (ASI)

Expiration Date

Until further notice

Requirements

Proficiency in office software such as Excel, Word, PowerPoint, and Outlook is required
Knowledge of AutoCAD software is a plus
Familiarity with ERP systems used in a production/manufacturing environment is a plus
Knowledge and experience with flight simulators or the simulator industry is a plus
Ability to develop and maintain positive working relationships with internal and external customers
Ability to adapt communication style and messaging to different audiences
Ability to manage multiple priorities and projects simultaneously
The candidate must be able to work in a team environment, or independently, as necessary, and be a self-starter who will resolve problems effectively and efficiently
Keen attention to detail to deliver solutions that meet project requirements
U.S. Citizenship Required

Job Responsibility

Produce hardware documentation PDAL’s (Product Drawings and Associated Lists) which includes printing, binding, and ensuring all drawings are present
Enter data such as part and drawing numbers into our ERP system
Saving AutoCAD drawings as PDFs
Upload documentation and data into our release cycle
Maintain documentation (electronic and paper)
Assist with development of presentation materials for customer meetings
Support customer events such as configuration audits at customer facilities

What we offer

Employee Stock Ownership Plan (ESOP)
flexible work environment
generous paid time off
professional development opportunities
industry competitive compensation
medical
dental
401k

Fulltime

Administrative Assistant - Biomedical Department

The Biomedical Administrative Assistant provides advanced administrative, operat...

Location

United States , West Covina

Salary:

22.05 - 33.08 USD / Hour

Emanate Health

Expiration Date

Until further notice

Requirements

Minimum Education Requirement: High School diploma or equivalent required
Associate or Bachelor’s degree preferred
Minimum Experience Requirement: Minimum of three (3) years administrative or operational support experience required, healthcare or technical environment preferred
Experience supporting leadership or managing department-level administrative functions
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with CMMS (Computerized Maintenance Management Systems) strongly preferred
Strong organizational, analytical, and multitasking skills
Excellent written and verbal communication abilities
High level of attention to detail and data accuracy
Ability to maintain confidentiality and handle sensitive information

Job Responsibility

Provides advanced administrative, operational, and compliance support to the Biomedical Engineering department
Plays a key part in department efficiency, regulatory readiness, vendor coordination, and data management
Serves as a central liaison between biomedical leadership, technicians, vendors, and hospital departments
Supporting day-to-day operations as well as long-term departmental initiatives

Fulltime

Facilities Administrative Assistant

Location

Canada , Calgary

Salary:

24.33 USD / Hour

Randstad

Expiration Date

August 03, 2026

Requirements

Postsecondary diploma or an equivalent combination of applicable education and related administrative experience
Administrative Certificate or specialized education in business administration considered a strong asset
Previous call centre experience or public-facing customer service support experience highly preferred
Possession of a Facilities Management Professional (FMP) designation, or a strong willingness to obtain it
Basic functional knowledge of general building operations, trade terminology, and physical assets
Exceptional interpersonal skills combined with stellar written and verbal communication abilities
Outstanding phone etiquette and proven track record of delivering high-quality customer service support
Advanced proficiency in the Microsoft Office Suite and overall tech-savviness with complex databases
Superior organizational and time management skills, with the ability to prioritize multiple urgent tasks simultaneously
Demonstrated problem-solving capabilities, adaptability, and proactive growth mindset

Job Responsibility

Manage all incoming Archibus and CMMS database work requests, including data entry, setting operational priorities, tracking time/costs, and providing real-time updates
Provide technical in-house training and continuous support for internal software users
Deliver superior customer service support via the dedicated department phone helpline and email inbox during regular business hours
Promptly dispatch emergency maintenance work requests directly to tradespersons and technical engineering teams
Perform diverse office administration duties, including financial requisition entries, purchase orders, and preliminary invoice processing
Support corporate document management practices by serving as a designated SharePoint administrator
Assist with operational project coordination, including developing schedules, updating action logs, and adjusting governance documents
Participate actively in departmental committees, team-building initiatives, and special operational projects

What we offer

Competitive compensation rate established at $24.33 per hour
Dynamic hybrid work environment offering an excellent balance between remote work and an engaging on-site office concept
Valuable exposure to large-scale infrastructure operations and integrated contractor frameworks
Opportunities to develop highly sought-after technical skills in facilities systems and database management
Continuous learning environment with supportive professional mentorship and peer guidance
Access to an international talent solutions leader

Beacon Hill is hiring a contract Administrative Assistant to support a growing e...

Location

United States , Evansville

Salary:

20.00 - 23.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior administrative experience preferably within energy, utilities, engineering, or a related industry
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High attention to detail and accuracy in all work
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to handle confidential information with discretion
Comfortable working in a fast-paced, team-oriented environment
Associate or bachelor's degree preferred but not required

Job Responsibility

Provide daily administrative support to leadership and cross-functional teams within a fast-paced energy environment
Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders
Prepare, format, and distribute reports, presentations, and internal communications
Maintain organized filing systems (electronic and physical) for contracts, project documentation, and compliance records
Support project coordination efforts, including tracking timelines, deliverables, and follow-ups
Handle incoming calls, emails, and correspondence with professionalism and urgency
Assist with invoicing, expense tracking, and basic data entry related to operational activities
Coordinate travel arrangements, meeting agendas, and event planning as needed
Serve as a liaison between departments to ensure smooth communication and workflow
Order office supplies and support general office operations to maintain an efficient workplace

Fulltime

Engineering Administrative Staff

As a Part-Time Engineering Administrative Staff, you will provide administrative...

Location

Japan , Niseko

Salary:

Not provided

Hyatt

Expiration Date

Until further notice

Requirements

Previous experience in administrative or office support roles preferred
Proficiency in Microsoft Office applications (Word, Excel, Outlook)
Strong attention to detail and time management skills
Ability to work collaboratively with team members and adapt to changing needs
Basic English communication skills preferred
Japanese fluency required
Experience in hospitality or facility management is a plus

Job Responsibility

Input and maintain records related to equipment inspections, maintenance, and repairs
Assist in managing inventory and purchasing of equipment and supplies
Coordinate work schedules and service requests with internal teams and vendors
Liaise with other departments to support engineering-related needs
Prepare basic reports and assist in document organization
Provide general administrative support as directed by the department manager / assistant manager

Fulltime

Administrative Assistant

Bowman has an opportunity for an Administrative Assistant to join our team in Or...

Location

United States , Brea

Salary:

20.00 - 25.00 USD / Hour

Bowman

Expiration Date

Until further notice

Requirements

High School diploma or equivalent GED required or commensurate relevant experience
Associates degree or 2 years of post-high school education preferred
Three or more (3+) years of experience in an administrative role, including a minimum of one (1) year administrative experience in the land development industry required
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Basic understanding of clerical procedures and systems such as record keeping and filing
Professional appearance, approach, and demeanor

Job Responsibility

Support the diverse Civil Engineering, Land Survey and Planning teams through all phases of business
Provide administrative support, proposals and response letters, and assist with work/change orders, submittals, and research
Greet scheduled visitors and accompany to appropriate area or person
Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities
Communicate with internal and external clients, Project Managers, and other staff on project related matters
Act, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients
Act as liaison with corporate headquarters, disseminating information to local office staff accordingly
Compose and edit correspondence in Word and create and maintain spreadsheets in Excel
Organize and maintain file system, file correspondence and other records
Collect and research data using various company programs

What we offer

Medical, dental, vision, life, and disability insurance
401(k) retirement savings plan with company match
Paid time off, sick leave, and paid holidays
Tuition reimbursement and professional development support
Discretionary bonuses and other performance-based incentives
Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Fulltime

Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant t...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience (experience within architecture, engineering, or construction industries strongly preferred)
Strong organizational and time management skills with the ability to handle competing priorities
High attention to detail and accuracy
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to work independently and take initiative in a fast-paced environment
Bilingual Spanish is a plus

Job Responsibility

Provide day-to-day administrative support to project teams and leadership
Manage calendars, schedule meetings, and coordinate internal and external communications
Prepare, format, and maintain project documentation and reports
Assist with contract documentation, proposals, and project tracking
Coordinate with vendors, clients, and internal departments to ensure smooth operations
Maintain organized filing systems (digital and physical)
Support office operations and ensure deadlines are consistently met

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Engineering Manager

Uniquely located in the heart of Honolulu, guests have the convenience of the ci...

Location

United States , Honolulu

Salary:

32.00 - 35.00 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Experience in hotel engineering, maintenance, or facilities management
Supervisory or leadership experience preferred
Familiarity with BirchStreet or similar procurement systems
Strong organizational, administrative, and communication skills
Ability to manage multiple tasks and priorities

Job Responsibility

Coordinate with contractors and vendors, including scheduling and overseeing work
Order supplies and manage inventory using BirchStreet, ensuring proper stock levels and cost control
Assist with payroll processing, including timesheet review and submission
Maintain organized records, reports, and administrative documentation
Supervise engineering staff, assign daily tasks, and support team performance
Help ensure completion of maintenance requests and preventive maintenance programs
Uphold safety standards and hotel policies within the department

What we offer

Health & wellness programs
Best-in-class learning and development
Travel discounts

Fulltime

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Administrative Assistant – Engineering Department

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Administrative Assistant – Engineering Department

Administrative Assistant (Hardware Engineering)

Administrative Assistant - Biomedical Department

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Engineering Administrative Staff

Administrative Assistant

Administrative Assistant

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