Administrative Assistant

Administrative Assistant (Engineering Department)

The Administrative Assistant (Engineering Department) at JW Marriott Bucharest G...

Location

Romania , Bucharest

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

What we offer

Training, development, recognition, holistic well-being, true camaraderie with a diverse group of co-workers, luxury environment, opportunities to pursue passions

Fulltime

Robert Half is seeking an Administrative Assistant for our client located in Laf...

Location

United States , Lafayette, Louisiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of Administrative Assistant experience preferred
Strong knowledge of Microsoft Excel and Microsoft Word
Customer service experience
Multitask experience desired
Document control experience
Knowledge of data entry
Compiling Documents experience preferred
Ability to use the internet for research

Job Responsibility

Responsible for securing the timely preparation and submission of building permits
Prepare and submit timely check requests for permits, water taps and impact fees
Deliver building permit applications to responsible municipality department and pick up when ready
Maintain a professional and courteous relationship with municipality departments and staff members
Serve as the designated division contact for permit or other issues and respond promptly
Maintain Architectural Review Committee (ARC) and Homeowner Association (HOA) approvals for new home construction
Record newly recorded or purchased lots and building permit information into JDE to maintain the construction scheduling software
Upload all building permits to the Vendor Extranet and Network folders
Request staking requests and surveys from civil engineers for all lots based on construction trench schedule
Coordinate with the consultants (architect, engineering, soils etc.) for a timely and complete building plan package submission

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Administrative Assistant

We are searching for a detail-oriented and proactive Administrative Assistant to...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office coordinator experience (industry experience in energy, engineering, or utilities preferred)
High school diploma required
associate's or bachelor's degree preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and familiarity with energy-specific platforms (SAP, Oracle, etc.) is a plus
Exceptional written and verbal communication skills
Strong organizational skills with high attention to detail
The ability to multitask and prioritize multiple deadlines in a fast-paced environment
Experience in handling confidential and sensitive information

Job Responsibility

Manage and maintain calendars, schedules, and appointments for department leaders and team members
Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials
Prepare and review correspondence, reports, presentations, and other documents
File and organize critical documents such as compliance reports, contracts, permits, and safety certifications
Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality
Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested
Act as the main point of contact for internal and external communications
Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy)
Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional
Assist in onboarding new employees and provide administrative support for training programs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sales Support Administrator

Office Angels is actively hiring for a Sales Support Administrator. Responsibili...

Location

United Kingdom , Chelmsford

Salary:

26000.00 - 28000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Create and manage sales opportunities in support of Key Account Managers (KAMs)
Prepare and send quotations to clients promptly and accurately
Generate programming and engineer request tickets where required
Liaise with the procurement team to adjust and confirm order details
Respond to customer enquiries on behalf of KAMs/Senior KAM, especially when they are off-site or in meetings
Assist with follow-ups and inquiry tickets for key account clients
Arrange collections and deliveries as required
Coordinate with the service team to ensure consistent and timely fulfilment of client requests
Update projected close dates and maintain accurate CRM records
Act as the first point of contact for general queries relating to key account clients

Job Responsibility

Create and manage sales opportunities in support of Key Account Managers (KAMs)
Prepare and send quotations to clients promptly and accurately
Generate programming and engineer request tickets where required
Liaise with the procurement team to adjust and confirm order details
Respond to customer enquiries on behalf of KAMs/Senior KAM, especially when they are off-site or in meetings
Assist with follow-ups and inquiry tickets for key account clients
Arrange collections and deliveries as required
Coordinate with the service team to ensure consistent and timely fulfilment of client requests
Update projected close dates and maintain accurate CRM records
Act as the first point of contact for general queries relating to key account clients

Fulltime

Administrative Assistant

A growing manufacturing company is seeking an Administrative Assistant to suppor...

Location

United States , Linthicum

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative assistance, ideally in a manufacturing or engineering setting
Proficiency in data entry and interpretation with attention to detail
Familiarity with managing documentation and file structures to ensure accuracy and organization
Knowledge of JD Edwards or similar enterprise resource planning (ERP) systems is preferred
Ability to coordinate effectively across departments and collaborate with cross-functional teams
Skilled at preparing meeting minutes and technical presentations
Strong organizational and time-management skills to handle multiple tasks efficiently
Experience supporting process improvement initiatives is a plus

Job Responsibility

Offer comprehensive administrative and documentation support to the Engineering team
Organize and maintain engineering files, including drawings, specifications, and work instructions, ensuring accurate archiving
Generate various file formats such as PDFs and DXFs for internal teams and external suppliers
Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition
Prepare meeting notes, summaries, and simple technical presentations for organizational use
Assist in gathering data and documenting processes for continuous improvement projects
Maintain project trackers, action item lists, and engineering schedules to support team productivity

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Assistant Director of Engineering

You will be responsible for the efficient running of the department in line with...

Location

India , Gurgaon

Salary:

Not provided

Hyatt

Expiration Date

Until further notice

Requirements

Ideally with a university degree or diploma in in Electrical/Mechanical Engineering and/or Building Management
Minimum 2 years work experience as Assistant Director of Engineering, or Engineering Manager
Good problem solving, administrative and interpersonal skills are a must

Job Responsibility

Responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations
Assist the Director of Engineering in ensuring the efficient and economic operation of the Engineering Department in support of all other operating Departments
Supply services as required to the entire operation
Maintain equipment, building, and grounds in optimum condition

Fulltime

Assistant to Data Engineering and Products Director

Our client is seeking a highly organized, proactive, and detail-oriented coordin...

Location

United States , Glendale

Salary:

40.00 - 46.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Experience supporting an executive office as a highly collaborative and well-integrated partner
Must demonstrate strong sense of urgency, flexibility and the ability to handle uncertainties associated with a fast-paced environment
Ability and willingness to anticipate needs, by building solutions aligned with the executive and the organization
Demonstrated ability to work within a matrix organization
and a willingness to work and integrate with multiple partners while maintaining tact and diplomacy
Ability to make decisions when there is a lack of information
proven ability to change course of action quickly
Demonstrated ability to manage simultaneous priorities and work with a high degree of organization, attention to detail, and strong follow-up skills
Ability to take initiative and be proactive in managing work - utilizing technical and interpersonal skills
Microsoft office skills

Job Responsibility

Provide high level general administrative support to the Director, Data Engineering & Products
Manage daily calendars, schedule meetings across time zones, coordinate logistics, and handle meeting preparation
Track key priorities and manage follow-up on open items, ensuring deadlines are met
Partner with the broader Studio Technology administrative team to support large-scale meetings and events, including department town halls. (logistics, preparation, invitations and materials etc.)
Prepare and edit communications, reports, and presentations as needed
Maintain standards of high integrity, discretion and strict confidentiality given the high levels of access to company information
Build and maintain strong relationships across Studio Technology and partner organizations
Support occasional special projects involving cross-functional teams in data engineering, governance, or product strategy
Set priorities, meet deadlines, operate independently and follow up on assignments with minimal supervision/direction
Create a positive environment for all who interact with the office of the Director Data Engineering & Products

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

Engineering Supervisor

Join our team at Hyatt Regency La Jolla, where you'll be immersed in the vibrant...

Location

United States , San Diego

Salary:

31.50 - 33.50 USD / Hour

Hyatt

Expiration Date

Until further notice

Requirements

A true desire to satisfy the needs of others in a fast-paced environment
Refined verbal and written communication skills
2-4 years previous hotel experience as a maintenance department supervisor or progressive maintenance responsibility
Previous supervisory experience overseeing employees preferred
Working knowledge of electricity, plumbing, carpentry, drywall, screening, locks, HVAC, boiler operations, and proper tool and chemical use
Licensed in a trade (plumbing, electrical, HVAC, carpentry, etc.) preferred
The ability to lift, pull and push a moderate weight and the ability to stand/walk for prolonged periods of time (up to 8 hours per shift)

Job Responsibility

Adhere to Hyatt Hotels Corporation guidelines and core values
Ensure proper execution of work order/systems requests and that items are completed in a timely manner by self and the team
Supervise necessary repairs and maintenance throughout the hotel
Implement preventive maintenance schedules, policies and rules
Maintain logs on movement of stock items and tools and monitor distribution
Inspects and observes equipment in operation for defects, locates causes of trouble and troubleshoots
Ensure that meter readings are taken daily on heat and light and review information to evaluate consumption
Ensures Engineers maintain clean, organized, and safe working areas and Engineering shop
Assist Director of Engineering in supervising and training all Engineers
Ensure all emergency and life safety equipment and systems are inspected, tested and certified per Hyatt standards

What we offer

Medical, Dental and Vision for you and your dependents after 30 days of employment
12 Complimentary hotel room nights at Hyatt properties worldwide
Unlimited Colleague and Friends & Family discounted room rates at Hyatt properties worldwide
Vacation, sick, and new child leave
Bereavement and jury duty pay
Retirement savings plan (401K) with employer match
Employee stock purchase plan
Flexible Spending Account (FSA)
Tuition Reimbursement
Complimentary employee meals

Administrative Assistant – Engineering Department

Four Seasons

Location:
Saudi Arabia , Amaala

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 01, 2026

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Job Description:

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Requirements:

Additional Information:

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