Administrative Assistant

Administrative Assistant (Engineering Department)

The Administrative Assistant (Engineering Department) at JW Marriott Bucharest G...

Location

Romania , Bucharest

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation

What we offer

Training, development, recognition, holistic well-being, true camaraderie with a diverse group of co-workers, luxury environment, opportunities to pursue passions

Fulltime

Robert Half is seeking an Administrative Assistant for our client located in Laf...

Location

United States , Lafayette, Louisiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of Administrative Assistant experience preferred
Strong knowledge of Microsoft Excel and Microsoft Word
Customer service experience
Multitask experience desired
Document control experience
Knowledge of data entry
Compiling Documents experience preferred
Ability to use the internet for research

Job Responsibility

Responsible for securing the timely preparation and submission of building permits
Prepare and submit timely check requests for permits, water taps and impact fees
Deliver building permit applications to responsible municipality department and pick up when ready
Maintain a professional and courteous relationship with municipality departments and staff members
Serve as the designated division contact for permit or other issues and respond promptly
Maintain Architectural Review Committee (ARC) and Homeowner Association (HOA) approvals for new home construction
Record newly recorded or purchased lots and building permit information into JDE to maintain the construction scheduling software
Upload all building permits to the Vendor Extranet and Network folders
Request staking requests and surveys from civil engineers for all lots based on construction trench schedule
Coordinate with the consultants (architect, engineering, soils etc.) for a timely and complete building plan package submission

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Administrative Assistant

We are searching for a detail-oriented and proactive Administrative Assistant to...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office coordinator experience (industry experience in energy, engineering, or utilities preferred)
High school diploma required
associate's or bachelor's degree preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and familiarity with energy-specific platforms (SAP, Oracle, etc.) is a plus
Exceptional written and verbal communication skills
Strong organizational skills with high attention to detail
The ability to multitask and prioritize multiple deadlines in a fast-paced environment
Experience in handling confidential and sensitive information

Job Responsibility

Manage and maintain calendars, schedules, and appointments for department leaders and team members
Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials
Prepare and review correspondence, reports, presentations, and other documents
File and organize critical documents such as compliance reports, contracts, permits, and safety certifications
Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality
Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested
Act as the main point of contact for internal and external communications
Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy)
Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional
Assist in onboarding new employees and provide administrative support for training programs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Sales Support Administrator

Office Angels is actively hiring for a Sales Support Administrator. Responsibili...

Location

United Kingdom , Chelmsford

Salary:

26000.00 - 28000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Create and manage sales opportunities in support of Key Account Managers (KAMs)
Prepare and send quotations to clients promptly and accurately
Generate programming and engineer request tickets where required
Liaise with the procurement team to adjust and confirm order details
Respond to customer enquiries on behalf of KAMs/Senior KAM, especially when they are off-site or in meetings
Assist with follow-ups and inquiry tickets for key account clients
Arrange collections and deliveries as required
Coordinate with the service team to ensure consistent and timely fulfilment of client requests
Update projected close dates and maintain accurate CRM records
Act as the first point of contact for general queries relating to key account clients

Job Responsibility

Create and manage sales opportunities in support of Key Account Managers (KAMs)
Prepare and send quotations to clients promptly and accurately
Generate programming and engineer request tickets where required
Liaise with the procurement team to adjust and confirm order details
Respond to customer enquiries on behalf of KAMs/Senior KAM, especially when they are off-site or in meetings
Assist with follow-ups and inquiry tickets for key account clients
Arrange collections and deliveries as required
Coordinate with the service team to ensure consistent and timely fulfilment of client requests
Update projected close dates and maintain accurate CRM records
Act as the first point of contact for general queries relating to key account clients

Fulltime

Intern - Transportation Engineering

As an intern you are exposed to the various positions in the Engineering Service...

Location

United States , Indianapolis

Salary:

Not provided

Shrewsberry & Associates

Expiration Date

Until further notice

Requirements

High School Diploma
Current student of an accredited institution in a Civil Engineering program pursuing a BS degree in Civil or Transportation Engineering
Proficiency in various MS Office and CAD software is preferred
Excellent oral and written communication, decision-making, problem resolution, and a sense of initiative
Team-oriented attitude
Desire to grow professionally

Job Responsibility

Support engineering department with day-to-day deliverables
Mathematical calculations and checking
Read, understand, and apply specifications and engineering criteria
Assist with report preparation
Perform reviews of the work performed by others
Assist with special projects as needed
Administrative tasks for the department
Attend Project and Administrative Meetings

New

Assistant Director, Public Utilities/Engineering

Come to a City that Builds Careers! As one of the largest cities in Broward Coun...

Location

United States , Hollywood

Salary:

111919.65 - 179071.47 USD / Year

Hollywoodfl

Expiration Date

May 14, 2026

Requirements

Bachelor’s Degree from an accredited college or university in civil, mechanical, or sanitary/environmental engineering
at least ten (10) years of progressively responsible professional experience in the construction of water and wastewater facilities
Registration as a Professional Engineer (Civil or Environmental) in the State of Florida
Valid Driver’s License
Acceptable background record
Acceptable driving record

Job Responsibility

Plans, organizes, and directs all activities for the Engineering & Construction Services Division
Responsible for the planning and implementation of the Utilities Department Capital Improvement Program
Manages the Engineering & Construction Services Division, which provides engineering, project management and administration for the Water, Storm water, and Wastewater divisions
Provides engineering and project management to the Water, Storm water, and Wastewater divisions
Prepares capital improvement project budgets
Prepares cost estimates for complex projects
Ensures compliance with regulatory agencies including but not limited to the Environmental Protection Agency, Florida Department of Environmental Protection, and Broward County Environmental and Growth Management Department
Provides operational and administrative assistance to the Director
Prepares operational budget and reviews capital improvement operating budget
Handles grievances and discipline

What we offer

Low cost health insurance (Medical, Dental, Vision and Flexible Spending Plans)
4-Day Work Week
Award Winning Wellness Program
Generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
Federal Student Loan Forgiveness Program (for those with 10 years of public service and on-time payments)
Pension plan

Fulltime

Assistant Director of Engineering

You will be responsible for the efficient running of the department in line with...

Location

India , Gurgaon

Salary:

Not provided

Hyatt

Expiration Date

Until further notice

Requirements

Ideally with a university degree or diploma in in Electrical/Mechanical Engineering and/or Building Management
Minimum 2 years work experience as Assistant Director of Engineering, or Engineering Manager
Good problem solving, administrative and interpersonal skills are a must

Job Responsibility

Responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations
Assist the Director of Engineering in ensuring the efficient and economic operation of the Engineering Department in support of all other operating Departments
Supply services as required to the entire operation
Maintain equipment, building, and grounds in optimum condition

Fulltime

New

Housekeeping Attendant

About Four Seasons: Four Seasons is powered by our people. We are a collective o...

Location

Egypt , Cairo

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Commitment and readiness to arrive at an appropriate time before work, register an attendance fingerprint, wear the official work uniform, and adhere to the laws and standards of general appearance and personal hygiene specified by the hotel
Commitment and readiness to come to the department administration at the specified time to start work, record attendance in the attendance sheet, receive daily work reports and tasks, receive the key to enter the rooms, and sign the time and date on it
Commitment and readiness to the store and service area and the ice machine area
Commitment and readiness to clean the Corridor Dust, Hoover, and guest elevator area and make any engineering orders, if any
Commitment and readiness to hand over the rooms specified for delivery by the department administration, along with handing over the daily cleaning task as it must be delivered
Commitment and readiness to notify any necessary engineering orders, whether in rooms, corridors, or warehouses on floors, through the communications center
Commitment and readiness with all instructions directed by the department's management to determine the work schedule, whether in the morning, evening, or night shift, as well as commitment to the schedule of weekly vacations and annual vacations in accordance with work requirements
Commitment and readiness to directives for changing work tasks according to what is developed by the engineering department or any other department after the approval of the Internal Supervision Department
To adhere to and prepare for quality standards of cleanliness in accordance with Four Seasons Company standards, as well as standards for daily, weekly and monthly employee level testing
Commitment and readiness to hand over lost items found in guest rooms after their departure, as well as public places in the hotel, and bear full responsibility when guests' lost items are not delivered according to the rules and regulations of the company and the hotel

Job Responsibility

Commitment and readiness to arrive at an appropriate time before work, register an attendance fingerprint, wear the official work uniform, and adhere to the laws and standards of general appearance and personal hygiene specified by the hotel
Commitment and readiness to come to the department administration at the specified time to start work, record attendance in the attendance sheet, receive daily work reports and tasks, receive the key to enter the rooms, and sign the time and date on it
Commitment and readiness to the store and service area and the ice machine area
Commitment and readiness to clean the Corridor Dust, Hoover, and guest elevator area and make any engineering orders, if any
Commitment and readiness to hand over the rooms specified for delivery by the department administration, along with handing over the daily cleaning task as it must be delivered
Commitment and readiness to notify any necessary engineering orders, whether in rooms, corridors, or warehouses on floors, through the communications center
Commitment and readiness with all instructions directed by the department's management to determine the work schedule, whether in the morning, evening, or night shift, as well as commitment to the schedule of weekly vacations and annual vacations in accordance with work requirements
Commitment and readiness to directives for changing work tasks according to what is developed by the engineering department or any other department after the approval of the Internal Supervision Department
To adhere to and prepare for quality standards of cleanliness in accordance with Four Seasons Company standards, as well as standards for daily, weekly and monthly employee level testing
Commitment and readiness to hand over lost items found in guest rooms after their departure, as well as public places in the hotel, and bear full responsibility when guests' lost items are not delivered according to the rules and regulations of the company and the hotel

Fulltime

Administrative Assistant – Engineering Department

Four Seasons

Location:
Saudi Arabia , Amaala

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 01, 2026

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