Administrative Assistant – Day Program Job at Aspire of WNY (Cheektowaga)

Executive Assistant and Special Projects Officer

The Executive Assistant & Special Projects Officer provides professional, high-l...

Location

United States , Gluckstadt

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Bachelor’s /Associate’s degree in public administration, communications, business, marketing, or a related field and two (2) years of experience in administrative support, event coordination, communications, or municipal/government work preferred
Any equivalent combination of education and experience substituting one (1) year of successfully completed college education (30 semester hours) for one (1) year of the required work experience
Principles and practices of effective customer service and customer-oriented telephone etiquette able to meet and deal with the public tactfully and courteously both in-person and over the telephone
Considerable knowledge of modern office practices, administrative practices, and procedures, including file and document management procedures and practices
Considerable knowledge of the occupational hazards involved in the work and the proper safety precautions for the safe performance of the job
Ability to understand and follow oral and written instructions
and ability to compose effective working relations as necessitated by work assignments
Able to prioritize and make competent decisions while working on multiple tasks and/or projects
Ability to learn applicable state codes and regulations
research state statutes, attorney general opinions, cases, and other legal memorandums as needed

Job Responsibility

Provide direct administrative assistance to the Mayor, including scheduling, correspondence, meeting preparation, and recordkeeping
Manage calendars, appointments, and travel arrangements for the Mayor and coordinate logistics for meetings and special functions
Prepare reports, memos, and presentations as requested
Maintain confidentiality and discretion with sensitive and privileged information
Draft press releases, announcements, social media posts, and other public-facing communications on behalf of the Mayor’s Office
Serve as a point of contact for citizen inquiries, ensuring professional, timely, and courteous responses
Coordinate with city departments to gather and distribute accurate information about city programs, events, and initiatives
Assist with website and social media content management, ensuring consistency in messaging and branding
Plan and execute official City of Gluckstadt events, including ribbon cuttings, community celebrations, town halls, and civic recognition ceremonies
Collaborate closely with the Mayor and department heads on special projects and initiatives, including commemorations, youth programs, and intergovernmental collaborations

Fulltime

Director, Disabled Students Programs & Services (DSPS)

Under general direction of the Vice President or Dean, Students, plans, organize...

Location

United States , Fresno; Madera

Salary:

133539.00 - 150299.00 USD / Year

Beatrice Daily Sun

Expiration Date

February 25, 2026

Requirements

Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices
Must meet the minimum qualifications for a DSP&S counselor or instructor, or for an educational administrator
DSP&S Counselor Minimum Qualifications: A master's degree in rehabilitation counseling
or A master's degree in counseling, guidance counseling, student personnel, clinical or counseling psychology, education counseling, social work, career development, marriage and family therapy, marriage, family and child counseling, or a bachelor's degree in marriage and family therapy or in marriage, family and child counseling, and possession of a license as a Marriage and Family Therapist (MFT)
and Fifteen or more semester units in upper division or graduate-level course work specifically related to people with disabilities
or Completion of six semester units, or the equivalent of a graduate-level counseling practicum or counseling field work courses, in a post-secondary Disabled Students Programs and Services (DSP&S) Program or in a program dealing predominantly or exclusively with people with disabilities
or Two years of full-time experience, or the equivalent in one or more of the following: (A) Counseling for students with disabilities
or (B) Counseling in industry, government, public agencies, military or private social welfare organizations in which the responsibilities of the position were predominantly or exclusively for persons with disabilities, or the equivalent
DSP&S Instructor Minimum Qualifications: A master's degree in the category of disability, special education, education, psychology, educational psychology, or rehabilitation counseling
and Fifteen semester units of upper division or graduate study in the area of disability, to include but not limited to: (A) Learning disabilities

Job Responsibility

Plans, organizes, directs and integrates the operations of the college's Disabled Students Programs and Services (DSP&S)
determines program needs, formulates action plans and works with faculty and staff to provide auxiliary aids and accommodations to students with verified disabilities to support educational goals
develops and monitors the program budget
ensures the college and related centers comply with state and federal regulations and requirements
and performs related duties as assigned
Plans, organizes, directs, controls, integrates and evaluates the work of the DSP&S programs
Participates in the selection of full-time and adjunct faculty
Directs and manages the performance of assigned employees
Provides day-to-day leadership and works with employees to ensure a high-performance, service-oriented work environment
Participates in the development and implementation of District/college strategic plans, goals and objectives

What we offer

A doctoral stipend of $2,419 is available
an attractive fringe benefit package including medical, dental, and vision coverage for the employee and dependents, and life insurance for employees
Employees are also members of the California State Teachers' Retirement System (CalSTRS)
219 duty days and 24 vacation days for a total of 243 days

Fulltime

Executive Assistant to CEO

This role is key to keeping the Chief Executive Officer focused on priority exec...

Location

United States , New York

Salary:

139000.00 - 173500.00 USD / Year

BlackLine

Expiration Date

Until further notice

Requirements

6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)
Bachelor's degree or equivalent experience
Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
Proficiency in expense reporting systems, preferably Concur
Absolute dependency – errors are rare, deadlines are sacred
Project calm, confidence, and stability
Exceptional communication skills
Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
Ability to understand the big picture and be proactive to prevent problems/conflicts
Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner

Job Responsibility

Anticipate needs before they are spoken
Exercise impeccable judgment on what should reach the CEO and what should be filtered out
Read the room well – knows what matters to the CEO at that point in time
Understand the company’s business model, financials, competitive landscape, and CEO’s priorities
Represent the CEO with warmth, authority, and professionalism
Manage the CEO’s calendar
Arrange travel (domestic and international)
Handle surprise without panic – always have a plan B
Manage expenses
Prepare and organize meetings

What we offer

short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans

Fulltime

Executive Assistant to CEO

We are looking for a passionate, motivated, high-performing team member to join ...

Location

United States , Phoenix

Salary:

Not provided

Zion & Zion

Expiration Date

Until further notice

Requirements

3+ years of executive assistant experience
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Excellent verbal and written communication skills
Strong critical thinking, problem-solving, and decision-making skills
Proactive and self-directed
Proficient in various software programs including
Excel, Word, PowerPoint, Google Sheets, Google Docs
Flexible team player willing to do what it takes to get the job done
adaptable and enjoys a challenge
Discretion and confidentiality

Job Responsibility

Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
Monitoring CEO’s email to ensure no items requiring follow-up are missed
Support COO and other senior leaders as needed
Managing Leadership Team meeting schedules and notes
Organizing company meetings, including scheduling, sending reminders, organizing catering, and light set up and teardown responsibilities
Managing our recruiting candidate tracking software system
Managing our company Learning Management System
Overseeing company OKR (objective and key result) process
Assisting with office management
Onboarding new employees in conjunction with COO and team leaders

New

Aquatics Lead

We have an exciting opportunity for a full-time Aquatics Lead to join our team, ...

Location

United Kingdom , Ellesmere Port; Neston

Salary:

12994.00 - 25989.00 GBP / Year

360 Resourcing Solutions

Expiration Date

February 02, 2026

Requirements

Swim England Level 2 qualification
Keen interest in swimming and its importance as a life skill
Ability to communicate with both children and adults in a constructive and positive manner
Ability to assist in day-to-day management of Swim Teachers
Ability to plan, program, and review swimming sessions
Ability to assist with coordination and administration of school swimming programme
Ability to assist in monitoring classes and waiting lists
Ability to assist in effectively resourcing school and Learn 2 swim programme
Ability to deliver swimming teaching hours (7 hours per week for full-time, 3.5 hours per week for part-time)
Ability to assist with swimming administration

Job Responsibility

Take control of the day-to-day operation of the aquatics scheme, including Swim England swimming lessons
Assist in the day to day management of the Swim Teachers
Plan, program and review swimming sessions
Ensure sessions are available and attract a range of abilities to maximise income from lessons and aqua classes
Provide the highest quality swimming lessons to the community
Deliver quality Swim England programmes
Build confidence in the water for people of all ages
Work with the Aquatics Officer to coordinate the day-to-day operation and delivery of Brio’s growing Learn 2 Swim Scheme and School Swimming Programme
Assist in maximising income by providing dedicated swimming teaching hours
Provide a high level of good customer service

What we offer

25 days of annual leave per year (increasing to 30 days after 5 years of continuous service)
Free Brio Leisure gym membership
Discounts through the 'Brio Staff Shop' benefits platform
Free uniform & DBS check (if required)
Reimbursement for car mileage at 0.45p per mile and bicycle mileage at 0.20p per mile
Enhanced maternity and paternity leave
Favourable pension scheme
Internal health checks for over 40’s
Access to Employee Assistance Programme
Three paid volunteering days per year

Information System Security Manager Level 3

Provide management support for a program, organization, system, or enclave's Inf...

Location

United States , Annapolis Junction

Salary:

Not provided

Columbia Technology Partners

Expiration Date

Until further notice

Requirements

U.S. Citizenship is required for all applicants
All applicants and employees are subject to random drug testing in accordance with Executive Order 12564
Employment is contingent upon successful completion of a security background investigation and polygraph
DOD 8570 compliance with IAM III is required
This position requires an active Security Clearance with appropriate Polygraph
Twelve (12) years of work-related experience in the field of security authorization is required
Experience in the following areas is required: knowledge of current security tools, hardware/software security implementation
communication protocols
or encryption tools and techniques
Familiarity with commercial security products, security authorization techniques, security incident management, and PKI and authorization services

Job Responsibility

Provide management support for a program, organization, system, or enclave's Information Assurance program
Provide management support for proposing, coordinating, implementing, and enforcing Information System Security policies, standards, and methodologies
Manage operational security posture for an Information System or program to ensure Information System Security policies, standards, and procedures are established and followed
Provide management of security aspects of the Information System and perform day-to-day security operations of the system
Assist ISSEs and ISSOs with evaluating security solutions to ensure they meet security requirements for processing classified information
Manage the performance of vulnerability/risk assessment analysis to support security authorization
Provide management support to configuration management (CM) for information system security software, hardware, and firmware
Manage changes to systems and assess the security impact of those changes
Manage the process and preparation of documentation reviews to include System Security Plans (SSPs), Risk Assessment Reports, Certification and Accreditation (C&A) packages, and System Requirements Traceability Matrices (SRTMs)
Support security authorization activities in compliance with NSA/CSS Risk Management Framework (RMF) process and DoD Information Assurance Certification and Accreditation Process (DIACAP)

What we offer

Medical: CTP offers 3 superior plans, bringing our employees both in-network and out-of-network options
Vision + Dental: Both free to you + paid in full by CTP
Retirement: 401k - 6% company contribution
PTO + Leave: A work life balance is extremely important to our team here at CTP, which is why our paid time off plans are so lucrative. Offering customizable leave plans to meet your needs is just one of our many perks! Jury Duty, Bereavement + Military Leave provided
Career Growth: Up to $10,000 provided for approved career-related learning, training, education, and/or tuition
Life and AD&D Insurance/Short-Term & Long-Term Disability: More peace of mind, at zero cost to you
Profit Sharing Bonus: End of year cash gets added to your bottom-line
Referral Bonus Program: Our tiered program provides an incentive with each stage of the hiring process your referral passes. Our bonuses range from $7,000-$20,000, if your referral joins the team

Fulltime

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...

Location

United States , Seattle

Salary:

Not provided

Urban Renaissance Group

Expiration Date

Until further notice

Requirements

2+ years administrative experience
Proficient in MS Word and Excel
Associates degree in business management (preferred) or equivalent body of knowledge or experience
Commercial Real Estate experience preferred but not required
Excellent organizational and communication skills
Effective business writing skills
Strong Accounting and Finance skills
Customer service oriented

Job Responsibility

Assist the Property Management Team in the day to day operations of an assigned portfolio of properties
Administration of the lease document, ensuring that all lease conditions are met
Assist in the maintenance of accurate rent rolls and stacking plans
Support the Property Operations Team in meeting the operations needs that serve the building tenants
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
Assist in coordination of special events or operational events at the building
Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant

What we offer

Comprehensive medical, dental and vision benefits
Prescription program
Generous paid time off
Maternity/Paternity programs
Employee assistance program
Team events
Cafe room for coffee and collaboration
Management 1:1s, open forums
Workshops and training
Personal learning and development

New

Program Coordinator I

The Program Coordinator I supports the day-to-day operations of the Observership...

Location

United States , Boston

Salary:

46488.00 - 74380.80 USD / Year

Boston Children's Hospital

Expiration Date

Until further notice

Requirements

Associates degree or equivalent experience required
Bachelor’s degree preferred
1 year of relevant experience required
experience in program coordination, operations, or administrative roles supporting program operations required
previous experience working in healthcare, academic programs, or international education preferred
experience supporting onboarding, compliance, and/or scheduling workflows preferred

Job Responsibility

Supporting the day-to-day administration of the hospital’s centralized Observership Program
coordinating pre- and post-acceptance processes for the Observership Program application processing
maintaining accurate, up-to-date tracking of applications, decisions, and onboarding status across multiple active programs
leading orientation sessions and tours
serving as the primary informational resource for visitors
coordinating observer networking and professional events
assisting with process improvement efforts and identifying gaps or issues in workflows
providing general program support and assisting members of the team
contributing to the development of new educational programs and developing marketing collateral

What we offer

Flexible schedules
affordable health, vision and dental insurance
child care and student loan subsidies
generous levels of time off
403(b) Retirement Savings plan
Pension
Tuition and certain License and Certification Reimbursement
cell phone plan discounts
discounted rates on T-passes

Fulltime

Administrative Assistant – Day Program

Aspire of WNY

Location:
United States , Cheektowaga

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 13, 2026

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Location:United States , Cheektowaga

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Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 13, 2026

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