Administrative Assistant – Day Program Job at Aspire of WNY (Cheektowaga)

Executive Assistant and Special Projects Officer

The Executive Assistant & Special Projects Officer provides professional, high-l...

Location

United States , Gluckstadt

Salary:

Not provided

Mississippi Municipal League

Expiration Date

Until further notice

Requirements

Bachelor’s /Associate’s degree in public administration, communications, business, marketing, or a related field and two (2) years of experience in administrative support, event coordination, communications, or municipal/government work preferred
Any equivalent combination of education and experience substituting one (1) year of successfully completed college education (30 semester hours) for one (1) year of the required work experience
Principles and practices of effective customer service and customer-oriented telephone etiquette able to meet and deal with the public tactfully and courteously both in-person and over the telephone
Considerable knowledge of modern office practices, administrative practices, and procedures, including file and document management procedures and practices
Considerable knowledge of the occupational hazards involved in the work and the proper safety precautions for the safe performance of the job
Ability to understand and follow oral and written instructions
and ability to compose effective working relations as necessitated by work assignments
Able to prioritize and make competent decisions while working on multiple tasks and/or projects
Ability to learn applicable state codes and regulations
research state statutes, attorney general opinions, cases, and other legal memorandums as needed

Job Responsibility

Provide direct administrative assistance to the Mayor, including scheduling, correspondence, meeting preparation, and recordkeeping
Manage calendars, appointments, and travel arrangements for the Mayor and coordinate logistics for meetings and special functions
Prepare reports, memos, and presentations as requested
Maintain confidentiality and discretion with sensitive and privileged information
Draft press releases, announcements, social media posts, and other public-facing communications on behalf of the Mayor’s Office
Serve as a point of contact for citizen inquiries, ensuring professional, timely, and courteous responses
Coordinate with city departments to gather and distribute accurate information about city programs, events, and initiatives
Assist with website and social media content management, ensuring consistency in messaging and branding
Plan and execute official City of Gluckstadt events, including ribbon cuttings, community celebrations, town halls, and civic recognition ceremonies
Collaborate closely with the Mayor and department heads on special projects and initiatives, including commemorations, youth programs, and intergovernmental collaborations

Fulltime

Dept Coordinator, CRNA Program

The Department Coordinator provides comprehensive administrative, operational, a...

Location

United States of America , Rochester

Salary:

21.36 - 29.90 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Associate's degree
At least 3 years of secretarial or administrative experience
1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation (Preferred)
Excellent organizational and time management skills with the ability to handle multiple priorities and meet deadlines
Strong written and verbal communication skills
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfort learning new systems (e.g., Blackboard, Workday, OnBase)
Demonstrated professionalism, discretion, and attention to detail in managing confidential information
Experience supporting an academic program, department, or accreditation process
Knowledge of higher education or health professions academic operations (e.g., COA or similar accreditation)
Familiarity with data tracking, surveys, and report preparation

Job Responsibility

Serve as the primary administrative contact for the CRNA Program, supporting the Program Director, Assistant Program Director, faculty, and students
Manage day-to-day office operations, including scheduling meetings, maintaining calendars, processing reimbursements, ordering supplies, travel arrangements, and correspondence
Coordinate logistics for key program events such as orientation, advising sessions, simulation activities, clinical onboarding sessions, and capstone project presentations
Maintain accurate and confidential student and faculty records in compliance with FERPA, COA Standards, and institutional policies
Assist with purchasing, contracts, financial tracking, and budget processes in collaboration with the Education Finance team
Maintain CRNA-specific sections of student, faculty, and clinical handbooks
Oversees all clinical education data systems, including SONDB, CORE, and ACEMAPP, ensuring the accuracy and integrity of student, preceptor, and clinical site information
Manages the ACEMAPP clinical placement process
Directs student clinical compliance operations
Coordinates administrative aspects of clinical education

Fulltime

Executive Assistant to CEO

This role is key to keeping the Chief Executive Officer focused on priority exec...

Location

United States , New York

Salary:

139000.00 - 173500.00 USD / Year

BlackLine

Expiration Date

Until further notice

Requirements

6+ years of experience as an executive assistant or equivalent role supporting senior executives (public company experience preferred)
Bachelor's degree or equivalent experience
Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint
Proficiency in expense reporting systems, preferably Concur
Absolute dependency – errors are rare, deadlines are sacred
Project calm, confidence, and stability
Exceptional communication skills
Proven success in managing schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment
Ability to understand the big picture and be proactive to prevent problems/conflicts
Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner

Job Responsibility

Anticipate needs before they are spoken
Exercise impeccable judgment on what should reach the CEO and what should be filtered out
Read the room well – knows what matters to the CEO at that point in time
Understand the company’s business model, financials, competitive landscape, and CEO’s priorities
Represent the CEO with warmth, authority, and professionalism
Manage the CEO’s calendar
Arrange travel (domestic and international)
Handle surprise without panic – always have a plan B
Manage expenses
Prepare and organize meetings

What we offer

short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans

Fulltime

Office & Program Coordinator

This temp-to-hire opportunity is ideal for someone who enjoys balancing administ...

Location

United States , Albany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma
Minimum of 2 years of experience in office management, administration, or program support
Strong organizational skills with the ability to prioritize and work independently
Proficiency in Microsoft Office Suite and cloud-based tools
Excellent interpersonal, customer service, and communication skills

Job Responsibility

Managing front desk operations, including greeting visitors, answering phones, and responding to inquiries
Maintaining and updating organizational records, calendars, mailing lists, and filing systems (digital and paper)
Coordinating schedules for meetings, trainings, and internal activities
Ordering, tracking, and maintaining office supply inventory
Ensuring office equipment functionality and coordinating with IT/technical support as needed
Providing logistical and administrative support for programs, outreach initiatives, and events
Assisting with preparation and distribution of outreach materials such as flyers, newsletters, and mailings
Supporting HIV/HCV testing initiatives and Project Sano, including materials coordination and basic intake support
Collecting, organizing, and submitting program documentation, data, and monthly reports in coordination with staff
Supervising the Maintenance Manager and coordinating repairs, maintenance, and facility improvements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Executive Assistant to CEO

We are looking for a passionate, motivated, high-performing team member to join ...

Location

United States , Phoenix

Salary:

Not provided

Zion & Zion

Expiration Date

Until further notice

Requirements

3+ years of executive assistant experience
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Excellent verbal and written communication skills
Strong critical thinking, problem-solving, and decision-making skills
Proactive and self-directed
Proficient in various software programs including
Excel, Word, PowerPoint, Google Sheets, Google Docs
Flexible team player willing to do what it takes to get the job done
adaptable and enjoys a challenge
Discretion and confidentiality

Job Responsibility

Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
Monitoring CEO’s email to ensure no items requiring follow-up are missed
Support COO and other senior leaders as needed
Managing Leadership Team meeting schedules and notes
Organizing company meetings, including scheduling, sending reminders, organizing catering, and light set up and teardown responsibilities
Managing our recruiting candidate tracking software system
Managing our company Learning Management System
Overseeing company OKR (objective and key result) process
Assisting with office management
Onboarding new employees in conjunction with COO and team leaders

Information System Security Manager Level 3

Provide management support for a program, organization, system, or enclave's Inf...

Location

United States , Annapolis Junction

Salary:

Not provided

Columbia Technology Partners

Expiration Date

Until further notice

Requirements

U.S. Citizenship is required for all applicants
All applicants and employees are subject to random drug testing in accordance with Executive Order 12564
Employment is contingent upon successful completion of a security background investigation and polygraph
DOD 8570 compliance with IAM III is required
This position requires an active Security Clearance with appropriate Polygraph
Twelve (12) years of work-related experience in the field of security authorization is required
Experience in the following areas is required: knowledge of current security tools, hardware/software security implementation
communication protocols
or encryption tools and techniques
Familiarity with commercial security products, security authorization techniques, security incident management, and PKI and authorization services

Job Responsibility

Provide management support for a program, organization, system, or enclave's Information Assurance program
Provide management support for proposing, coordinating, implementing, and enforcing Information System Security policies, standards, and methodologies
Manage operational security posture for an Information System or program to ensure Information System Security policies, standards, and procedures are established and followed
Provide management of security aspects of the Information System and perform day-to-day security operations of the system
Assist ISSEs and ISSOs with evaluating security solutions to ensure they meet security requirements for processing classified information
Manage the performance of vulnerability/risk assessment analysis to support security authorization
Provide management support to configuration management (CM) for information system security software, hardware, and firmware
Manage changes to systems and assess the security impact of those changes
Manage the process and preparation of documentation reviews to include System Security Plans (SSPs), Risk Assessment Reports, Certification and Accreditation (C&A) packages, and System Requirements Traceability Matrices (SRTMs)
Support security authorization activities in compliance with NSA/CSS Risk Management Framework (RMF) process and DoD Information Assurance Certification and Accreditation Process (DIACAP)

What we offer

Medical: CTP offers 3 superior plans, bringing our employees both in-network and out-of-network options
Vision + Dental: Both free to you + paid in full by CTP
Retirement: 401k - 6% company contribution
PTO + Leave: A work life balance is extremely important to our team here at CTP, which is why our paid time off plans are so lucrative. Offering customizable leave plans to meet your needs is just one of our many perks! Jury Duty, Bereavement + Military Leave provided
Career Growth: Up to $10,000 provided for approved career-related learning, training, education, and/or tuition
Life and AD&D Insurance/Short-Term & Long-Term Disability: More peace of mind, at zero cost to you
Profit Sharing Bonus: End of year cash gets added to your bottom-line
Referral Bonus Program: Our tiered program provides an incentive with each stage of the hiring process your referral passes. Our bonuses range from $7,000-$20,000, if your referral joins the team

Fulltime

Assistant Property Manager

The Assistant Property Manager is responsible to assist the Property Management ...

Location

United States , Seattle

Salary:

Not provided

Urban Renaissance Group

Expiration Date

Until further notice

Requirements

2+ years administrative experience
Proficient in MS Word and Excel
Associates degree in business management (preferred) or equivalent body of knowledge or experience
Commercial Real Estate experience preferred but not required
Excellent organizational and communication skills
Effective business writing skills
Strong Accounting and Finance skills
Customer service oriented

Job Responsibility

Assist the Property Management Team in the day to day operations of an assigned portfolio of properties
Administration of the lease document, ensuring that all lease conditions are met
Assist in the maintenance of accurate rent rolls and stacking plans
Support the Property Operations Team in meeting the operations needs that serve the building tenants
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building
Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner
Assist in coordination of special events or operational events at the building
Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property
Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease
Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant

What we offer

Comprehensive medical, dental and vision benefits
Prescription program
Generous paid time off
Maternity/Paternity programs
Employee assistance program
Team events
Cafe room for coffee and collaboration
Management 1:1s, open forums
Workshops and training
Personal learning and development

Department Program Specialist II

The Center for Extended Reality (CXR) explores frontier technologies like virtua...

Location

United States of America , Rochester

Salary:

51810.00 - 72534.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree required
2 years of relevant experience required
Strong project management skills, with the ability to manage multiple tasks simultaneously required
Proven experience in budget management and financial reporting required
Excellent communication and interpersonal skills required
Proficiency with data analysis tools and software, as well as Microsoft Office Suite required
Familiar with AI and able to utilize AI tools and create agents to increase productivity of center objectives

Job Responsibility

Administration and coordination of multiple programs within the newly created transdisciplinary center
Maintain and implement policies of the program and support communication of outcomes of the Center to stakeholders
Plan meetings to ensure goals of the Center are discussed and reached
Collect and report on feedback on the success and/or failure of certain projects and activities
Provide consultative services including training and education as needed
Assists with the creation and communication of marketing and communication materials
May support program budgeting
Center Administration: develops, ensuring alignment with departmental goals and strategic priorities
Manages day-to-day execution of center program plans acting as project coordinator for department specific projects or initiatives
Facilitates meetings and provides updates on program/project/initiative performance

Fulltime

Administrative Assistant – Day Program

Aspire of WNY

Location:
United States , Cheektowaga

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 13, 2026

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