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Randstad Logo Randstad · Office Administration

Administrative Assistant – Commercial Real Estate

Canada, Anjou Employment contract 55000.00 - 70000.00 CAD / Year · Job Posted May 26, 2026

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Job Description

Our client, a major leader in the industrial, commercial, residential, and hospitality real estate sectors, is seeking an Administrative Assistant to join their team located in the Montréal Est - à Anjou area. As an Administrative Assistant, you will provide essential support to management and serve as a key liaison for internal and external communications in a dynamic real estate environment.

Job Responsibility

  • Management Support: Follow up on the director's projects, including calendar management, budget preparation, and strategic planning initiatives.
  • Property Management: Navigate property management systems (Yardi, PayScan, VCard) to maintain tenant information and lease documentation.
  • Compliance: Coordinate the renewal of tenants' insurance certificates and update systems to ensure compliance.
  • Agreement Tracking: Monitor the status of lease agreements and coordinate with tenants and their corporate headquarters to validate information.
  • Document Management: Manage virtual and physical document systems, including filing, archiving, IT folder structures, and maintaining organized systems.
  • Bilingual Communications: Prepare, translate, draft, and proofread business documents (letters, notices, memos) in both French and English for various stakeholders.
  • General Support: Greet visitors at the administration office and handle daily tasks (mail services, packages, supply and stationery orders).

Requirements

  • Real Estate Systems: Hands-on experience with property management systems (Yardi, PayScan, VCard).
  • Industry Knowledge: Knowledge of commercial real estate operations and lease administration.
  • Experience: Minimum of 3 to 5 years of experience in administrative support or property management administration.
  • Bilingualism (Mandatory): Excellent command of both French and English, both spoken and written, with strong drafting skills.
  • IT Tools: Proficiency in MS Office Suite (Word, Excel) and Office 365.
  • Skills: Demonstrated ability to work under pressure, meet tight deadlines, and multitask effectively with rigor, thoroughness, and strong organizational skills.

What we offer

  • 3 weeks of vacation
  • comprehensive benefits package (insurance, telemedicine, RRSP contributions)
  • on-site parking
  • bonus
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