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Massachusetts Municipal Association Logo Massachusetts Municipal Association · Office Administration

Administrative Assistant – Building and Conservation

United States, Wilbraham 23.39 - 29.98 USD / Hour · Job Posted March 13, 2026
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Job Description

EXAMPLES OF DUTIES: Provides administrative support to the Building Department and Conservation Commission, including managing permits, inspection schedules, records, and fees. Assists residents with applications and regulatory inquiries. Prepares notices, agendas, and meeting materials; attends bi-weekly Conservation Commission meetings and takes minutes. Coordinates site walks and communication with DPW, contractors, and state agencies. Performs general office duties and provides backup support to Planning and ZBA.

Job Responsibility

  • Provides administrative support to the Building Department and Conservation Commission
  • Managing permits, inspection schedules, records, and fees
  • Assists residents with applications and regulatory inquiries
  • Prepares notices, agendas, and meeting materials
  • Attends bi-weekly Conservation Commission meetings and takes minutes
  • Coordinates site walks and communication with DPW, contractors, and state agencies
  • Performs general office duties
  • Provides backup support to Planning and ZBA

Requirements

  • Associate degree in business, administrative, paralegal or related field preferred
  • Two years of relevant administrative experience or equivalent combination of education and experience required
  • Experience with Conservation Commission processes, wetlands regulations, or municipal permitting strongly preferred
  • Must have strong communication, customer service, organizational, and computer skills
  • Ability to understand and apply local and state regulations

What we offer

  • union position
  • full benefits
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