Administrative And Volunteer Coordinator Job at Robert Half (Solana Beach)

Administrative Coordinator / Volunteer Coordinator

A mission-driven nonprofit organization in Solana Beach is seeking an Administra...

Location

United States , Solana Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, volunteer coordination, or nonprofit support experience preferred
Strong communication and interpersonal skills
Ability to work effectively with volunteers, staff, and community partners
Excellent organizational and multitasking abilities
Strong Microsoft Office and database management skills
Experience with nonprofit operations or community programs preferred
Positive attitude with a collaborative and mission-driven mindset

Job Responsibility

Coordinate volunteer schedules, onboarding, and communication efforts
Support day-to-day administrative operations and office organization
Assist with community outreach events and volunteer engagement initiatives
Maintain volunteer records, documentation, and scheduling databases
Answer incoming calls, emails, and community inquiries professionally
Assist with reporting, donor communications, and administrative projects
Coordinate meetings, calendars, and internal event logistics
Support leadership with special projects and organizational initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Community Relations & Administrative Coordinator

A mission-driven nonprofit organization is seeking a Community Relations & Admin...

Location

United States , Solana Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of nonprofit, administrative, customer service, or community relations experience
Experience coordinating events or volunteers preferred
Strong Microsoft Office and database management skills
Excellent interpersonal and communication abilities

Job Responsibility

Coordinate volunteer recruitment, onboarding, and scheduling
Support donor communications and stewardship efforts
Assist with fundraising events and community outreach programs
Maintain volunteer and donor databases
Coordinate event logistics and participant communications
Prepare reports, correspondence, and presentations
Maintain organizational records and documentation
Manage calendars, meetings, and office communications
Support leadership with special projects and strategic initiatives
Assist with grant documentation and reporting activities

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Administrative Coordinator

We are looking for a personable and highly organized Administrative Coordinator ...

Location

United States , Ellicott City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated success working respectfully with people from a wide range of cultural, language, educational, and socioeconomic backgrounds
Strong customer service skills with a friendly, approachable manner in a multicultural setting
Excellent organizational ability and close attention to detail in administrative work
Proven accuracy in recordkeeping, filing, and data entry tasks
Confidence using spreadsheets, databases, and new technology tools with minimal ramp-up time
Solid numerical aptitude and comfort handling attendance figures, assessment data, and other number-based information
Ability to protect confidential information and use sound judgment when handling sensitive records
Prior experience supporting adult learners, English language learners, immigrant communities, or similarly diverse populations is preferred
bilingual ability is a plus

Job Responsibility

Welcome students, volunteers, and instructional staff with professionalism and warmth, helping each person feel at ease upon arrival
Support the intake process for new learners by distributing enrollment materials and following up about assessments, orientations, and related next steps
Respond to office questions and direct individuals to the appropriate team members when additional assistance is needed
Maintain organized student records and program documents, ensuring files are complete, accessible, and up to date
Enter attendance, assessment, and other program data with a high level of accuracy and consistency
Review paper and digital records on a regular basis to confirm information matches across program documentation and databases
Keep instructional supplies, learning materials, and resource areas orderly so staff and learners can easily access what they need
Provide broad administrative support to the Project Literacy team, including assistance with scheduling, document handling, and day-to-day coordination
Adapt to changing office activity levels, including busier enrollment periods, and take on additional duties as program needs evolve

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Trading Volunteer Coordinator

We are seeking a motivated and organised individual to join us as a Trading Volu...

Location

United Kingdom , Welwyn Garden City

Salary:

14000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Excellent communicator with strong organisational skills
Ability to prioritise workload effectively
Strong administrative skills
Full driving licence and access to a car
Experience in volunteer coordination, retail, administration, or people support would be advantageous

Job Responsibility

Lead volunteer recruitment and retention
Organise volunteer recruitment events and taster sessions
Support and nurture volunteers throughout their journey
Work closely with Shop Managers to maintain volunteer rotas and training compliance
Coordinate volunteer onboarding, mentoring, and administrative support
Maintain accurate volunteer records and databases
Promote volunteer recognition and engagement initiatives
Respond to volunteer queries and provide ongoing support
Support operational needs across stores and departments where required

What we offer

27 days holiday plus bank holidays (pro rata)
Pension and life assurance schemes
Employee Assistance Programme for health and wellbeing support
Cycle to work scheme
Health Service Discounts
Refer a friend bonus

Fulltime

Hospice Volunteer Coordinator

The Hospice Volunteer Coordinator is responsible for the recruitment, training, ...

Location

United States , Montgomery

Salary:

18.00 - 25.00 USD / Hour

Aveanna Healthcare

Expiration Date

Until further notice

Requirements

Baccalaureate or Masters Degree in Counseling, Social Work, Education, or related field
Two years experience in the area of volunteerism, death and dying, bereavement or related area
Prefer previous exposure to hospice services
Excellent time management skills, and communication skills
Valid CPR

Job Responsibility

Recruits and screens applicants for volunteer services in the area of patient support/respite service, bereavement support, or administrative support
Oversees and provides comprehensive volunteer training
Assesses patient/family/caregiver for volunteer needs and makes appropriate assignment of volunteers
Makes initial joint visit with volunteer to introduce volunteer services to the patient/family/caregiver, completes the Volunteer Activity Plan
Collaborates with the interdisciplinary team in the implementing, review, and revision of the patient's/family's plan of care and assists in the determination of volunteer needs
Supervises all aspects of the volunteer program
scheduling, monitoring appropriateness of patient care assignments, and completing probationary and annual performance evaluations
Monitors and updates volunteer personnel files as needed
Oversees completion of monthly reports required for: review of program status, verification of volunteer hours, and percentage of volunteer utilization vs. direct labor hours
Coordinates or provides continuing education for volunteers

What we offer

Innovative technology to make your life easier
Our care team work together to meet the needs of each patient
Nationwide career opportunities where our leaders encourage advancements
Our care teams enjoy the flexibility of getting to build rapport with patients to produce the best outcomes
401(k) with match
Health, Dental and Vision Benefits for employees at 30+ hours
Tuition Discounts and Reimbursement
PTO, Sick Time, and Paid Holidays
Thorough training
Flexible schedules

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator with relevant experience to sup...

Location

United States , Fayetteville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support, reception, or office coordination roles
Strong ability to manage multiple priorities, stay organized, and follow through on tasks with minimal supervision
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and email communication tools
Clear verbal and written communication skills paired with a detail-oriented and service-oriented approach
Comfort working in an on-site, community-facing environment with frequent interaction across different groups
Reliable attendance, punctuality, and sound judgment when handling sensitive or confidential information

Job Responsibility

Welcome visitors, answer incoming calls, and guide questions or requests to the appropriate team members for timely resolution
Organize schedules by managing calendars, arranging appointments, and coordinating meetings to keep daily operations running smoothly
Maintain an orderly front office by ensuring shared spaces remain well organized, clean, and ready for staff and guests
Complete core administrative work such as copying, scanning, printing, filing, and accurate data entry across physical and digital records
Create and format routine documents, correspondence, and presentation materials using Microsoft Office applications
Track inventory of office materials and replenish supplies as needed to support uninterrupted workflow
Assist with logistics for small meetings, internal gatherings, and community-facing activities, including room setup and coordination
Preserve confidentiality while supporting staff, volunteers, and visitors with dependable day-to-day administrative service

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Volunteer Coordinator

Are you passionate about building meaningful relationships, using creativity to ...

Location

United Kingdom , Loughborough

Salary:

25465.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Build connections with a diverse range of people through exceptional interpersonal skills and empathy
Approach tasks with positivity and enthusiasm, inspiring others to get involved
Confidently use databases and Microsoft Office packages, with strong administrative skills and a good understanding of GDPR processes

Job Responsibility

Recruitment, Selection, and Induction: Be the first point of contact for volunteering enquiries and applications, ensuring a seamless onboarding process
Volunteer Support and Supervision: Act as the central point of contact for volunteers at Rainbows, offering guidance and support throughout their volunteering journey
Team Collaboration: Provide staff with proactive support and best practices for volunteer management, engagement, and stewardship
Operational Duties: Maintain accurate volunteer records, ensuring GDPR compliance, and provide KPI data as needed

What we offer

Free onsite parking at the Hospice
Eligibility to join blue light card discount scheme and Company Shop
Simply Health Cashback plan
Life Assurance
27 days holiday plus bank holidays
Contributory pension scheme or Salary Sacrifice Pension Scheme
Affordable meals at the Hospice
Free Tea, Coffee and Fruit whilst at the Hospice
Free access to Health Assured employee assistance programme
Wellbeing support and access to Mental Health First Aiders

Fulltime

Administrative Coordinator

The American Board of Medical Specialties (ABMS) is seeking a full-time Administ...

Location

United States , Chicago

Salary:

31.75 - 35.00 USD / Hour

ABMS

Expiration Date

Until further notice

Requirements

Two years' experience providing administrative experience to a small/mid-sized department (required)
Experience in the not-for-profit sector (membership, healthcare, or association setting)
Experience drafting meeting minutes
Advanced level of proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams), and Adobe Acrobat (required)
Experience managing and scheduling complex calendars (required)
Bachelor's Degree (preferred)

Job Responsibility

Provide day-to-day administrative support to the Senior Vice President (SVP) of Governance and Board Relations, including coordinating and maintaining up-to-date calendars and schedules, providing key meeting and presentation reminders, making travel arrangements, and processing expense reports
Serve as a liaison and schedule meetings between the SVP, Executive Leadership Team, and employees as well as Member Board Executives and other external stakeholders
Assist with a wide variety of administrative operations including responding to telephone and email inquiries and scheduling meetings
Prepare the first draft of meeting minutes for Governance-related committees and groups
Ensure completion of the Conflicts and Dualities of Interest Forms for Board and committee volunteers, Member Board Executives, and staff annually
Format correspondence, reports, presentations, and other documents according to ABMS Style Guide
Assist with basic record keeping and reporting, such as contact list updates and digitizing older departmental records
Assist with adding meeting logistics into BoardEffect, an online meeting materials management system
Support special projects and additional administrative tasks, as assigned

What we offer

Three Blue Cross Blue Shield medical plan options
Flexible Medical and Dependent Care Spending Accounts
Heath Savings Accounts
dental and vision plans
a retirement plan with a three percent 'safe harbor' employer contribution
a discretionary annual bonus
generous paid vacation and leave programs

Fulltime

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Administrative And Volunteer Coordinator

Job Description

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