Administrative and Logistics Assistant Job at Astrion (San Diego)

Logistics Administration Assistant

Our client, a leading organisation in the manufacturing industry, is looking for...

Location

United Kingdom , Twickenham

Salary:

25000.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

IT Literate: Proficient with software tools and applications
Highly Numerate: Comfortable with reporting and analysis
Excellent Communicator: Skilled in both written and verbal communication for internal and external interactions
Organisational Pro: Strong diary management and planning abilities

Job Responsibility

Collaborating with shipping lines, forwarding agents, and transport companies
Supporting inventory accounting and maintaining optimal inventory levels
Engaging with warehouses and addressing logistics and service issues alongside clients
Additional duties as assigned, contributing to a varied role

What we offer

Death in service
income protection
opportunities for career growth
Statutory holidays plus 20 earned holidays annually

Fulltime

Administration Assistant

Are you highly organised, detail-oriented, and looking for a role where no two d...

Location

United Kingdom , Braintree

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong administrative experience in a busy office or operations environment
Excellent attention to detail and confidence working with systems like Sage 200 and Excel
A proactive, can-do attitude with the ability to manage multiple tasks efficiently
Comfortable with manual handling and hands-on operational tasks
Strong communication skills and a team-focused mindset

Job Responsibility

Handling sales orders, invoices, dispatch notes, and partial payment documentation
Processing purchase orders, including credit card, proforma, and call-off orders
Managing Excel-based order and enquiry logs to ensure accurate tracking
Handling inbound calls professionally-screening, transferring, and ensuring prompt responses
Updating and maintaining contact records in the CRM, including exhibition leads
Organising couriers and managing all aspects of shipment logistics
Recording Goods Received Notes (GRNs) in Sage 200 and maintaining an Excel GRN log
Processing customer credit card payments and credit reference checks
Preparing goods for shipment, including packaging and manual handling
Maintaining stationery stock and supporting stock take activities

Fulltime

Merchandising Administration Assistant

Looking for an exciting opportunity in the fashion industry? Do you have experie...

Location

United Kingdom , London

Salary:

13.00 - 14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong analytical skills and exceptional numeric ability
Advanced Excel knowledge
Experience working effectively in a diverse team, building relationships with internal and external stakeholders
Attention to detail and organisational skills of the highest calibre
Initiative and a proactive approach to work
Excellent multitasking abilities and a strong work ethic
Outstanding communication skills

Job Responsibility

Generate accurate delivery forecasts to support the wider business and plan resources effectively
Produce weekly delivery summaries and provide feedback to the department
Prioritise deliveries and workload in alignment with department and business strategy
Ensure smooth product flow during the shipping window by coordinating early stock deliveries
Collaborate with Trade and Transport to understand shipping terms and customs requirements, facilitating compliance
Resolve warehouse delivery queries promptly
Monitor weekly returns analysis report and take action to minimise returns
Negotiate discounts, cancellations, SOR's, and RTV's for late deliveries
Manage product visibility on the website, assigning badges like 'Back in Stock' and 'More Coming Soon'
Prepare and present weekly reports highlighting key findings for the department's performance

Fulltime

Administrative Assistant - Construction Services

The Administrative Assistant position is an on-site support position in the cons...

Location

United States , Mechanicsburg

Salary:

Not provided

Erdman Anthony

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
3-5 years of previous administrative experience required
Highway/Bridge construction industry experience a plus
Ability to multitask efficiently
Strong basic math skills
Good verbal and written communication skills
Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook)
Detail oriented
Strong analytical skills
Experience with internal and external clients

Job Responsibility

Monitor and order construction inspection personal protective equipment such as field safety vests, hard hats, safety glasses, harnesses, strobe lights for cars
Solicit quotes from vendors for personal protective equipment
Track orders and verify orders when received
Submit requisitions to accounting for all purchases
Shipping personal protective equipment to field employees
Quality check company invoices
Review and reconcile field staff mileage logs and Project Site Activity (PSA) reports
Data entry using the client’s ECMS system such as building agreements, work orders, supplements and amendments, construction employee resumes, pay rates
Track field employee certifications
Prepare and update construction budget spreadsheets using Excel

Fulltime

Administrative Assistant

This role involves a variety of responsibilities including the management of cli...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Commercial Litigation procedures and protocols
Superior Proofreading skills with high attention to detail
Practical experience in Court Filing and legal document handling
Ability to Coordinate Meetings effectively, including scheduling and communication tasks
Extensive knowledge and experience in providing Administrative Assistance in a detail oriented setting

Job Responsibility

Engage in the management and organization of client files, including opening and closing of files as needed
Oversee the accurate and timely preparation and proofreading of routine documents
Handle court filings and ensure all relevant parties receive the necessary documents
Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines
Communicate effectively with clients and other external parties as part of the job function
Undertake additional administrative tasks as required to support the team and maintain efficient operations

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

We are searching for a detail-oriented and proactive Administrative Assistant to...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office coordinator experience (industry experience in energy, engineering, or utilities preferred)
High school diploma required
associate's or bachelor's degree preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and familiarity with energy-specific platforms (SAP, Oracle, etc.) is a plus
Exceptional written and verbal communication skills
Strong organizational skills with high attention to detail
The ability to multitask and prioritize multiple deadlines in a fast-paced environment
Experience in handling confidential and sensitive information

Job Responsibility

Manage and maintain calendars, schedules, and appointments for department leaders and team members
Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials
Prepare and review correspondence, reports, presentations, and other documents
File and organize critical documents such as compliance reports, contracts, permits, and safety certifications
Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality
Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested
Act as the main point of contact for internal and external communications
Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy)
Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional
Assist in onboarding new employees and provide administrative support for training programs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Administrative Assistant

Join a Cutting-Edge Organisation as a Senior Administrative Assistant! Are you a...

Location

United Kingdom , Edinburgh

Salary:

14.35 - 15.38 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Solid administrative background with office experience
Strong skills in creating presentations and drafting clear, concise documents
Excellent note-taking and action tracking during meetings
Exceptional proofreading and attention to detail
Organisational skills, with experience arranging meetings and managing logistics
A true team player with a proactive, hardworking attitude
Top-notch communication and organisational abilities
Flexibility and punctuality, with a keen eye for accuracy
Proficient in MS Word, Excel, PowerPoint, and other office software

Job Responsibility

Provide comprehensive administrative support to the Operations team, ensuring everything runs smoothly
Craft high-quality presentations and documentation
Capture notes and actionable items during meetings
Maintain strong communication with both internal and external stakeholders
Monitor procedures, update trackers, and assist in audits to ensure quality control
Manage team schedules and arrange meetings efficiently

What we offer

Weekly pay
28 days paid annual leave (Based on a weekly accrual)
You are employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
Access to discount vouchers with many high street brands
Eye care vouchers and money towards glasses should you require them for VDU purposes
We can search for permanent work whilst you're in assignments and offer expert interview support and advice
Pension scheme option (with employer contributions)
Statutory Sick Pay in the unfortunate event you find yourself under the weather
Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress and legal issues

Fulltime

Sr. Administrative Assistant

We are looking for a skilled Sr. Administrative Assistant to join our team in Li...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably within the financial services industry
Proficiency in tools such as Cisco Webex, Concur, and ADP
Strong organizational skills, including calendar management and budget oversight
Familiarity with CRM systems and data management processes
Ability to manage marketing-related workflows, including banner ads
Excellent communication skills, both verbal and written
Capability to coordinate virtual meetings and events effectively
Detail-oriented approach to handling administrative responsibilities

Job Responsibility

Coordinate and manage calendars, including scheduling meetings and conference calls
Organize virtual meetings and events using tools such as Cisco Webex
Handle administrative tasks related to budgeting and expense tracking through platforms like Concur
Assist with CRM data management to ensure accurate and up-to-date information
Support marketing efforts by managing banner ads and related administrative workflows
Monitor and streamline communication processes to enhance team collaboration
Provide logistical support for team members during conference calls and virtual events
Manage payroll and other financial services tasks using systems such as ADP
Ensure timely and accurate completion of administrative tasks, adhering to deadlines and organizational standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative and Logistics Assistant

Astrion

Location:
United States , San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 26, 2026

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