Administrative and Logistics Assistant Job at Astrion (San Diego)

Stores and Logistics Assistant

At Bombardier, we design, build and maintain the world’s peak-performing aircraf...

Location

United Kingdom , Westerham

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

Strong attention to detail and organizational skills
Prior experience in inventory management or logistics is an asset but not essential
Effective communication and teamwork abilities
Comfortable working in a dynamic, fast-paced environment
Proficiency in Microsoft Office (Word, Excel, Outlook)
Interest or background in aviation is a plus
Physically able to lift and move parts and work in a warehouse setting

Job Responsibility

Log and process inbound and outbound aircraft parts and materials at the off-site location
Receive, inspect, and document incoming shipments in accordance with Bombardier’s standards and aviation regulations
Ensure accurate labelling and traceability of parts and supplies
Maintain up-to-date inventory records using Bombardier’s inventory management systems
Coordinate the dispatch of parts to and from the main Service Centre at Biggin Hill
Organize and store items safely and efficiently, adhering to warehouse and aviation safety protocols
Support inventory audits and stock checks to ensure data accuracy
Assist with preparing parts for scheduled maintenance and unscheduled repairs
Liaise with procurement, logistics, and maintenance teams to ensure timely availability of required components
Perform administrative tasks including data entry and documentation

Fulltime

Executive Assistant / Administrative Assistant

Robert Half is looking for an Executive Assistant / Administrative Assistant to ...

Location

United States , Lexington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in executive support, administrative coordination, or office management in a detail-oriented environment
Strong calendar management skills with the ability to handle changing priorities and multiple schedules
Background in arranging travel and supporting executive meetings with strong attention to detail
Comfort working with financial administrative tasks, including deposits, invoices, and check processing
Proficiency with standard office software and ability to manage records, correspondence, and reports accurately
Strong written and verbal communication skills with a detail-oriented and service-oriented approach
Ability to maintain confidentiality, stay organized, and manage multiple responsibilities effectively

Job Responsibility

Manage calendars, schedule appointments, and coordinate meetings to ensure leadership priorities are organized and well supported
Arrange travel plans, prepare itineraries, and handle related logistics for executives and other approved staff as needed
Process financial transactions such as check, cash, and online deposits with accuracy and timely documentation
Review invoices, prepare checks for payment, and assist with routine financial recordkeeping and correspondence
Support online giving administration, event payment tracking, and preparation of assessment-related letters or notices
Maintain office files, draft correspondence, and respond to administrative requests in a timely and thorough manner
Assist with meeting preparation by organizing materials, confirming details, and helping leadership stay informed of upcoming commitments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Senior Administrative Assistant / Executive Assistant

We are seeking a seasoned Senior Administrative Assistant / Executive Assistant ...

Location

United States , San Diego, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Senior living/care experience is REQUIRED
5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role
Experience supporting senior executives in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities
Comfortable working independently with minimal supervision
Professional, business-direct communication style
High level of discretion and confidentiality

Job Responsibility

Provide day-to-day administrative support to executive leadership
Manage executive calendars, meetings, and scheduling
Coordinate domestic travel for executives (monthly travel for COO
quarterly/biannual events)
Assist executives with tasks related to home office operations
Handle confidential and sensitive information with discretion
Serve as the primary administrative point of contact for a corporate office of ~20 employees
Order and manage office and kitchen supplies
oversee regular inventory
Support office logistics, reservations, and special events

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Programme Assistant for Tech and Innovation and Policy

We are looking for proactive, enthusiastic and organised individual to support t...

Location

United Kingdom , London

Salary:

27000.00 - 31000.00 GBP / Year

techUK

Expiration Date

Until further notice

Requirements

Proven track record of working in a high-pressure, fast-paced environment with the ability to streamline your workflows
Strong organisational and time management skills, with the ability to meet deadlines
Highly competent with MS Office Suite and online conferencing platforms
Experience organising and supporting meetings and events, including logistics, invitations, and follow-up
Strong stakeholder engagement skills, with experience acting as a point of contact for internal and external audiences
Familiarity with CRM systems and maintaining accurate records/data
Experience supporting content development, such as newsletters, briefings, or presentations
Ability to liaise and collaborate with cross-functional teams (e.g. marketing, operations, front-of-house)

Job Responsibility

Coordinate and provide administrative support for working groups, forums, committees, and councils, including agenda development, meeting scheduling, invitations, room setup, registrations, and follow-up actions
Act as a primary point of contact for member and stakeholder enquiries, supporting engagement across programme activities
Deliver ad hoc administrative support to enable efficient day-to-day operations within the team, including providing ad hoc diary management support for programme leads as required
Provide ad hoc subject matter support, including research, briefings, stakeholder profiles, presentations, insights, newsletter content, and email communications
Support the planning, development, and delivery of events, ensuring smooth execution from concept through to completion
Manage event invitations, ensuring programme leads are included as co-organisers, and distribute joining instructions as required
Coordinate event logistics by liaising with front-of-house teams and supporting attendee management on the day
Maintain accurate event records within the CRM system by inputting and extracting data
Arrange travel logistics, including booking transport and accommodation for events, conferences, and member meetings
Coordinate monthly expenses using our Zetadocs system

What we offer

discretionary bonus
comprehensive benefits

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support daily business and min...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar clerical role
Ability to manage calendars, respond professionally to inquiries, and handle multiple priorities efficiently
Strong data entry skills with close attention to detail and accuracy in recordkeeping
Proficiency with Apple devices, including iMac, MacBook Pro, and MacBook Air
Working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Publisher or similar publishing software
Familiarity with social media content support and updating digital communication channels
Comfortable handling confidential financial and member information with discretion and professionalism

Job Responsibility

Enter weekly donation and deposit information with a high level of accuracy and maintain organized financial records
Process approved invoices and requisitions for budgeted expenses while supporting routine accounts-related activities
Order office, equipment, and educational materials and track inventory to help ensure supplies remain available
Maintain and update membership and contribution records, including changes to contact information and status updates
Provide day-to-day administrative support by answering inquiries, coordinating schedules, greeting visitors, and assisting with office correspondence
Arrange travel logistics such as flights and hotel reservations for staff, members, and visiting guests
Support communication efforts by helping manage announcements, bulletins, programs, social media updates, database content, and website-related information
Prepare contribution statements, required tax documentation, certificates, resolutions, mailing lists, and other reports as needed
Assist with incoming and outgoing mail, special events, ministry projects, and additional office duties assigned by leadership

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a bilingual Administrative Assistant to provide high-level su...

Location

United States , Detroit

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of administrative support experience in a detail-oriented office environment
Minimum of an Associate degree
Bilingual communication skills with the ability to interact clearly and effectively in more than one language
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Ability to compose business correspondence and manage email communications accurately
Strong organizational skills with experience coordinating calendars, meetings, and office activities

Job Responsibility

Oversee the Vice President’s calendar by arranging appointments, adjusting priorities, and keeping schedules accurate and up to date
Coordinate travel plans, meeting logistics, and event details to ensure smooth execution of departmental activities
Prepare conference spaces for meetings and assist with room setup, materials, and post-event cleanup as needed
Draft emails, letters, and other correspondence with care and attention to detail
Create, update, and maintain documents, spreadsheets, presentations, and records using standard office software
Handle data entry, copying, filing, and other administrative tasks that support efficient day-to-day operations
Communicate effectively in a bilingual capacity to assist a diverse campus community and internal stakeholders

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Sales Administrative Assistant

We are looking for an experienced Sales Assistant to support a busy onsite team ...

Location

United States , Burlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree is required
Prior experience in sales support, administrative assistance, or a similar office-based role
Ability to handle inbound calls confidently and communicate clearly and effectively
Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment
Proficiency with Microsoft Teams and standard administrative office functions
Detail-oriented demeanor and adherence to workplace standards

Job Responsibility

Manage incoming calls with care, direct inquiries appropriately, and create a positive first impression for clients and partners
Coordinate calendars and arrange meetings for team members, ensuring schedules are organized and appointments are confirmed accurately
Provide day-to-day administrative support, including document organization, filing, and general office assistance
Assist with arranging team lunches and other onsite logistical needs to help maintain an efficient work environment
Use Microsoft Teams and related office tools to support communication, scheduling, and internal coordination
Maintain a detail-oriented onsite presence at all times and represent the team with strong business etiquette in a fast-paced setting

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Front Desk Administrative Assistant

A well-established professional services organization located in Woburn, MA is s...

Location

United States , Woburn

Salary:

25.00 - 27.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in a front desk or administrative support role
Professional demeanor with strong interpersonal and communication skills
Highly organized with the ability to manage multiple responsibilities
Reliable and detail-oriented with a strong sense of accountability
Comfortable working in a small office environment

Job Responsibility

Greet and assist clients and visitors, ensuring a professional front desk presence
Manage conference room scheduling and meeting logistics
Provide general administrative support, including filing, copying, and document handling
Maintain office and kitchen areas, including stocking supplies
Order and track office supplies as needed
Coordinate outgoing packages, including daily FedEx drop-off
Provide administrative support to on-site professionals as needed

Fulltime

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Administrative and Logistics Assistant

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

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