Administrative and Financial Manager Job at Mota Engil

Executive Administrative Manager

We are offering an exciting opportunity for an Executive Administrative Manager ...

Location

United States , Scottsdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance, demonstrating a comprehensive understanding of office management procedures and departmental and legal policies
Proficiency in using QuickBooks Enterprise for financial management, including budgeting, forecasting, and reporting
Demonstrated ability to handle personal errands efficiently and discreetly, respecting the privacy and time constraints of executives
Excellent organizational and multitasking skills, capable of managing multiple priorities while maintaining high levels of productivity and attention to detail
Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organization
High level of discretion and confidentiality in handling sensitive information
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and comfortable learning new technological tools and platforms as necessary
Proactive problem-solving skills, with the ability to anticipate needs and potential issues before they arise
Ability to work independently, but also as a collaborative team player when necessary
Bachelor's degree in business administration, management, or a related field is preferred

Job Responsibility

Manage administrative tasks efficiently to ensure smooth operations within the organization
Use QuickBooks Enterprise for maintaining financial records and transactions
Organize, schedule, and oversee personal errands as required
Maintain confidentiality and exercise discretion when handling sensitive information
Act as a point of contact between the executives and internal or external colleagues
Create regular reports and update internal databases as necessary
Anticipate the needs of others in order to ensure seamless and positive experiences
Develop and maintain an efficient documentation and filing system for record purposes.

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Administrative Manager

About the Company: Our client is an alternative asset management firm specializi...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
4-6 years of related experience at a financial services firm
Experience with Concur
Strong organizational, written, and verbal communication skills

Job Responsibility

Manage and coordinate the administrative team
ensure timely responses to emails and task completion and ensuring all floors are fully stocked
Support the OM with maintenance and upkeep of the office space and ensuring the smooth operation
Schedule and manage vendor visits, address operational issues, and ensure resolutions are completed
Coordinate with building management to ensure issues are addressed
Review and accurately code firm expenses and employee out of pocket expense reports using Concur
Manage firm marketing materials with a designated vendor
Help support visiting senior executives
Assist with ad hoc projects and perform additional responsibilities as needed

Associate Manager, Corporate Accounting – Financial Systems Administration and Master Data Governance

SCJ is looking for an Accounting or IT professional with experience in system ad...

Location

United States , Racine

Salary:

Not provided

SC Johnson

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, Information Systems, or related business field
5+ years of experience in finance or accounting systems, OR information management/systems experience within accounting and/or finance functions
Qualified candidates must be currently authorized to work in the United States

Job Responsibility

Performs multiple tasks to deliver Worldwide Month/Year End close and the Company’s annual budget process (running packages, loading data, checking BPC/SAP/BW data, providing reports)
Supports BPC/SAP end users with loading data to BPC, analysis of BPC/SAP data related to users’ queries
Manages several maintenance tasks of BPC consolidation system, packages scheduling/running, master data updates, validating data
Partners with Finance and BPT to facilitate issue resolution and enhance system capabilities to drive business analytics
Manages master data updates in SAP in alignment with SCJ policies/procedures and BPC, including chart of accounts, cost centers and profit centers
Participates in or leads analytics, analysis, and system testing for projects like acquisitions integrations, SAP implementations, changes in SAP/BPC due to business projects

What we offer

bonuses
long-term incentives
matching 401(k) contributions
profit sharing based on company profitability, job level and years of service
subsidized health care plans
maternity/paternity/adoption leave
flexible work arrangements
vacation purchase options
recreation and fitness centers
childcare

Fulltime

Senior Project Administrative Manager

T5 Data Centers is seeking a highly organized and experienced Senior Constructio...

Location

United States , Atlanta

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
Strong knowledge of construction documentation, contract management, and financial processing
Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
Proficiency in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
High level of integrity and attention to detail in handling sensitive project and financial information
Strong interpersonal skills and ability to work collaboratively across departments and with external partners
Demonstrate effective relationship building within the project team and throughout the Company

Job Responsibility

Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards

Fulltime

Account Manager / Administrator

We are seeking a dedicated and professional Account Manager / Administrator to j...

Location

United Kingdom , Hornchurch

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent communication and organisational skills
Strong ability and desire to be constantly challenged
Exceptional relationship skills to support external colleagues and customers
Experience in managing existing business relationships
Confident with an exceptional telephone manner
Strong negotiation and persuasion skills
A good team player
Experience in financial services would be beneficial

Job Responsibility

Inputting proposals onto our in-house system
Building and maintaining relationships with suppliers
Communicating with funders and customers
Obtaining information to submit credit stories to our funders
Negotiating rates with suppliers and funders
Communicating credit decisions to suppliers and customers
Completing lease documentation where required
Chasing suppliers for signed documentation
Processing completed lease documentation
Answering telephones proactively

What we offer

25 days holiday + Bank Holidays
Christmas closure
Annual & quarterly bonuses
Company pension scheme
Parking on site
Team building social events

Fulltime

Financial Services Administrator

6-month maternity cover contract starting mid-January 2026. Supporting a Financi...

Location

United Kingdom , Colchester

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Must drive and have access to a vehicle due to the location of the business
Organised and proactive
Confident and detail-oriented professional

Job Responsibility

Managing Advisers' diary
Arranging review meetings with prospect & current clients
Producing annual client reports for meetings
Running Adviser's back-office system
Being the main point of contact for clients, both face to face and virtually on behalf of Adviser
Sending Letters of Authorities for clients to the relevant providers and collating required information on plans and policies
Ensuring smooth running of the office on behalf of the Adviser including stationery checks, managing incoming and outgoing post

What we offer

Potential for contract extension after 6-month period

Fulltime

Financial Manager

This role is within the industry of finance and will focus on maintaining and im...

Location

United States , The Woodlands

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Must hold a bachelor's degree in finance, business administration, or a related field
Advanced degrees like MBA or certifications such as CFA, CPA are preferred
Requires a minimum of 7 years of experience in financial management or related roles
Demonstrated proficiency in SAP and SAP S/4HANA is essential
Possess strong analytical skills to interpret and predict current and future financial performances
Must have the ability to develop and implement financial policies and procedures
Excellent leadership skills with the ability to manage and motivate a team
Strong communication skills to effectively interact with all levels of the organization
Proven track record of working with senior management to influence strategic decision making
Excellent problem-solving skills and the ability to make data-driven business decisions

Job Responsibility

Oversee the auditing of master data, ensuring processes are adhered to and users are trained on current procedures for submission
Develop, plan, and execute process improvements based on business requirements within the respective functional area
Serve as a subject matter expert liaison between business, shared services, IT, and respective BPOs to identify gaps and duplicated efforts
Manage and administer all functional area process improvements, maintaining a thorough understanding of detailed business and systems processes
Investigate and resolve technical issues raised by super users, troubleshooting and resolving issues related to SAP and other system issues
Manage function related tickets and requests, prioritizing tasks as needed
Facilitate review of standard systems and future programs to drive continuous improvement and increase efficiency
Responsible for ensuring any role requests are vetted for that job role, mitigating any segregation of duties conflicts prior to submitting for approval
Maintain up-to-date documentation for procurement procedures globally and coordinate all function-related process improvements with other regions
Utilize reporting tools to increase accuracy and throughput, assisting the team in leveraging provided tools

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Manager

We are looking for an Administrative Manager to take over our Client's administr...

Location

United States , St. Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven track record of on-boarding, training and motivating administrative employees
Excellent communication, time management, leadership and employee development skills
Documented computer skills
Prior management experience preferred

Job Responsibility

Recruit new administrative employees, then orient and train them for their specific job descriptions
Conduct semi-annual evaluations of administrative personnel and provide guidance about potential improvements in each employee’s performance
Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
Select employees for special projects and programs, then oversee their output
Achieve specific financial objectives by communicating with administrative personnel and making adjustments to workflow as necessary
Implement customer service standards and evaluate employees based on their ability to meet those standards
Provide technical and logistical support for all administrative personnel

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative and Financial Manager

Mota Engil

Location:

Category:
Finance

Contract Type:
Not provided

Salary:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 26, 2025

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