Administrative and Document Specialist Job at Baxter (Mountain Home)

Administrative and Document Specialist

At Baxter, we believe every person—regardless of who they are or where they are ...

Location

United States , Mountain Home

Salary:

44800.00 - 56000.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc
Polished written and verbal communication skills, capable of interacting with the senior leadership team
Experience interacting with a geographically dispersed team
A can-do mentality with demonstrated flexibility
Strong communication abilities to collaborate effectively with individuals at every level both inside and outside the organization
Strong organizational and project management skills
Ability to balance multiple requests simultaneously and prioritize effectively
Sensitivity to confidential matters.

Job Responsibility

Process changes, updates, and refinements to SOPs, Specs, PL cards, JIBs based on inputs from document SMEs in the TCU system
Notify document owners and distribution team to ensure procedures are successfully implemented
Handle screening calls, data entry for calendars (Outlook), expense management (Concur), correspondence, and other scheduled communications for assigned leaders
Prepare correspondence and other written materials as requested, including organizational announcements, reports, and edited presentations
Develop and maintain spreadsheets and presentations, including data collection to support the Mountain Home plant as requested by assigned leaders
Coordinate and support leadership team meetings and projects
Support site visits, including coordination, scheduling, and catering
Plan and assist with travel arrangements for the leadership team
Assist with Human Resource staffing activities, including coordinating interviews, onboarding, and transfer hires
Acquire supplies and manage finances/budget for plant and HR activities.

What we offer

Medical and dental coverage that start on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence
Paid parental leave

Fulltime

Administrative And Accounting Specialist

We are seeking a highly organized, dependable, and detail-oriented professional ...

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Post and code financial transactions in QuickBooks Online in alignment with the approved budget
Manage accounts payable and accounts receivable, including invoice processing and payment tracking
Issue and process checks and wire payments while maintaining accurate records
Run financial reports and help monitor budget-to-actual performance
Assist with compiling financial data for budgeting, audit support, and other reporting needs
Maintain organized digital and paper financial files
Create and update Excel spreadsheets for tracking, reporting, and analysis
Provide timely and accurate transaction documentation and support to external accounting partners as needed
Serve as the first point of contact for the office by answering phones, greeting visitors, and directing inquiries professionally
Help maintain a welcoming, organized, and professional office environment

Job Responsibility

Post and code financial transactions in QuickBooks Online in alignment with the approved budget
Manage accounts payable and accounts receivable, including invoice processing and payment tracking
Issue and process checks and wire payments while maintaining accurate records
Run financial reports and help monitor budget-to-actual performance
Assist with compiling financial data for budgeting, audit support, and other reporting needs
Maintain organized digital and paper financial files
Create and update Excel spreadsheets for tracking, reporting, and analysis
Provide timely and accurate transaction documentation and support to external accounting partners as needed
Serve as the first point of contact for the office by answering phones, greeting visitors, and directing inquiries professionally
Help maintain a welcoming, organized, and professional office environment

Parttime

SharePoint and Document Management Specialist

We are looking for a skilled SharePoint and Document Management Specialist to jo...

Location

United States , Brentwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven expertise in SharePoint Online and Microsoft Teams administration
Experience in cleaning up and restructuring poorly implemented SharePoint environments
Strong skills in designing digital filing systems with governance and permission structures
Familiarity with multi-location environments and role-based access control
Ability to convert paper-based workflows into scalable digital processes
Knowledge of Microsoft 365 admin tools, licensing, and troubleshooting
Excellent organizational skills and a knack for simplifying complex systems
Experience working with leadership and non-technical staff to identify and address document management needs

Job Responsibility

Assess and troubleshoot the current SharePoint environment, resolving access issues and improving permission structures
Reorganize SharePoint sites, libraries, and folders for better usability and scalability
Design and implement a structured digital filing system to replace physical paperwork and support future expansion
Develop retention policies, metadata structures, and access controls to ensure compliance and security
Plan and oversee the digitization and migration of paper-based files and documents stored in various systems
Provide training and support to staff on navigating and utilizing the newly developed document management systems
Collaborate with leadership and department heads to understand business needs and create tailored solutions
Document processes and establish best practices for long-term usage and minimal IT confusion
Ensure SharePoint becomes the central repository while integrating with tools like Salesforce, Connecteam, and Gusto
Recommend strategies for aligning multi-location document management under a unified structure

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

SharePoint and Document Management Specialist

We are looking for a skilled SharePoint and Document Management Specialist to jo...

Location

United States , Brentwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven expertise in SharePoint Online and Microsoft Teams administration
Experience in cleaning up and restructuring poorly implemented SharePoint environments
Strong skills in designing digital filing systems with governance and permission structures
Familiarity with multi-location environments and role-based access control
Ability to convert paper-based workflows into scalable digital processes
Knowledge of Microsoft 365 admin tools, licensing, and troubleshooting
Excellent organizational skills and a knack for simplifying complex systems
Experience working with leadership and non-technical staff to identify and address document management needs

Job Responsibility

Assess and troubleshoot the current SharePoint environment, resolving access issues and improving permission structures
Reorganize SharePoint sites, libraries, and folders for better usability and scalability
Design and implement a structured digital filing system to replace physical paperwork and support future expansion
Develop retention policies, metadata structures, and access controls to ensure compliance and security
Plan and oversee the digitization and migration of paper-based files and documents stored in various systems
Provide training and support to staff on navigating and utilizing the newly developed document management systems
Collaborate with leadership and department heads to understand business needs and create tailored solutions
Document processes and establish best practices for long-term usage and minimal IT confusion
Ensure SharePoint becomes the central repository while integrating with tools like Salesforce, Connecteam, and Gusto
Recommend strategies for aligning multi-location document management under a unified structure

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Document Scanning & Administrative Support Specialist

A leading transportation organization is seeking a reliable and detail-oriented ...

Location

United States , Pittsburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong attention to detail and organizational skills
Basic computer proficiency and comfort using scanners and electronic filing systems
Ability to follow written instructions and standardized procedures
Professional communication and interpersonal skills
Dependable, punctual, and self-motivated
Prior administrative, clerical, data entry, or document management experience preferred but not required
Experience handling document control tasks in an administrative, records, or project support environment
Ability to scan, organize, and compile large volumes of documents with strong attention to detail
Familiarity with standard office equipment and digital file management practices
Strong organizational skills with the ability to maintain accuracy across repetitive tasks

Job Responsibility

Organize and sort transportation and driver-related paperwork
Prepare documents for electronic imaging and scanning
Scan and upload documents accurately into the company's imaging system
Follow established procedures and project checklists to ensure consistency
Communicate professionally with terminal staff and provide assistance with document organization
Maintain confidentiality and accuracy when handling company records
Complete all assigned scanning tasks within project deadlines

What we offer

Paid virtual onboarding session
Business casual dress code
Mileage reimbursement for travel to and from work location
Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

New

Property Administrative Specialist

Our Property Administrative Specialists play an important role in a number of vi...

Location

United States , Half Moon Bay

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Ability to provide administrative support across departments (Guest Services, Engineering, Food & Beverage)
Prepare documents using word processing, spreadsheet, database, or presentation software
Serve as point of contact for clients and vendors
Act as liaison between Sales Office and clients throughout event process
Ability to create a safe workplace
Follow company policies and procedures
Uphold quality standards
Ensure professional uniform, personal appearance, and communications
Develop and maintain positive working relationships with other employees and departments
Support team to reach common goals

Job Responsibility

Ensure smooth operations throughout the entire hotel
Provide administrative support across departments
Serve as point of contact for clients and vendors
Act as liaison between Sales Office and clients throughout event process
Ensure Gold Standards of The Ritz-Carlton are delivered graciously and thoughtfully

Fulltime

New

Legal Administrative Specialist

Amentum has multiple opportunities for Legal Administrative Specialists to join ...

Location

United States , Winchester

Salary:

26.44 USD / Hour

Amentum

Expiration Date

Until further notice

Requirements

Must be able to obtain and maintain a Top Secret U.S. Government Clearance. Please Note: U.S. Citizenship is required to obtain a top secret clearance.
Bachelor’s Degree and 2 years of related experience. Years of experience can be substituted for education. Separating or former military personnel with related experience are encouraged to apply.
Experience processing and conducting declassification reviews, FOI/PA requests, National Name Checks requested by a federal agency or general Records and Information Management desired but not required.
MS Office Suite proficiency.
Must be able to learn new systems and applications.
Must be able to create graphs and charts and draft technical and administrative documents.
Ability to type at least 60 words per minute.
Ability to work effectively and efficiently in a team environment and relate well to others
Ability to manage individual workflow effectively and improve processes when necessary
Ability to communicate clearly and effectively with coworkers both in written and verbal communications

Job Responsibility

Provide administrative support to search, collect, and analyze responsive documents for incoming FOI/PA requests and maintain information regarding the documents in a database.
Complete and deliver files ready for FOI/PA processing, while maintaining control of classified documents.
Search government databases for background information and conduct record searches on requested information.
Research, review, analyze and interpret all responsive information.
Compile, prepare and report findings from available relevant information to the customers within established guidelines, legal constraints and standard operating procedures.
Maintain performance to ensure the delivery of timely, high quality work, consistent with customer specifications, while handling multiple projects simultaneously.
Work independently as part of an integrated team and display high self-motivation and integrity.
Have the ability to maintain an exceptional level of organization and time management skills

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

New

Administrative Specialist

At Interstates, operational excellence starts with strong support behind the sce...

Location

United States , Sioux Falls; Sioux Center

Salary:

Not provided

Interstates

Expiration Date

Until further notice

Requirements

2+ years in an administrative, executive assistant, or office support role
Strong organization, attention to detail, and proficiency in Microsoft Office Suite of tools
Professional written and verbal communication, with the ability to proofread, draft, and correspond on behalf of leaders
Comfortable managing shifting priorities, handling multiple requests, and staying composed in a fast-paced environment
A collaborative approach with the ability to work independently, stay ahead of needs, and follow through on details

Job Responsibility

Managing calendars and schedules, including coordinating meetings, preparing agendas, and ensuring the right materials are ready in advance
Supporting meetings and events through note-taking, tracking action items, coordinating logistics, and following up on next steps
Creating and formatting presentations, reports, and professional documents for leadership and team initiatives
Coordinating travel arrangements and expense reporting, including flights, hotels, conference registrations, and reimbursements
Assisting with projects and departmental initiatives to help priorities stay organized and on track
Supporting communication efforts by proofreading documents, monitoring inboxes when needed, and helping information flow clearly and efficiently
Anticipating needs proactively to ensure meetings, events, and projects are prepared ahead of time
Helping maintain organization and continuity across multiple priorities in a fast-paced environment

What we offer

401(k) Retirement Plan + Company Match
Health, Dental, and Vision Insurance Benefits
Paid Time Off & Holiday Pay
Bonus Incentives
Family- and safety-focused culture
Company-sponsored holiday events, team celebrations, and community outreach volunteer time
Advancement opportunities that support long-term career goals
Career coaching and ongoing development support

Fulltime

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Administrative and Document Specialist

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Administrative and Document Specialist

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