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Administrative and Document Specialist

https://www.baxter.com/ Logo

Baxter

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Location:
United States , Mountain Home

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As an Administrative and Document Specialist, you will be a reliable member of our group, offering administrative assistance while maintaining strict confidentiality. You will engage with colleagues at all levels within Baxter and throughout our worldwide organization. Your responsibilities will include supporting site-wide communications across multiple platforms and aiding the Operations and Quality teams with important document revisions.

Job Responsibility:

  • Process changes, updates, and refinements to SOPs, Specs, PL cards, JIBs based on inputs from document SMEs in the TCU system
  • Notify document owners and distribution team to ensure procedures are successfully implemented
  • Handle screening calls, data entry for calendars (Outlook), expense management (Concur), correspondence, and other scheduled communications for assigned leaders
  • Prepare correspondence and other written materials as requested, including organizational announcements, reports, and edited presentations
  • Develop and maintain spreadsheets and presentations, including data collection to support the Mountain Home plant as requested by assigned leaders
  • Coordinate and support leadership team meetings and projects
  • Support site visits, including coordination, scheduling, and catering
  • Plan and assist with travel arrangements for the leadership team
  • Assist with Human Resource staffing activities, including coordinating interviews, onboarding, and transfer hires
  • Acquire supplies and manage finances/budget for plant and HR activities.

Requirements:

  • Proficiency in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc
  • Polished written and verbal communication skills, capable of interacting with the senior leadership team
  • Experience interacting with a geographically dispersed team
  • A can-do mentality with demonstrated flexibility
  • Strong communication abilities to collaborate effectively with individuals at every level both inside and outside the organization
  • Strong organizational and project management skills
  • Ability to balance multiple requests simultaneously and prioritize effectively
  • Sensitivity to confidential matters.
What we offer:
  • Medical and dental coverage that start on day one
  • Basic life, accident, short-term and long-term disability, and business travel accident insurance
  • Employee Stock Purchase Plan (ESPP)
  • 401(k) Retirement Savings Plan (RSP)
  • Flexible Spending Accounts
  • Educational assistance programs
  • Paid holidays
  • Paid time off ranging from 20 to 35 days based on length of service
  • Family and medical leaves of absence
  • Paid parental leave
  • Commuting benefits
  • Employee Discount Program
  • Employee Assistance Program (EAP)
  • Childcare benefits

Additional Information:

Job Posted:
April 25, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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