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The Administrative & Communications Manager provides essential operational, financial, and communication support to Living Waters of Hope (LWOH). This role is vital in supporting the Executive Director and ensuring the smooth day-to-day operations of the organization. This is a hybrid position for someone living in or near Canby, OR, requiring a highly organized, detail-oriented, and compassionate individual who can manage a wide range of administrative, financial, and communication tasks. The role also supports Oasis Bible Study support classes for victims and survivors of domestic abuse, assists with donor relations, and oversees key organizational systems and platforms. In this role, you will serve as the backbone of our digital operations—ensuring communications reach the right people, systems run efficiently, and tools are well-integrated and maintained.
Job Responsibility:
Handle incoming and outgoing correspondence (email, phone, and mail)
Maintain office supplies and printed materials (inventory and ordering)
Assist with reports, statistics, and information for the Executive Director
Submit staff hours for payroll processing every two weeks
Onboard new employees and assist with staff coordination
Maintain compliance with legal and governmental requirements for nonprofits
Support ministry operations through IT, systems platforms, and software needs
Maintain organized digital and physical filing systems
Coordinate schedules, meetings, and administrative workflows
Perform accurate data entry and record keeping
Assist other team members as needed to support overall operations
Help with special projects and events as assigned
Review and code financial transactions (expenses and income) according to the chart of accounts provided by the accountant
Organize and maintain digital financial records
Input checks into the Bloomerang software
Ensure accuracy, completeness, and consistency of all coded transactions
Communicate with the accountant regarding discrepancies or questions
Meet monthly deadlines for financial coding and reporting
Maintain strict confidentiality of all financial information
Assist in managing internal and external communications (emails, newsletters, updates)
Ensure consistent messaging aligned with LWOH’s mission and values
Coordinate communication between staff, volunteers, donors, and stakeholders
Support content organization for social media, website, and outreach
Maintain and manage digital platforms
Ensure systems are efficient, accessible, and integrated
Assist the Program Coordinator with Oasis-related programming and coordination
Help manage donor gifts and relationships with care and professionalism
Provide general support to advance the mission and outreach of LWOH
Assist in being a liaison into the Spanish speaking churches and communities
Requirements:
A heart to work for a non-profit biblically-based ministry serving abused women
Proven experience in administrative tasks and responsibilities
Bilingual in Spanish (required)
Strong written and verbal communication skills
Strong attention to detail and accuracy
Excellent organizational and time management skills
Proficiency with computer software and digital platforms
Ability to work independently with a self-starter mindset
Ability to work as a team player
Familiarity with basic bookkeeping and accounting principles and financial coding
Ability to manage multiple systems and responsibilities effectively
High level of integrity and ability to maintain confidentiality
Teachable attitude with a positive, solution-oriented approach
Passion for the mission of Living Waters of Hope: restoring hope and dignity to women affected by domestic abuse and equipping others to do the same
Demonstrates a professional attitude, presence, and appearance
Nice to have:
Experience working in nonprofit or ministry environments
Experience with IT platforms, AI, and management systems
Ability to improve systems and streamline processes
Experience in grant writing, submission, and follow-up
Compassion and sensitivity when supporting survivors of domestic abuse