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Robert Half Logo Robert Half · Office Administration

Administrative And Accounting Specialist

United States, Santa Monica · Job Posted May 11, 2026
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Job Description

We are seeking a highly organized, dependable, and detail-oriented professional to join our team in a part-time, 30-hour-per-week Administrative & Accounting Specialist role. This position is ideal for someone who enjoys working in a collaborative, hospitality-oriented office environment and brings a strong blend of administrative support and accounting experience. The right person for this role is a strong culture fit for a small team: positive, professional, adaptable, service-minded, and willing to support a variety of office, financial, and operational needs. This individual will play a key role in keeping day-to-day office functions running smoothly while also supporting accounting processes, financial reporting, and data management.

Job Responsibility

  • Post and code financial transactions in QuickBooks Online in alignment with the approved budget
  • Manage accounts payable and accounts receivable, including invoice processing and payment tracking
  • Issue and process checks and wire payments while maintaining accurate records
  • Run financial reports and help monitor budget-to-actual performance
  • Assist with compiling financial data for budgeting, audit support, and other reporting needs
  • Maintain organized digital and paper financial files
  • Create and update Excel spreadsheets for tracking, reporting, and analysis
  • Provide timely and accurate transaction documentation and support to external accounting partners as needed
  • Serve as the first point of contact for the office by answering phones, greeting visitors, and directing inquiries professionally
  • Help maintain a welcoming, organized, and professional office environment
  • Manage office supply inventory and coordinate ordering as needed
  • Liaise with outside vendors for office services, equipment, maintenance, and technology support
  • Assist with scheduling, meeting preparation, and virtual meeting setup using tools such as Zoom or Microsoft Teams
  • Provide proofreading and general administrative support for reports, correspondence, and internal documents
  • Support file organization, data tracking, and other administrative needs across departments
  • Assist with CRM data entry and list management
  • prior CRM experience is preferred

Requirements

  • Post and code financial transactions in QuickBooks Online in alignment with the approved budget
  • Manage accounts payable and accounts receivable, including invoice processing and payment tracking
  • Issue and process checks and wire payments while maintaining accurate records
  • Run financial reports and help monitor budget-to-actual performance
  • Assist with compiling financial data for budgeting, audit support, and other reporting needs
  • Maintain organized digital and paper financial files
  • Create and update Excel spreadsheets for tracking, reporting, and analysis
  • Provide timely and accurate transaction documentation and support to external accounting partners as needed
  • Serve as the first point of contact for the office by answering phones, greeting visitors, and directing inquiries professionally
  • Help maintain a welcoming, organized, and professional office environment
  • Manage office supply inventory and coordinate ordering as needed
  • Liaise with outside vendors for office services, equipment, maintenance, and technology support
  • Assist with scheduling, meeting preparation, and virtual meeting setup using tools such as Zoom or Microsoft Teams
  • Provide proofreading and general administrative support for reports, correspondence, and internal documents
  • Support file organization, data tracking, and other administrative needs across departments
  • Assist with CRM data entry and list management
  • prior CRM experience is preferred
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