CrawlJobs Logo

Administrative And Accounting Specialist

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Santa Monica

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are seeking a highly organized, dependable, and detail-oriented professional to join our team in a part-time, 30-hour-per-week Administrative & Accounting Specialist role. This position is ideal for someone who enjoys working in a collaborative, hospitality-oriented office environment and brings a strong blend of administrative support and accounting experience. The right person for this role is a strong culture fit for a small team: positive, professional, adaptable, service-minded, and willing to support a variety of office, financial, and operational needs. This individual will play a key role in keeping day-to-day office functions running smoothly while also supporting accounting processes, financial reporting, and data management.

Job Responsibility:

  • Post and code financial transactions in QuickBooks Online in alignment with the approved budget
  • Manage accounts payable and accounts receivable, including invoice processing and payment tracking
  • Issue and process checks and wire payments while maintaining accurate records
  • Run financial reports and help monitor budget-to-actual performance
  • Assist with compiling financial data for budgeting, audit support, and other reporting needs
  • Maintain organized digital and paper financial files
  • Create and update Excel spreadsheets for tracking, reporting, and analysis
  • Provide timely and accurate transaction documentation and support to external accounting partners as needed
  • Serve as the first point of contact for the office by answering phones, greeting visitors, and directing inquiries professionally
  • Help maintain a welcoming, organized, and professional office environment
  • Manage office supply inventory and coordinate ordering as needed
  • Liaise with outside vendors for office services, equipment, maintenance, and technology support
  • Assist with scheduling, meeting preparation, and virtual meeting setup using tools such as Zoom or Microsoft Teams
  • Provide proofreading and general administrative support for reports, correspondence, and internal documents
  • Support file organization, data tracking, and other administrative needs across departments
  • Assist with CRM data entry and list management
  • prior CRM experience is preferred

Requirements:

  • Post and code financial transactions in QuickBooks Online in alignment with the approved budget
  • Manage accounts payable and accounts receivable, including invoice processing and payment tracking
  • Issue and process checks and wire payments while maintaining accurate records
  • Run financial reports and help monitor budget-to-actual performance
  • Assist with compiling financial data for budgeting, audit support, and other reporting needs
  • Maintain organized digital and paper financial files
  • Create and update Excel spreadsheets for tracking, reporting, and analysis
  • Provide timely and accurate transaction documentation and support to external accounting partners as needed
  • Serve as the first point of contact for the office by answering phones, greeting visitors, and directing inquiries professionally
  • Help maintain a welcoming, organized, and professional office environment
  • Manage office supply inventory and coordinate ordering as needed
  • Liaise with outside vendors for office services, equipment, maintenance, and technology support
  • Assist with scheduling, meeting preparation, and virtual meeting setup using tools such as Zoom or Microsoft Teams
  • Provide proofreading and general administrative support for reports, correspondence, and internal documents
  • Support file organization, data tracking, and other administrative needs across departments
  • Assist with CRM data entry and list management
  • prior CRM experience is preferred

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Parttime
Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Administrative And Accounting Specialist

Finance and Administrative Specialist

As Snappr continues its global expansion, maintaining operational excellence acr...
Location
Location
Philippines , Metro Manila
Salary
Salary:
Not provided
https://www.snappr.com Logo
Snappr
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1-2 years of experience in finance, accounting, or administration
  • Proficiency with Microsoft Excel or Google Sheets
  • Excellent attention to detail, organization, and time management
  • Analytical mindset with the ability to translate data into actionable insights
  • Effective communicator who thrives in a fast-paced, collaborative environment
  • Grit, ownership, and a proactive attitude - you get things done and find ways to improve them
  • Fluency in written and spoken English
  • A 'let's get it done' mindset
  • Should be willing to report 100% onsite in Ortigas
Job Responsibility
Job Responsibility
  • Support the preparation, review, and analysis of financial statements, budgets, and forecasts
  • Maintain accurate records of company expenses, payables, and receivables
  • Coordinate and monitor procurement, vendor management, and administrative expenses
  • Partner with the Chief of Staff and Finance team to develop and improve financial controls and reporting frameworks
  • Process invoices, reimbursements, and employee expense liquidations accurately and on time
  • Assist in payroll coordination and benefits administration in partnership with the People Operations team
  • Process and monitor government payments and other statutory remittances
  • Prepare management reports on cost efficiency, budget adherence, and operational performance
  • Support compliance with tax, audit, and internal policy requirements
  • Contribute to continuous improvement projects in financial operations and office administration
What we offer
What we offer
  • Competitive salary
  • Transportation allowance provided
  • 20% night differential (if applicable)
  • Health Insurance (Day 1 HMO w/ dependents)
  • Free daily meals
  • Paid Time Off
  • Company Equity
  • Fulltime
Read More
Arrow Right

Accounting Specialist

The selected candidate will play a key role in managing various accounting and a...
Location
Location
United States , Norfolk, Virginia
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in an Accounting Specialist role or similar
  • Proficiency in Accounting Software Systems
  • Extensive knowledge of Accounting Functions
  • Experience with Accounts Payable (AP) and Accounts Receivable (AR)
  • Familiarity with Billing Functions
  • Strong analytical and problem-solving skills
  • Excellent communication and interpersonal skills
  • Ability to work independently and in a team
  • Bachelor's degree in Accounting or related field is preferred
  • Attention to detail and high level of accuracy
Job Responsibility
Job Responsibility
  • Managing various accounting functions and ensuring they are performed according to GAAP standards
  • Handling accounts payable operations, ensuring accuracy and timeliness
  • Overseeing accounts receivable and billing functions, ensuring all transactions are recorded accurately
  • Assisting with payroll processing, ensuring all employees are paid accurately and on time
  • Utilizing accounting software systems to streamline processes and increase efficiency
  • Providing administrative and clerical support to aid in the efficient functioning of the organization
  • Assisting the Controller with various tasks as needed to support the smooth operation of the accounting department
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounting Specialist

We are looking for a detail-oriented Accounting Specialist for our client in New...
Location
Location
United States , New Orleans
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Accounting, Finance, or Business Administration
  • Minimum of 2 years of experience as a bookkeeper or in a similar accounting role
  • Proficiency in using accounting software tools and systems
  • Strong knowledge of accounting functions, including Accounts Payable and Accounts Receivable
  • Familiarity with auditing and billing processes
  • Excellent attention to detail and organizational skills
Job Responsibility
Job Responsibility
  • Create and maintain an organized system for financial transactions, including establishing a chart of accounts and defining bookkeeping policies
  • Verify, allocate, and post transactions to ensure accurate financial records
  • Reconcile financial entries to maintain balanced accounts
  • Oversee the general ledger, ensuring all records are accurate and up to date
  • Preserve historical financial data by filing and organizing relevant documents
  • Generate detailed financial reports by collecting, analyzing, and summarizing account information
  • Prepare and manage Accounts Receivable invoices, review payments, and record deposits
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
  • Competitive compensation
  • Free online training
  • Fulltime
Read More
Arrow Right

Specialist, Accounts Receivable I

The Accounts Receivable Specialist is responsible for protecting the company’s i...
Location
Location
United States , Richmond
Salary
Salary:
Not provided
belden.com Logo
Belden, Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent required
  • Recent clerical or administrative experience
  • Adequate computer skills, including proficiency with standard office software
  • High level of communication skills, both phone and written, is required
Job Responsibility
Job Responsibility
  • Build and maintain professional relationships with customers and internal teams to manage receivables and resolve outstanding invoices or deductions
  • Evaluate customer creditworthiness by reviewing financial statements, credit reports, and references for both new and existing accounts
  • Maintain current and accurate customer accounts by providing invoices, statements, credits, and updates on disputed items
  • Process payments, including credit cards, and prepare reports on account status such as credit holds, disputes, and unapplied payments
  • Support departmental communication and accuracy by documenting notes, following up in systems, and adhering to Accounts Receivable policies and procedures
Read More
Arrow Right

Accounting Office Support Specialist

We are looking for a detail-oriented professional to provide essential administr...
Location
Location
United States , Syracuse
Salary
Salary:
22.00 USD / Hour
dbbllc.com Logo
Dermody, Burke & Brown, CPAs, LLC
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 3 years of experience in a professional office environment, preferably in an accounting or tax firm
  • Proficiency in Microsoft Word, Excel, Outlook, and Adobe Suite
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Demonstrated ability to quickly learn and adapt to new software and systems
  • High attention to detail and accuracy, especially in handling confidential financial documents
  • Strong problem-solving abilities and initiative in a team-oriented environment
  • Excellent written, verbal, and interpersonal communication skills
Job Responsibility
Job Responsibility
  • Prepare, review, and monitor weekly, monthly, and quarterly financial and operational reports
  • Manage the preparation, release, and tracking of client communications
  • Process 1099s, tax returns, extensions, and government notices with accuracy and timeliness
  • Provide administrative support to accountants, staff, and firm leadership
  • Organize and maintain incoming/outgoing mail, deliveries, and secure document handling
  • Assist with scheduling, meeting setup, and client-facing preparation
  • Support firm operations through various assigned projects and general office responsibilities
What we offer
What we offer
  • Flexible scheduling options in the off-season
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable Specialist to jo...
Location
Location
Netherlands , Venlo
Salary
Salary:
Not provided
belden.com Logo
Belden, Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in financial systems such as Basware, BPCS, SAP, and Navision, along with MS Office applications
  • Strong organizational and multitasking abilities, with a keen eye for detail
  • Ability to work independently while thriving in a team-oriented environment
  • A high level of ethics and professionalism in all business interactions
  • Flexibility and resilience under pressure, with the ability to adapt to changing priorities
  • A proactive approach to problem-solving and a growth mindset—willing to learn from challenges and strive for excellence
  • Previous experience in a similar role within accounts payable or financial administration
Job Responsibility
Job Responsibility
  • Process incoming invoices through our AP automation tool, Basware, ensuring accurate coding and timely approvals
  • Follow up with approvers to facilitate the timely posting of invoices, ensuring smooth payment processing by the Cash Department
  • Prepare weekly cash flow forecasts to support financial planning and liquidity management
  • Assist the finance department with various financial tasks and issue resolution
  • Maintain strong relationships with suppliers and internal stakeholders, providing support and resolving discrepancies as needed
  • Actively participate in month-end closing activities to ensure accurate financial reporting
  • Reconcile and clear Accounts Payable sub-ledgers to maintain accurate financial records
  • Ensure master data accuracy, requesting updates and corrections when necessary
  • Process T&E expenses using our automation tool Rydoo
Read More
Arrow Right

Accounts Receivable Specialist

We are seeking a detail-oriented and proactive Accounts Receivable Specialist (C...
Location
Location
India
Salary
Salary:
Not provided
financeinabox.co Logo
Finance in a Box
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Finance, Accounting, or Business Administration (or equivalent experience)
  • 8–10 years of experience in accounts receivable or collections, preferably in logistics tech, Biotech, or similar SAAS industries
  • Strong understanding of collections processes and best practices
  • Excellent communication and negotiation skills
  • Proficiency in accounting software -Net Suite
  • experience with collections management systems is a plus
  • Analytical mindset with the ability to solve problems effectively
  • Ability to work independently in a remote environment
Job Responsibility
Job Responsibility
  • Manage the daily accounts receivable process, ensuring timely collection of payments
  • Monitor and review accounts receivable aging reports to prioritize collection efforts
  • Handle disputes and overdue accounts effectively by communicating with clients professionally and persistently
  • Resolve billing issues in coordination with the sales and operations teams
  • Identify and recommend improvements to collection processes
  • Leverage tools and technologies to enhance collection efficiency
  • Ensure compliance with relevant regulations and industry standards
  • Generate and maintain accurate reports on collections performance
  • Analyze trends and suggest actionable improvements to senior management
  • Work closely with finance, sales, and customer service teams to address outstanding issues and facilitate seamless payment collection
What we offer
What we offer
  • Provident Fund
  • Paid Time Off (PTO)
  • Health Care & Dependent Care
  • Work from home
  • Fulltime
Read More
Arrow Right

Customer Account Specialist

Our Customer Account Specialists are part of our Customer Operations team. Build...
Location
Location
United Kingdom
Salary
Salary:
25400.00 GBP / Year
ymca.co.uk Logo
Central YMCA
Expiration Date
January 31, 2027
Flip Icon
Requirements
Requirements
  • Comfortable building relationships with both internal and external stakeholders
  • Passionate about helping others and able to provide excellent customer care
  • A hands-on, highly collaborative attitude
  • Highly organised and focused on work quality, with a strong attention to detail, and able to complete varied tasks within agreed timeframe
  • Must be UK based and have the right to work in the UK
Job Responsibility
Job Responsibility
  • Develop and maintain strong working relationships with customers
  • Work with others across YMCA Awards and the wider Charity
  • Communicate confidentially over the phone and in writing
  • Keep up to date records of correspondence with customers
  • Process a variety of administrative tasks
  • Answer questions about our products and provide support using our systems and services
What we offer
What we offer
  • 27 days annual leave + 3 annual leave days over Christmas + bank holidays
  • Extra annual paid leave for your birthday, a mental health day, and up to 5 volunteering days
  • 4% Contributory Pension Scheme
  • Life Assurance
  • Cycle to Work Scheme
  • Employee Assistance Programme (EAP) – a wide range of free and confidential services for you and your immediate family (including counselling sessions)
  • Employee Discount Scheme
  • Parttime
Read More
Arrow Right