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International School of Monza Logo International School of Monza · Office Administration

Administrative Academic Assistant

Peru, Lima · Job Posted March 19, 2026
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Job Description

The Administrative Academic Assistant supports the academic leadership team by providing administrative, organizational, and coordination support to ensure the efficient operation of academic processes. This role plays a key part in facilitating communication between teachers, academic leadership, students, and families while ensuring that academic records, schedules, and documentation are managed accurately and efficiently.

Job Responsibility

  • Provide day-to-day administrative support to the Academic Director and academic leadership team to ensure the smooth operation of academic activities
  • Coordinate and maintain academic calendars, including meetings, evaluation periods, reporting deadlines, and school academic events
  • Assist in the preparation and distribution of academic schedules, timetables, and internal communications for faculty and staff
  • Organize and support academic meetings by preparing agendas, taking minutes, and tracking follow-up actions
  • Maintain accurate and confidential academic records, documentation, and reports related to students, faculty, and academic processes
  • Support teachers and academic coordinators with administrative tasks related to assessments, grading periods, and report card preparation
  • Coordinate communication between academic leadership, faculty, students, and parents to ensure timely sharing of academic information
  • Assist in the organization and logistics of academic initiatives, projects, training sessions, and school programs
  • Manage and update academic information in school systems, databases, and shared digital platforms
  • Provide general administrative and organizational support to ensure efficiency within the academic department and alignment with school policies and procedures

Requirements

  • 3+ years of experience in an administrative or academic support role
  • Experience working in an educational institution is desirable
  • English proficiency
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy in documentation
  • Ability to manage multiple tasks and priorities effectively
  • Strong interpersonal skills and ability to work collaboratively with faculty and staff
  • Professional discretion when handling confidential information
  • Proactive and solution-oriented mindset
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