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Codan Limited Logo Codan Limited · Office Administration

Administration Support Officer

Australia, Adelaide Employment contract · Job Posted May 30, 2026
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Job Description

The Administration Support Officer provides high-level administrative and operational support to internal teams, helping to ensure the efficient day-to-day running of business activities. The role is responsible for coordinating administrative processes, managing documentation, supporting internal stakeholders, and maintaining accurate records across a range of business functions. Working closely with various departments, the role assists with coordinating activities, responding to enquiries, preparing documentation, and supporting business operations. The position plays an important part in ensuring processes are completed accurately, information is maintained effectively, and stakeholders receive professional and timely support. This role works across multiple internal functions and requires strong organisational skills, attention to detail, and the ability to manage competing priorities while maintaining a high level of customer and stakeholder service.

Job Responsibility

  • Provide administrative support to internal teams and stakeholders across the business
  • Respond to enquiries via phone, email and other communication channels in a professional and timely manner
  • Prepare, maintain and distribute documentation, reports and correspondence as required
  • Coordinate and manage administrative processes to ensure efficient workflow and accurate record keeping
  • Maintain and update business systems, databases and records in line with company procedures
  • Assist with scheduling meetings, appointments and other business activities
  • Support the preparation and coordination of internal and external communications
  • Monitor and follow up outstanding actions, requests and documentation where required
  • Liaise with internal departments to ensure information is communicated effectively and tasks are completed on time
  • Assist with the coordination of events, meetings and other business initiatives as required
  • Provide reporting and administrative support to managers and team members
  • Maintain confidentiality and handle sensitive information appropriately
  • Identify opportunities to improve administrative processes and contribute to continuous improvement initiatives
  • Contribute to a safe and compliant working environment in line with company policies and standards

Requirements

  • Experience in an administrative, customer service, coordination or business support role
  • strong organisational skills
  • attention to detail
  • ability to manage multiple priorities
  • excellent interpersonal and communication skills
  • ability to build positive working relationships
  • proactive approach
  • problem-solving ability
  • commitment to delivering high-quality work
  • confident using business systems and software including Microsoft Office applications
  • comfortable learning new systems and processes
  • enjoys working collaboratively within a team environment

What we offer

  • Supportive and collaborative culture
  • multidisciplinary team
  • spacious modern facility
  • free secure onsite parking
  • easy access via public transport
  • onsite subsidised café
  • recreational facilities including gym, basketball and tennis court
  • various game tables
  • flexibility to meet family demands
  • child-friendly parenting room
  • variety of staff events
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