Administration Specialist - Tenders and Bidding Job at Ennova Research (Mestre-Venice)

Architecture Business Development & Tender Specialist

Pininfarina is a leading global design company. The selected candidate will play...

Location

Italy , Cambiano

Salary:

Not provided

Pininfarina

Expiration Date

Until further notice

Requirements

Degree in Architecture, Law, Economics, or related fields
3–5 years of experience in a similar role, preferably within architectural or engineering firms, or companies managing complex bids
Previous experience in the field of architecture in business development or tender management
Proven ability to manage the full tender process, from opportunity analysis to submission
Strong understanding of italian public procurement regulations and private bidding procedures
High attention to detail and ability to handle multiple deadlines simultaneously
Proficiency in Adobe InDesign and Microsoft Office, especially Word and Excel
experience with tender platforms, document management tools and planning software (such as MS Project) is an advantage
English fluency is mandatory (spoken and written)
A strong inclination towards digitalization and proficiency with data and workflow tools is highly valued

Job Responsibility

Tender Management: Research, analyze, and assess public tenders and private bidding opportunities aligned with company strategy, ensuring compliance with procurement regulations (e.g., D.lgs. 36/2023)
Documentation & Compliance: Prepare and manage all administrative and legal documentation required for tenders (ANAC, FVOE, DGUE), ensuring eligibility and adherence to deadlines
Proposal Development: Coordinate internal inputs (design, PM, legal, finance) and draft tender documentation in collaboration with the Head of Sales and relevant managers
Submission & Monitoring: Ensure timely submission of complete proposals according to required formats and maintain strict compliance with schedules set by tender authorities
Prequalification & Partner Coordination: Complete RFQ/PQQ forms and manage documentation with partners or consultants involved in bids
Business Development Support: Conduct market research, monitor strategic sectors, and assist in lead generation processes, CRM maintenance, and client pipeline tracking
Commercial Materials & Offers: Prepare capability statements, company profiles, presentations, and assist in creating commercial offers, fee proposals, and contractual documentation
Reporting & Knowledge Management: Contribute to internal reporting, performance analysis, and maintain an organized archive of tender and prequalification documents

Bid, Tenders and Direct Offers Specialist

This role combines public bids and tenders management, Serviços Partilhados do M...

Location

Portugal , Porto Salvo, Lisbon District

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in law, Business Administration, Management, Economics, Pharmaceutical Sciences, or a related field, or equivalent relevant professional experience
Proven experience in the Portuguese public‑sector tendering and contract management within the Pharma industry
Solid knowledge of SPMS Framework Agreements, SPMS Catalogue and mandatory sales reporting is highly valued
Able to communicate successfully in Portuguese and English
Collaborative, proactive and continuous-improvement approach
Strong organizational skills and ability to handle multiple projects in a fast-paced environment

Job Responsibility

Handle the end‑to‑end tender process for Medicinal Products and Medical Devices, from opportunity identification and assessment to submission and follow‑up, partnering cross-functional with Marketing, Sales and Country Leader when potential new opportunities are identified
Perform Tender and Contractual Risk Assessment and provide advice on obligations and dispute‐resolution strategies
Handle centralized procurement processes in Portugal, including SPMS Framework Agreements, mini‑competitions and call‑offs for Medicinal Products and Medical Devices
Ensure correct application of awarded prices, product references, contractual validity periods and supply conditions and maintain SPMS Catalogue data consistent and updated with awarded contracts and pricing conditions
Perform accurate calculation, validation and timely submission of mandatory sales and consumption reports to SPMS, including centralized aggregation models
Manage direct offers to customers working closely with multi-functional teams and update direct offers related documents and information
Support staff from across Baxter on all public contracts, extensions, and terminations
Coordinate, review and record all documentation required, ensuring the accurate maintenance of the contract database
Assess positive and negative tenders results in collaboration with Legal, Operations and Sales in order to design and implement continuous improvement initiatives and strategies for bidding workflows, templates and knowledge management
Keep up to date on legislative changes applicable to public tenders

What we offer

Competitive total compensation package
Professional development opportunities
High importance placed on work life balance
Flexible benefits (childcare vouchers, employee discounts, etc.)

Bid Specialist

The Bid Specialist role at NTT DATA involves managing the bid process from quali...

Location

South Africa , Johannesburg

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent in Business, Commercial, Business Development, Finance or related field
Seasoned experience managing, coordinating and implementing the bid process successfully
Seasoned relevant experience in similar role within a related environment
Seasoned experience as a consultant or practitioner
Seasoned experience of working in a commercial role involving a significant amount of client interaction
Seasoned experience researching and collaborating with subject matter experts to write and edit compelling proposals that are customized to the needs of the client
Seasoned business and financial acumen
Seasoned understanding of organization's business model and key functions and offerings
Good attention to detail and high quality of work
Ability to utilize key systems and tools related to bids

Job Responsibility

Applies a level of project management principles and expertise to the management of bids including the management of resources, timeframes, risk, quality and governance
Manage all aspects and stages related to bids, including - Initiation and planning, Kick-off, Solution Definition, Content Development, Response Consolidation, Team Reviews, Quality Control, Management Review and Authorization, Package and Deliver, Post-submission, Administration, Bid Revisions, Bid Award, Win/Loss Review
Establishes clear and effective plans for each bid and execute in accordance with these plans
Effectively manages bid resources to facilitate the development of appropriate deal strategies, solution and service architectures, commercial models and delivery/service management plans
Ensures that company's risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/ mitigated
Keeps an auditable trail of all bid artefacts and records on recognized company systems
Ensures that each bid is subject to the requisite team and management reviews prior to client submission, complying with company corporate governance
Communicates accurately and timeously with all stakeholders and take responsibility for communications being received and understood
Manages performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer
Facilitates the sourcing of general bid collateral from authorized owners in the business

What we offer

Hybrid working environment
Opportunities for professional growth
Workplace embraces diversity and inclusion

Fulltime

New

Bid, Tenders and Direct Offers Specialist

This role combines public bids and tenders management, Serviços Partilhados do M...

Location

Portugal , Porto Salvo, Lisbon District

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in law, Business Administration, Management, Economics, Pharmaceutical Sciences, or a related field, or equivalent relevant professional experience
Proven experience in the Portuguese public‑sector tendering and contract management within the Pharma industry
Solid knowledge of SPMS Framework Agreements, SPMS Catalogue and mandatory sales reporting is highly valued
Able to communicate successfully in Portuguese and English
Collaborative, proactive and continuous-improvement approach
Strong organizational skills and ability to handle multiple projects in a fast-paced environment

Job Responsibility

Handle the end‑to‑end tender process for Medicinal Products and Medical Devices, from opportunity identification and assessment to submission and follow‑up, partnering cross-functional with Marketing, Sales and Country Leader when potential new opportunities are identified
Perform Tender and Contractual Risk Assessment and provide advice on obligations and dispute‐resolution strategies
Handle centralized procurement processes in Portugal, including SPMS Framework Agreements, mini‑competitions and call‑offs for Medicinal Products and Medical Devices
Ensure correct application of awarded prices, product references, contractual validity periods and supply conditions and maintain SPMS Catalogue data consistent and updated with awarded contracts and pricing conditions
Perform accurate calculation, validation and timely submission of mandatory sales and consumption reports to SPMS, including centralized aggregation models
Manage direct offers to customers working closely with multi-functional teams and update direct offers related documents and information
Support staff from across Baxter on all public contracts, extensions, and terminations
Coordinate, review and record all documentation required, ensuring the accurate maintenance of the contract database
Assess positive and negative tenders results in collaboration with Legal, Operations and Sales in order to design and implement continuous improvement initiatives and strategies for bidding workflows, templates and knowledge management
Keep up to date on legislative changes applicable to public tenders

What we offer

Competitive total compensation package
Professional development opportunities
High importance placed on work life balance
Flexible benefits (childcare vouchers, employee discounts, etc.)
Commitment to growing and developing an inclusive and diverse workforce

Bid, Tenders and Direct Offers Specialist

This role combines public bids and tenders management, Serviços Partilhados do M...

Location

Portugal , Porto Salvo, Lisbon District

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in law, Business Administration, Management, Economics, Pharmaceutical Sciences, or a related field, or equivalent relevant professional experience
Proven experience in the Portuguese public‑sector tendering and contract management within the Pharma industry
Solid knowledge of SPMS Framework Agreements, SPMS Catalogue and mandatory sales reporting is highly valued
Able to communicate successfully in Portuguese and English
Collaborative, proactive and continuous-improvement approach
Strong organizational skills and ability to handle multiple projects in a fast-paced environment

Job Responsibility

Handle the end‑to‑end tender process for Medicinal Products and Medical Devices, from opportunity identification and assessment to submission and follow‑up, partnering cross-functional with Marketing, Sales and Country Leader when potential new opportunities are identified
Perform Tender and Contractual Risk Assessment and provide advice on obligations and dispute‐resolution strategies
Handle centralized procurement processes in Portugal, including SPMS Framework Agreements, mini‑competitions and call‑offs for Medicinal Products and Medical Devices
Ensure correct application of awarded prices, product references, contractual validity periods and supply conditions and maintain SPMS Catalogue data consistent and updated with awarded contracts and pricing conditions
Perform accurate calculation, validation and timely submission of mandatory sales and consumption reports to SPMS, including centralized aggregation models
Manage direct offers to customers working closely with multi-functional teams and update direct offers related documents and information
Support staff from across Baxter on all public contracts, extensions, and terminations
Coordinate, review and record all documentation required, ensuring the accurate maintenance of the contract database
Assess positive and negative tenders results in collaboration with Legal, Operations and Sales in order to design and implement continuous improvement initiatives and strategies for bidding workflows, templates and knowledge management
Keep up to date on legislative changes applicable to public tenders

What we offer

Competitive total compensation package
Professional development opportunities
High importance placed on work life balance
Flexible benefits (childcare vouchers, employee discounts, etc.)

New

Senior Project Manager, Program Performance

We are seeking a Senior Project Manager/Associate Director, to join our Program ...

Location

Australia , Darwin

Salary:

Not provided

Aurecon Group

Expiration Date

March 01, 2026

Requirements

Extensive experience in Consulting / Project Management, Contract Administration, and Project Director roles
Tertiary qualifications in project management, engineering, architecture, construction management, or a related field
Proven history of successfully delivering Defence and Government projects
Experienced in all project phases, including initiation, design, and delivery
Ability to lead both projects and teams for high-value capital projects
A track record of tendering, putting together and assessing bids (both internally and externally)
Strong skills in contract administration, complex stakeholder management, business case development, MS Project scheduling, report writing, cash flow management, risk management, quality assurance, and scope management
Strong negotiation and interpersonal skills, with a collaborative and solutions-focused approach
Demonstrated experience in leading and managing teams to deliver high-quality outcomes
For Defence projects you must be an Australian resident and eligible for security clearance as determined by the Australian Government Security Vetting Agency (AGSVA)

Job Responsibility

Lead our clients and manage relationships with consultants, contractors and subcontractors
Deliver complex projects and programs ensuring they meet client expectations, timelines, and specifications
Manage change, quality, health, safety and risk elements
Oversee multiple concurrent projects across the entire life cycle, including design management, tendering, contract administration, financial management, project scheduling and risk management
Lead multidisciplinary teams – coordinating specialists to deliver high-impact results
Identify new business opportunities and contribute to our ongoing growth and client success
Lead and motivate a team of Project Managers

Fulltime

Healthcare Lead

Would you like to be part of an employee-owned, multi award-winning architecture...

Location

Ireland , Dublin

Salary:

Not provided

HLM Architects

Expiration Date

Until further notice

Requirements

A fully qualified architect with a minimum of ten (10) years’ post qualification experience
A min. of 10 yrs full professional membership with RIAI/RIBA or equivalent and recognised professional body
Public Works Contract Administration (PW-CF1 or/and PW-CF2, NEC4) and D&B contract
Ideally, proven project delivery in the Irish construction sector with a full knowledge of the statutory permissions (Planning/FSC/DAC), Irish Building Regulations, including BC(A)R process and acting as Design Certifier
Excellent working knowledge of HBN’s and HTM’s, RoI healthcare policy and understanding of Health Service Executive structure and commissioning strategies across Regional Health Authorities
Strong Experience with Delivery of CWMF (stage i-v) process or equivalent EU Public Procurement rules in the Healthcare Sector as follows: At least 1nr completed building project with a minimum value of €35m or a gross floor area greater than 7,500sq.m.
At least 1nr completed major project with construction value greater than €10m (excl. VAT) on a live site
At least 1nr programme of projects for 1nr client of at least 3nr projects running simultaneously with a value >€5m per project
Experience of successful project selection, bidding and specialist healthcare networking connections
Ideally, strong experience in leading large-scale projects and project teams and managing the preparation of presentation, statutory permissions, tender and construction documentation / specifications, and project delivery and post-evaluation

Job Responsibility

Drive healthcare design and project delivery across Ireland
Help grow our Dublin presence
Ensure that we deliver exceptional service to our clients

What we offer

Generous remuneration package
Blended work model with a flexible approach to studio and remote working
Friendly studio environment
Commitment to your personal development through the HLM Academy
Employee Owned Trust
Health cash plan and EAP scheme
Access to a screening and self-management app
Access to a human-led therapy service
Team of qualified Mental Health First Aiders
HLM Academy and MentoringPLUS programme

Team Administrator

The position involves providing high-level administrative support to Directors a...

Location

United Kingdom , Leeds

Salary:

27000.00 - 31000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in Business Administration including Secretarial Duties
Strong skills in Microsoft Office Suite
Excellent communication and customer service abilities
Exceptional organisational skills and the ability to manage multiple tasks
A commitment to maintaining confidentiality and compliance

Job Responsibility

Providing administration support to Directors and specialist teams, including travel booking and equipment ordering
Handling incoming calls efficiently and provide information on behalf of technical staff
Preparing various documents in the correct style and format as requested
Adding new projects to the system and setting up new trackers for the team to utilise
Assisting with internal audits in line with ISO:9001 quality management standards
Ensuring you maintain all site records, recording all holidays and sickness and arrange training for staff as needed including DBS checks and compliance renewals
Supporting the Group Marketing Manager with social media posts and prepare case studies
Assisting the team with the preparation and submission of tenders and bids, including assisting with events

Fulltime

Administration Specialist - Tenders and Bidding

Ennova Research

Location:
Italy , Mestre-Venice

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 08, 2025

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