Administration Specialist - Tenders and Bidding Job at Ennova Research (Mestre-Venice)

Architecture Business Development & Tender Specialist

Pininfarina is a leading global design company. The selected candidate will play...

Location

Italy , Cambiano

Salary:

Not provided

Pininfarina

Expiration Date

Until further notice

Requirements

Degree in Architecture, Law, Economics, or related fields
3–5 years of experience in a similar role, preferably within architectural or engineering firms, or companies managing complex bids
Previous experience in the field of architecture in business development or tender management
Proven ability to manage the full tender process, from opportunity analysis to submission
Strong understanding of italian public procurement regulations and private bidding procedures
High attention to detail and ability to handle multiple deadlines simultaneously
Proficiency in Adobe InDesign and Microsoft Office, especially Word and Excel
experience with tender platforms, document management tools and planning software (such as MS Project) is an advantage
English fluency is mandatory (spoken and written)
A strong inclination towards digitalization and proficiency with data and workflow tools is highly valued

Job Responsibility

Tender Management: Research, analyze, and assess public tenders and private bidding opportunities aligned with company strategy, ensuring compliance with procurement regulations (e.g., D.lgs. 36/2023)
Documentation & Compliance: Prepare and manage all administrative and legal documentation required for tenders (ANAC, FVOE, DGUE), ensuring eligibility and adherence to deadlines
Proposal Development: Coordinate internal inputs (design, PM, legal, finance) and draft tender documentation in collaboration with the Head of Sales and relevant managers
Submission & Monitoring: Ensure timely submission of complete proposals according to required formats and maintain strict compliance with schedules set by tender authorities
Prequalification & Partner Coordination: Complete RFQ/PQQ forms and manage documentation with partners or consultants involved in bids
Business Development Support: Conduct market research, monitor strategic sectors, and assist in lead generation processes, CRM maintenance, and client pipeline tracking
Commercial Materials & Offers: Prepare capability statements, company profiles, presentations, and assist in creating commercial offers, fee proposals, and contractual documentation
Reporting & Knowledge Management: Contribute to internal reporting, performance analysis, and maintain an organized archive of tender and prequalification documents

Tender Specialist

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

Poland , Warsaw

Salary:

136000.00 PLN / Year

Baxter

Expiration Date

Until further notice

Requirements

Knowledge of public procurement law (knowledge of government procurement, knowledge of public contracts)
Very good knowledge of Microsoft Office tools
Knowledge of English at a minimum B1 level, and Polish language proficiency
Communication skills
Discipline, ability to manage own time
Independence in performing tasks and ability to work in a team
Determination to provide the highest quality services
Comprehensiveness in action
Accuracy and reliability
Proven experience in a similar position

Job Responsibility

Searching for tenders independently and through an external tender search engine
Submitting and preparing tender documents
Identifying Baxter products and competitors in tender announcements
Entering bids into the BOOST application
Preparing the tender offer for the customer per the requirements of the SWZ
Asking questions for tender offers
Monitoring and coordinating the bidding process: Entering correct bid statuses into the application
Sending bids to the client
Entering tender results and bids from competitors and distributors into the application
Entering current business terms with customers into the JDE operating system

What we offer

Competitive salary, annual bonuses, recognition award program
Possibilities for development on a personal and professional level in one of the leading global MedTech companies
Package of benefits including Private medical care (Lux Med), Life Insurance, Multisport card
Bax4U - cafeteria/lunch cards (300 PLN)
PPE program with very attractive conditions available for each employee after 3 months
Educational support: fully covered language courses (English or other languages according to business needs), financial certifications (ACCA, CIMA)
Co-financing of holidays and an additional 2 days off from work annually
Day off for birthday
Employee Stock Purchase Plan
Bax Flex - hybrid model (3 days from the office)

Fulltime

Bid and Tenders Specialist

We are currently searching for a Bid and Tenders Specialist based in Madrid (hyb...

Location

Spain , Madrid

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration or related field or comparable practical experience
Proven experience in public‑sector tendering and contract management in the Healthcare industry
Able to communicate successfully in Spanish and English
Collaborative, proactive and continuous-improvement approach
Ability to handle multiple projects in a fast-paced environment

Job Responsibility

Identify new tenders and communication with involved partners when potential new opportunities are identified: Marketing Manager, Account Manager/Regional Sales Manager/Country Leader
Submit and follow the tender proposal to public administration/procurement regulators according to commercial team and legal requirements
Perform Tender and Contractual Risk Assessment and provide advice on obligations and dispute‐resolution strategies
Participate in the implementation of the Direct Offers Management project working closely with multi-functional teams to prepare and submit offers to customers
Review and update direct offers related documents and information to resolve the discrepancies, and issue new offers to the customer when required
Support staff from across Baxter on all public contracts, extensions, and terminations
Coordinate, review and record all documentation required, ensuring the accurate maintenance of the contract database
Assess positive and negative tenders results in collaboration with Legal, Operations and Sales in order to design and implement continuous improvement initiatives and strategies for bidding workflows, templates and knowledge management
Keep up to date on legislative changes applicable to public tenders

What we offer

Competitive total compensation package
Professional development opportunities
High importance placed on work life balance (Family Responsible Certificate EFR)
Flexible benefits (childcare vouchers, employee discounts, etc.)
Commitment to growth and development

Bid and Tenders Specialist

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

Spain , Madrid

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration or related field or comparable practical experience
Proven experience in public‑sector tendering and contract management in the Healthcare industry
Able to communicate successfully in Spanish and English
Collaborative, proactive and continuous-improvement approach
Ability to handle multiple projects in a fast-paced environment

Job Responsibility

Identify new tenders and communication with involved partners when potential new opportunities are identified: Marketing Manager, Account Manager/Regional Sales Manager/Country Leader
Submit and follow the tender proposal to public administration/procurement regulators according to commercial team and legal requirements
Perform Tender and Contractual Risk Assessment and provide advice on obligations and dispute‐resolution strategies
Participate in the implementation of the Direct Offers Management project working closely with multi-functional teams to prepare and submit offers to customers
Review and update direct offers related documents and information to resolve the discrepancies, and issue new offers to the customer when required
Support staff from across Baxter on all public contracts, extensions, and terminations
Coordinate, review and record all documentation required, ensuring the accurate maintenance of the contract database
Assess positive and negative tenders results in collaboration with Legal, Operations and Sales in order to design and implement continuous improvement initiatives and strategies for bidding workflows, templates and knowledge management
Keep up to date on legislative changes applicable to public tenders

What we offer

Competitive total compensation package
Professional development opportunities
High importance placed on work life balance (Family Responsible Certificate EFR)
Flexible benefits (childcare vouchers, employee discounts, etc.)
Commitment to growth and development

Bid and Tenders Specialist

We are currently searching for a Bid and Tenders Specialist based in Madrid (hyb...

Location

Spain , Madrid

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration or related field or comparable practical experience
Proven experience in public‑sector tendering and contract management in the Healthcare industry
Able to communicate successfully in Spanish and English
Collaborative, proactive and continuous-improvement approach
Ability to handle multiple projects in a fast-paced environment

Job Responsibility

Identify new tenders and communication with involved partners when potential new opportunities are identified: Marketing Manager, Account Manager/Regional Sales Manager/Country Leader
Submit and follow the tender proposal to public administration/procurement regulators according to commercial team and legal requirements
Perform Tender and Contractual Risk Assessment and provide advice on obligations and dispute‑resolution strategies
Participate in the implementation of the Direct Offers Management project working closely with multi-functional teams to prepare and submit offers to customers
Review and update direct offers related documents and information to resolve the discrepancies, and issue new offers to the customer when required
Support staff from across Baxter on all public contracts, extensions, and terminations
Coordinate, review and record all documentation required, ensuring the accurate maintenance of the contract database
Assess positive and negative tenders results in collaboration with Legal, Operations and Sales in order to design and implement continuous improvement initiatives and strategies for bidding workflows, templates and knowledge management
Keep up to date on legislative changes applicable to public tenders

What we offer

Competitive total compensation package
Professional development opportunities
High importance placed on work life balance (Family Responsible Certificate EFR)
Flexible benefits (childcare vouchers, employee discounts, etc.)

Bid Specialist

The Bid Specialist role at NTT DATA involves managing the bid process from quali...

Location

South Africa , Johannesburg

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent in Business, Commercial, Business Development, Finance or related field
Seasoned experience managing, coordinating and implementing the bid process successfully
Seasoned relevant experience in similar role within a related environment
Seasoned experience as a consultant or practitioner
Seasoned experience of working in a commercial role involving a significant amount of client interaction
Seasoned experience researching and collaborating with subject matter experts to write and edit compelling proposals that are customized to the needs of the client
Seasoned business and financial acumen
Seasoned understanding of organization's business model and key functions and offerings
Good attention to detail and high quality of work
Ability to utilize key systems and tools related to bids

Job Responsibility

Applies a level of project management principles and expertise to the management of bids including the management of resources, timeframes, risk, quality and governance
Manage all aspects and stages related to bids, including - Initiation and planning, Kick-off, Solution Definition, Content Development, Response Consolidation, Team Reviews, Quality Control, Management Review and Authorization, Package and Deliver, Post-submission, Administration, Bid Revisions, Bid Award, Win/Loss Review
Establishes clear and effective plans for each bid and execute in accordance with these plans
Effectively manages bid resources to facilitate the development of appropriate deal strategies, solution and service architectures, commercial models and delivery/service management plans
Ensures that company's risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/ mitigated
Keeps an auditable trail of all bid artefacts and records on recognized company systems
Ensures that each bid is subject to the requisite team and management reviews prior to client submission, complying with company corporate governance
Communicates accurately and timeously with all stakeholders and take responsibility for communications being received and understood
Manages performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer
Facilitates the sourcing of general bid collateral from authorized owners in the business

What we offer

Hybrid working environment
Opportunities for professional growth
Workplace embraces diversity and inclusion

Fulltime

Presales Bid Specialist

The Presales Bid Specialist at NTT DATA is responsible for managing the bid proc...

Location

India , Hyderabad

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Must have 3-8 years of presales experience
Seasoned business and financial acumen with some good knowledge of AI
Seasoned understanding of organization's business model and key functions and offerings
Good attention to detail and high quality of work
Ability to utilize key systems and tools related to bids
Seasoned knowledge of all elements that contribute to bids including geographic scope, solution scope, service scope and commercial complexity
Ability to build and maintain strong working relationships with key stakeholders at all levels of the organization and across all functions
Seasoned knowledge about the industry including competitors and market trends
Seasoned analytical and research skills
Effective reporting and presentation skills

Job Responsibility

Applies a level of project management principles and expertise to the management of bids including the management of resources, timeframes, risk, quality and governance
Manage all aspects and stages related to bids, including - Initiation and planning, Kick-off, Solution Definition, Content Development, Response Consolidation, Team Reviews, Quality Control, Management Review and Authorization, Package and Deliver, Post-submission, Administration, Bid Revisions, Bid Award, Win/Loss Review
Establishes clear and effective plans for each bid and execute in accordance with these plans
Effectively manages bid resources to facilitate the development of appropriate deal strategies, solution and service architectures, commercial models and delivery/service management plans
Ensures that company's risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/ mitigated
Keeps an auditable trail of all bid artefacts and records on recognized company systems
Ensures that each bid is subject to the requisite team and management reviews prior to client submission, complying with company corporate governance
Communicates accurately and timeously with all stakeholders and take responsibility for communications being received and understood
Manages performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer
Facilitates the sourcing of general bid collateral from authorized owners in the business

Fulltime

Proposals Assistant

The Proposals Assistant has established Proposals to perform a range of day-to-d...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

McDermott

Expiration Date

Until further notice

Requirements

High School Diploma required
2-3 years of relevant experience in the Oil and Gas & Energy industry
Thorough knowledge of MS Office
Commercial / Proposal awareness
Communication skills

Job Responsibility

Prepare a summary of Tender Documentation in terms of bid structure and bid submission formal requirements
Outline bid responsibility matrix
Prepare/customize/adapt bid templates and embed bid specifics there
Maintain proper bid templates, set up styles/headings / customized numbering, and instruct functions on use
Maintain the write-ups database and insert selected write-ups / go-by documents in the draft of the bid
Embed the inputs from functions into bid and maintain updated bid versions
Combine and export parts of the bid in correct formats with bookmarks/section pages and issue the final bid version as ready for submission status
Export and format data from Project Experience Database
Archive bid documents in i-docs
Keep all administrative work up-to-date and complete and keep all information current

Fulltime

Administration Specialist - Tenders and Bidding

Ennova Research

Location:
Italy , Mestre-Venice

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 08, 2025

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