Administration Officer Job at Brook-St Hiredonline (Belfast)

Administration Officer

Brook-St Hiredonline

Location:
United Kingdom , Belfast

Category:
Office Administration

Contract Type:
Not provided

Salary:

14.35 GBP / Hour

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Job Description:

Administration Officer - Immediate start. An exciting opportunity has arisen for an experienced Administrative Officer to join a busy and dynamic International Development team based in Belfast. This role plays a key part in supporting international students, partners, and academic colleagues, ensuring high-quality administrative services across global programmes and partnerships. You will be a highly organised professional with excellent communication skills, capable of managing multiple priorities in a fast-paced environment while delivering an exceptional service to students and stakeholders. This is an on-going temporary position.

Job Responsibility:

Provide comprehensive administrative support to ensure the effective day-to-day operation of the International Development function
Act as the main point of contact for incoming and outgoing international students across Study Abroad, Turing and Erasmus programmes, responding to enquiries and signposting appropriately
Collaborate with colleagues to design, review and improve administrative processes and service delivery
Liaise with academic and support teams to ensure students are enrolled on the correct modules and receive accurate timetables and access to virtual learning platforms
Support visa-related processes by ensuring students receive accurate guidance and that all records are maintained in line with UK Visa and Immigration compliance requirements
Develop and maintain an up-to-date database of international partners, tracking engagement and communications
Provide administrative support for the setup of international study programmes, learning agreements, itineraries and schedules for visiting individuals and groups
Coordinate and support key international events, working closely with teams such as Marketing and Hospitality
Liaise with placement providers to organise and manage student placements for incoming international students within required timescales
Service meetings and committees, including preparing agendas, taking minutes, organising hospitality and circulating documentation
Prepare and collate attendance records and marks for international students for Boards of Examiners
Use student management systems and virtual learning environments (following training) to maintain accurate academic and financial records
Support the preparation of content and documentation for international web and intranet pages
Maintain accurate financial records for international budgets, ensuring all expenditure follows organisational procurement procedures

Requirements:

A minimum of three years' recent administrative experience (within the last six years) in a complex working environment
Proven ability to work accurately under pressure, manage competing deadlines and maintain confidentiality at all times
Experience using information or student management systems
Strong IT skills, including Microsoft Word, Outlook and advanced Excel (formulas, data manipulation and reporting)
Experience liaising effectively with both internal and external stakeholders
Excellent written and verbal communication skills
Ability to use initiative and make sound decisions independently
Demonstrated ability to work effectively as part of a team
Experience of minute taking and maintaining financial records

Additional Information:

Job Posted:
January 25, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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Job Link Share:

Administration Officer

Brook-St Hiredonline

Location:
United Kingdom , Belfast

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 25, 2026

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