Administration Officer

• Support the planning, coordination, and delivery of external and internal events in collaboration with Deputy Directors and relevant teams
• Assist with logistics including venues, travel, communications, materials, and stakeholder engagement
• Assist in greeting visitors and organising and coordinating events on site at Black Mountain
• Under limited supervision, undertake a range of administrative tasks in accordance with established procedures
• Apply discretion as required in selecting the most appropriate method and sequence of completing tasks
• Recommend improvements to systems and procedures and implement any approved changes
• Provide support to more senior staff, and provide precedent-based policy and procedure interpretation and advice
• Maintain clear communication with clients regarding mutual expectations and monitor their satisfaction
• May provide instruction to staff on administrative process and may be required to oversee activities of less experienced administrative staff including scheduling, monitoring and checking of work
• May train other staff in the performance of routine activities
• Communicate openly, effectively and respectfully with all staff, clients and suppliers in the interests of good business practice, collaboration and enhancement of CSIRO's reputation
• Work collaboratively as part of a multi-disciplinary, regionally dispersed team to carry out tasks in support of CSIRO's scientific objectives
• Adhere to the spirit and practice of CSIRO's Values, Code of Conduct, Health, Safety and Environment procedures and policy and diversity initiatives
• Other duties as directed

• Demonstrated experience in providing secretarial or administrative support to a line manager and/or team in a fast paced and complex environment
• Demonstrated ability to clearly convey information, ideas and establish effective interpersonal relationships with a wide variety of people
• Strong organisational skills with the ability to prioritise demands and escalate issues when required
• Ability to work with minimal direction, show initiative and adaptability and the ability to professionally handle sensitive and confidential information, using appropriate judgment and discretion
• Ability to quickly adapt to technological, structural and procedural changes and maintain professionalism and flexibility
• Strong written communication skills, including the ability to prepare clear and accurate correspondence, reports, and administrative documentation, with accuracy and attention to detail
• Demonstrated experience supporting senior leaders, including management of complex calendars, briefings, travel, correspondence, and meeting logistics
• Ability to maintain confidentiality and stakeholder management skills, including liaising with senior and executive leaders as required

15.4% superannuation