Administration Officer and Personal Assistant to Deputy Principal of Learning Job at Melbourne Archdiocese Catholic Schools (Northcote)

Administration Officer and Personal Assistant to Deputy Principal of Learning

Melbourne Archdiocese Catholic Schools

Location:
Australia , Northcote

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Santa Maria College is a Catholic Girls’ Secondary School enriched with the tradition of the Sisters of the Good Samaritan catering for over 800 students from Year 7–12. Authorised as an International Baccalaureate global school, Santa Maria College offers the Middle Years Program (Year 7–10) as part of their contemporary approach to learning. Santa Maria College promotes the safety, wellbeing, protection and inclusion of all children and young people. At Santa Maria College, our vision of One Community, Three Villages embodies our commitment to educate young women now and into the future. Acutely aware of the interdependence between Faith, Learning and Wellbeing, our curriculum aims to naturally wed the IB Program and the values of the Good Samaritans.

Job Responsibility:

provide administrative support and assistance to the Deputy Principal-Learning & Teaching
work with discretion, diplomacy and confidentiality
manage the Deputy Principal’s diary including scheduling/arranging meetings, booking meeting rooms email management, filing and records management
manage initial telephone enquiries and requests to the Deputy Principal and redirect where appropriate
manage day to day correspondence and preparation of letters, emails, reports, presentations and other material as required
organise and facilitate internal and external functions
liaise promptly and efficiently with external organisations as required
Maintain accurate records, databases and files
Meet weekly with the Deputy Principal to work through priorities
Assist with Student Subject Selections via web preferences
Assist with Academic Excellence Assemblies
Assist with NAPLAN organisation
Is the SIMON Reports Administrator
Provide direct assistance to the VCE Leader for VASS Entry
Organise VCE Examination Storage and assist with management of Exam Supervisors
Support with other administrative tasks as required

Requirements:

confident in working autonomously and in a team setting to produce quality outcomes
clear sense of initiative and personal accountability
exemplary interpersonal skills including negotiation, influencing, conflict resolution and active listening
high level written and verbal communication skills including attention to detail and accuracy
high level problem solving skills
excellent planning and organisational skills
effective time management skills and ability to prioritise workload efficiently
confidence in providing information to students, parents, staff
confidence in assisting leadership staff and in managing sensitive information
proficient in Google suite and the use of ICT for communication and record keeping
proficient in organising and coordinating meetings and events
current Working with Children Check
current National Criminal History Record Check

Nice to have:

Level 2 First Aid and CPR Certificate
have genuine interest in the school, students and families within the School Community and able to develop cooperative working relationships

What we offer:

Enjoyable and friendly work culture with a great team environment
Employee Assistance Program to support mental health & wellbeing
Smart Salary Packaging available
Staff Functions, Celebrations and Events
Commitment to Personal Development relevant to your role

Additional Information:

Job Posted:
February 13, 2026

Expiration:
February 15, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Melbourne Archdiocese Catholic Schools - All Job Offers

Job Link Share:

Administration Officer and Personal Assistant to Deputy Principal of Learning

Melbourne Archdiocese Catholic Schools

Location:
Australia , Northcote

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 13, 2026

Expiration:
February 15, 2026

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Administration Officer and Personal Assistant to Deputy Principal of Learning

Melbourne Archdiocese Catholic Schools

Location:Australia , Northcote

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:February 13, 2026

Expiration:February 15, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Assistant Chief Engineer

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Staff Accountant

CyberArk PAM Engineer

Backend Web Developer

Quality Assurance Engineer

Coordinator Sepsis Program

Location:
Australia , Northcote

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
February 13, 2026

Expiration:
February 15, 2026