Administration & HR Assistant Job at Brook-St Hiredonline (Wadhurst)

Reception & HR Administration Assistant

Location

Salary:

Not provided

QPML

Expiration Date

Until further notice

Requirements

School leaving certificate is required
Excellent command of Microsoft office applications
Proven track record working with administrative and/or clerical procedures in a similar role
Exceptional written and verbal communication skills in English, whether in person, phone and/or written correspondence
Ability to work under pressure and to work closely with others in a multidisciplinary environment
Able to contribute positively as part of a team, helping out with various tasks as required
Attention to detail, influencing skills and assertiveness
Excellent interpersonal skills, able to communicate with confidence and clarity
Proficient analytical skills and a measured approach to decision-making, being able to take decisions as and when needed in the interest of efficiency
A motivated team player demonstrating an eager and positive work ethic

Job Responsibility

Providing secretarial, administrative and clerical services to the company, managing reception at all times
Greeting and assisting visitors in a courteous manner
Taking calls and recording messages accurately, directing calls accordingly
Organising and coordinating appointments and travel arrangements
Managing meeting rooms, ensuring that calendar invites are issued as needed when required and ensuring that meeting rooms are prepared in a timely manner ahead of scheduled meetings
Assisting with event organisation
Liaising and coordinating with suppliers and vendors for office upkeep and maintenance, ensuring that regular inventory checks are carried out to replenish and purchase supplies in good time
Supporting and assisting the Administration team with financial, administrative, marketing and HR tasks, as assigned from time to time
Assisting with IT services coordination, ensuring that such matters as printer services and maintenance are conducted on a regular basis, although tasks may vary as required from time to time
Building maintenance administration

Fulltime

HR Assistant – HR Operations and Recruitment

This is an exciting opportunity to join a dynamic, fast-growing accountancy and ...

Location

South Africa , Cape Town

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Excellent spoken and written English, with the ability to communicate clearly and professionally
Comfortable collaborating via Microsoft Teams and working extensively within an HRIS (e.g. HiBob)
Strong interpersonal skills with the confidence to build relationships across geographies and offices
Strong organisational skills with excellent attention to detail
Confidence working with HR systems, data, and process documentation
Strong communication skills, with the ability to work effectively with multiple offices and stakeholders
Ability to manage multiple tasks and priorities in a fast-paced environment
Previous experience in an HR administrative or HR operations role
Understanding of employment law and HR best practice
Graduate with a HR qualification (or working towards)

Job Responsibility

Provide all HR transactional administration relating to employees' terms and conditions
Maintain and update employee records in line with company policies and data protection regulations
Prepare HR documentation, including contracts, offer letters, and policies
Maintain accurate and up-to-date employee records in the HR system
Produce HR reports and data extracts as required
Ensure statutory and compliance documentation is completed and recorded correctly
Assist the Regional HR Business Partners in the recruitment process
Assist in administrative duties related to recruitment
Prepare onboarding materials and ensure a seamless onboarding experience
Produce reports and data extracts as required

What we offer

Competitive salary, commensurate with experience
Exposure to an international client base
Supportive, collaborative team culture
Clear opportunities for career progression

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Tech HR Consulting

Senior Administrative Assistant (Administrative Support Assistant III) - Tech HR...

Location

United States , McLean, Virginia; Richmond, Virginia

Salary:

80900.00 - 92300.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Job Responsibility

Manage daily calendars for multiple leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Serve as a guide and point of contact for other administrative staff within the organization, fostering a high-performing, team-oriented environment and sharing best practices
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

What we offer

health
financial
other benefits supporting total well-being

Fulltime

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support d...

Location

United States , Riverdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting human resources administration in a detail-oriented office environment
Working knowledge of onboarding procedures, employee file maintenance, and HR documentation practices
Familiarity with HRIS systems and the ability to manage both paper and electronic records accurately
Ability to handle confidential information with sound judgment and a high level of discretion
Experience coordinating background checks, employment verifications, or other pre-employment processes
Strong organizational skills with the ability to manage calendars, documents, and multiple priorities efficiently
Effective written and verbal communication skills for preparing correspondence and interacting with employees, vendors, and external partners

Job Responsibility

Safeguard confidential employee and organizational information while handling HR records and communications with professionalism
Lead employee recognition and engagement efforts by helping organize programs, events, and appreciation activities
Support the HR leadership team with planning logistics for department initiatives, including coordinating with community partners, vendors, and donors
Assist with onboarding activities by preparing new employee materials, organizing personnel folders, and helping new employees complete pre-employment steps
Maintain personnel files and HR documentation in alignment with records retention guidelines, including both physical and electronic filing systems
Coordinate pre-employment screening activities such as employment and education verification, background checks, and required physical exams
Respond to HR-related records requests and ensure documentation is gathered, tracked, and released appropriately
Manage administrative support tasks such as updating departmental forms, maintaining the employee directory, preparing memos and meeting materials, scheduling appointments, and arranging travel as needed
Oversee department supply purchasing activities, including ordering materials, tracking inventory, reconciling purchasing card transactions, and preparing requisitions based on vendor quotes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support d...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Exposure to or foundational knowledge of human resources administration
Experience working with HRIS platforms or other data entry systems
Familiarity with onboarding tasks such as preparing new employee paperwork and tracking pre-employment steps
Ability to review screening information and maintain confidential records with discretion
Strong attention to detail when handling payroll data, numeric entries, and employee documentation
Effective organizational skills with the ability to manage filing and routine administrative work
Clear communication skills and a dependable, team-oriented approach

Job Responsibility

Support onboarding activities by preparing and organizing new employee documentation and ensuring required forms are completed accurately
Enter and maintain employee information in HR systems and track candidate screening submissions and results
Review payroll-related records, compare payroll cards against supporting information, and flag discrepancies for follow-up
Input numerical and employee data into the appropriate fields and verify entries for accuracy and completeness
Assist with the administration and tracking of required health screening or COVID-related test documentation
Maintain organized HR files and perform routine document filing to support compliance and record retention
Provide general administrative assistance to the HR team across payroll and personnel processes

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

Human Resources (HR) Assistant

We are seeking a temporary HR Assistant to support a key project along with day-...

Location

United States , Auburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or HR support experience preferred
Strong attention to detail and ability to manage large volumes of documents
Experience with document scanning, filing, or data entry highly desirable
Ability to work independently and stay organized in a fast-paced setting
High level of discretion and professionalism with confidential data

Job Responsibility

Scan and digitize confidential employee files into electronic records
Organize and maintain HR documentation, including historical records
Ensure accuracy and proper filing within employee records systems
Assist with general HR administrative tasks and clerical support
Provide support to the HR team with day-to-day operations, as needed
Maintain strict confidentiality when handling sensitive employee information

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

Hr Assistant

Our nonprofit client is seeking a detail-oriented and mission-driven HR Assistan...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of administrative or HR support experience (nonprofit or mission-driven environment a plus)
Strong attention to detail and excellent organizational skills
Comfortable working in a fast-paced, service-oriented environment
Proficient in Microsoft Office (Word, Excel, Outlook)
Strong communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive information appropriately

Job Responsibility

Assist with onboarding new employees, including preparing offer paperwork, background check coordination, and orientation scheduling
Maintain and update employee records in HR systems, ensuring accuracy, confidentiality, and compliance
Support HR team with document filing, scanning, and organization of personnel files
Assist with timekeeping and basic payroll data entry support
Respond to routine employee HR inquiries and direct more complex questions to HR leadership
Coordinate interview scheduling and communicate with candidates and internal stakeholders
Support compliance tracking for required trainings, certifications, and policy acknowledgments
Assist with employee engagement initiatives, internal communications, and organizational events
Provide general administrative support to the HR department as needed

Fulltime

New

Human Resources (HR) Assistant

We are looking for an organized Human Resources (HR) Assistant to provide day-to...

Location

United States , Coraopolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in office support, administrative assistance, or human resources coordination.
Prior exposure to HR administration, including onboarding, personnel records, or employee support activities.
Working knowledge of HRIS platforms and Microsoft Office applications.
Experience handling confidential information with professionalism and discretion.
Ability to manage multiple priorities, stay organized, and follow through on detailed processes.
Strong written and verbal communication skills in an office setting with attention to detail.
Experience with payroll support or related HR tasks is preferred.
Must be able to work onsite Monday through Friday and meet all pre-employment requirements.

Job Responsibility

Support daily human resources and front-office activities by coordinating administrative tasks, maintaining organized records, and responding to routine inquiries from staff and visitors.
Assist with recruiting and onboarding processes, including interview scheduling, pre-employment steps, onboarding paperwork, and screening coordination.
Maintain accurate personnel and resident documentation by updating files, ensuring compliance standards are met, and preserving confidentiality.
Provide payroll and billing assistance by gathering required information, tracking charges, and helping process related business office transactions.
Offer clerical support to department leaders and the Executive Director through calendar coordination, document preparation, correspondence, and meeting support.
Help manage HRIS and other office systems by entering data, verifying information, and resolving routine record discrepancies.
Contribute to employee relations support by handling basic requests professionally and escalating sensitive matters when appropriate.
Assist with community business operations such as apartment rental coordination, resident-related administrative support, and general office workflow improvement.
Perform additional administrative or human resources duties as assigned to support smooth daily operations across the community.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Administration & HR Assistant

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