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Randstad Logo Randstad · Office Administration

Administration & Finance Officer

Greece, Athens · Job Posted December 23, 2025
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Job Description

We are seeking, on behalf of a well-established architecture office, a highly organized and detail-oriented Administration & Finance Officer to join their dynamic team. The ideal candidate will play a key role in coordinating financial, administrative, and HR-related tasks, ensuring smooth internal operations and collaboration with external partners. This role is ideal for someone with strong accounting knowledge, experience in office coordination, and the ability to manage multiple responsibilities in a structured environment.

Job Responsibility

  • Coordinate daily communication with the accounting and tax office
  • Perform monthly data entry, update records, and maintain organized filing systems
  • Manage interactions with external collaborators, subcontractors, and suppliers
  • Monitor balances, schedule payments and collections, and reconcile accounts
  • Support proposal preparation, project initiation processes, and expense tracking
  • Handle project certifications and liaise with clients regarding approvals and payments
  • Track receivables, send payment reminders, and ensure financial timelines are met
  • Oversee invoicing processes and validate supplier documents
  • Monitor bank accounts, execute payments, and maintain financial archives
  • Assist with tax and license procedures, and support insurance and compliance tasks
  • Collaborate with project teams and contribute to internal coordination
  • Prepare monthly financial reports, forecasts, and budget monitoring
  • Organize quarterly contract submissions and ensure cost control with regular vendors
  • Coordinate payroll processes with accounting, including HR documentation (hiring, departures, leave, evaluations, etc.)
  • Respond to internal employee requests and support HR-related matters

Requirements

  • 5–7 years of relevant experience in administration or financial coordination
  • prior experience in
  • Professionalism
  • discretion
  • reliability
  • ability to work under tight deadlines
  • organizational skills
  • Bachelor’s degree in Accounting, Finance, or a related field
  • Excellent command of Microsoft Office (especially Excel)
  • Solid knowledge of Greek tax law, VAT, MyData, and accounting procedures
  • Strong written and spoken communication skills in both Greek and English
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