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We are seeking, on behalf of a well-established architecture office, a highly organized and detail-oriented Administration & Finance Officer to join their dynamic team. The ideal candidate will play a key role in coordinating financial, administrative, and HR-related tasks, ensuring smooth internal operations and collaboration with external partners. This role is ideal for someone with strong accounting knowledge, experience in office coordination, and the ability to manage multiple responsibilities in a structured environment.
Job Responsibility:
Coordinate daily communication with the accounting and tax office
Perform monthly data entry, update records, and maintain organized filing systems
Manage interactions with external collaborators, subcontractors, and suppliers
Monitor balances, schedule payments and collections, and reconcile accounts
Support proposal preparation, project initiation processes, and expense tracking
Handle project certifications and liaise with clients regarding approvals and payments
Track receivables, send payment reminders, and ensure financial timelines are met
Oversee invoicing processes and validate supplier documents
Monitor bank accounts, execute payments, and maintain financial archives
Assist with tax and license procedures, and support insurance and compliance tasks
Collaborate with project teams and contribute to internal coordination
Prepare monthly financial reports, forecasts, and budget monitoring
Organize quarterly contract submissions and ensure cost control with regular vendors
Coordinate payroll processes with accounting, including HR documentation (hiring, departures, leave, evaluations, etc.)
Respond to internal employee requests and support HR-related matters
Requirements:
5–7 years of relevant experience in administration or financial coordination
prior experience in
Professionalism
discretion
reliability
ability to work under tight deadlines
organizational skills
Bachelor’s degree in Accounting, Finance, or a related field
Excellent command of Microsoft Office (especially Excel)
Solid knowledge of Greek tax law, VAT, MyData, and accounting procedures
Strong written and spoken communication skills in both Greek and English
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