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Administration & Finance Assistant (part-time) supports the local office administrative and finance needs. Key responsibilities include managing payment processing through e-banking, monitoring expenses and budget analysis, processing travel refunds and coordinating travel arrangements. This role also involves supporting visiting colleagues, tracking transactions and collaborating closely with accounting, HR and other administrative teams. The ideal candidate is detail-oriented, capable of multitasking and able to work effectively with cross-functional teams to maintain various office operations.
Job Responsibility:
Payment Processing: Handle payment requests for the local office, utilizing e-banking systems
Cost Monitoring and Reporting: Assist in tracking and analyzing local office expenses, preparing relevant reports
Budget Analysis: Prepare budget analysis reports and assist with budget planning
Refund Processing: Handle business travel refunds efficiently
Travel Coordination: Organize travel arrangements, including booking accommodations and coordinating transportation as needed
Visitor Support: Provide comprehensive support to colleagues from global offices visiting the local office
Transaction Tracking: Monitor all transactions using the internal platform to ensure accuracy
Cross-Department Collaboration: Work closely with accounting, HR and other administrative departments to ensure seamless operations
Requirements:
Bachelor degree in Economics or related field
Previous experience in an administrative, office management or coordination role
Advanced English skills in written and spoken language
Strong organizational skills and ability to prioritize
Good communication skills and approachable personality
Ability to meet deadlines & problem-solving mindset
Computer literacy
Ability to act with integrity, professionalism and confidentiality