Administration / EA

• Calendar and diary co-ordination and prioritisation
• Set up and management of all meetings
• Monitoring of all emails and incoming messages including meeting invitations
• Management of international communication (both internal and external including our stakeholders)
• Attendance at monthly ED lead team meetings, for the purpose of collation, distribution, and tracking of meeting minutes and actions
• Answer and direct incoming calls in a professional and courteous manner. Ensuring that detailed information is taken for messages
• Greet and welcome visitors, ensuring a positive and professional front of house experience
• Maintain security by following and managing visitor sign in/out forms and procedures
• Sort, distribute and manage incoming and outgoing mail deliveries
• Coordinate meeting room bookings, ensuring efficient scheduling and use of space
• Set up meeting rooms when required, including for Town Halls and any external facing or VIP events

Baseline Security Clearance