CrawlJobs Logo
JPJ Audio Logo JPJ Audio · Office Administration

Administration Coordinator

Australia, Yarraville · Job Posted June 17, 2026
Apply Position
Job Link Share

Job Description

We have an exciting opportunity for an Administration Coordinator to join one of Australia's leading audio production companies, based in Yarraville, Victoria. This is an ideal role for a highly organised and motivated person looking to build a career in the live entertainment industry. Supporting the Administration & Operations Manager and wider Operations team, you'll assist with crew scheduling, travel coordination, and day-to-day administration helping us deliver successful live events and touring projects. You'll work closely with crew and internal teams, and liaise with clients, becoming a valued part of the production process from planning through to delivery. If you're detail-oriented, proactive and enjoy being part of a collaborative team, we'd love to hear from you.

Job Responsibility

  • Act as the first point of contact for the office, handling day-to-day communications with internal staff, external contractors, suppliers and production clientele
  • Manage daily administrative tasks including coordinating office supplies and stock levels, raising purchase orders and client invoices, supporting staff meetings and internal events, arranging external training, and providing general office support
  • Assist with providing WHS administration support across live productions by preparing and providing SWMS documentation and assisting with venue induction setup and processing
  • Coordinate travel and accommodation arrangements for crew as required

Requirements

  • Minimum 2 years’ experience in administration, or a similar role
  • Proficient in the use of Microsoft Office Suite, and other software/systems
  • Strong organisational and interpersonal skills, with the ability to work effectively within a team environment, use initiative, manage multiple tasks, maintain attention to detail, and demonstrate a positive work ethic and willingness to learn new systems

Nice to have

  • Knowledge of and/or experience in the professional audio and live sound production industry, either in theatre or the concert touring industry is highly desirable
  • Prior rostering and scheduling experience would be considered a strong advantage

What we offer

  • Competitive remuneration
  • Opportunity to work for and learn from one of Australia’s leading live production companies
  • Genuine opportunities to build a long-term career in the live entertainment industry
  • Exposure to major productions
  • Ongoing learning and internal development opportunities
  • Access discounts on health insurance and gym memberships through our HR platform
  • Confidential wellbeing support through Support Act's Employee Assistance Program (EAP)
  • Access exclusive employee discounts across technology, home, lifestyle, entertainment and travel
JPJ Audio - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administration Coordinator

8 matching positions

Administration Coordinator

In this role, you'll be responsible for providing essential administrative and c...
Location
Location
United Kingdom , Canterbury
Salary
Salary:
26000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative or coordination role
  • Strong organisational skills with the ability to manage multiple tasks and priorities
  • High attention to detail and accuracy in data entry and record keeping
  • Confident communicator, comfortable liaising with engineers, suppliers, and internal teams
  • Competent with Microsoft Office (Excel, Outlook, Word) and ideally business systems (CRM / order management tools)
  • Basic understanding of stock control or inventory management
  • Comfortable working in a fast-paced, operational environment
  • Team-oriented with a customer-focused mindset
Job Responsibility
Job Responsibility
  • Process and track customer service orders from acceptance through to completion
  • Place orders with suppliers
  • Maintain accurate order records within CRM, service delivery, and tracking systems
  • Monitor order progress, update stakeholders, and escalate delays or issues as required
  • Book and coordinate field engineers for installations, surveys, and service visits
  • Maintain engineer schedules, ensuring efficient use of resources and adherence to delivery timelines
  • Liaise with engineers to confirm appointments, access requirements, and job readiness
  • Order standard stock items in line with approved procedures
  • Track stock levels for field engineering teams and highlight low-stock or replenishment requirements
  • Maintain basic inventory records, including stock issued, received, and returned
What we offer
What we offer
  • 25 days annual leave plus Bank holidays
  • Birthdays Off
  • 6 Month Reviews
  • Home Broadband
  • Regular Office Food Events
  • Lunch & Learns with Leadership Team
  • Regular Team Socials
  • Concessions (Discounted UK Holidays, Sky TV Packages etc)
  • Perkbox (Including over 9,000 perks, discounts and benefits)
  • Virtual GP Appointments - Dr Care Anywhere
  • Fulltime
Read More
Arrow Right

Administration Coordinator

Do you like office work? Do you like the diversity of tasks? We have the job you...
Location
Location
Canada , Saint John's
Salary
Salary:
18.25 CAD / Hour
https://www.randstad.com Logo
Randstad
Expiration Date
August 02, 2026
Flip Icon
Requirements
Requirements
  • 6 months to 1 year of work experience in an administrative position
  • Good command of computer software
  • Resourceful and autonomous
Job Responsibility
Job Responsibility
  • Confirm and remind clients of their upcoming appointments through calls, emails
  • Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
  • Resolve appointment-related issues or conflicts effectively and promptly
  • Assist with other administrative tasks related to appointments and scheduling
  • Enter and update appointment details accurately in the company’s scheduling system
  • Track and report on appointment statistics and trends as needed
What we offer
What we offer
  • Individual insurance programs from day 1
  • Beautiful dynamic working environment
  • Diversity of tasks
  • Fulltime
Read More
Arrow Right

Administration Coordinator

Do you like office work? Do you like the diversity of tasks? We have the job you...
Location
Location
Canada , Mount Pearl
Salary
Salary:
18.25 CAD / Hour
https://www.randstad.com Logo
Randstad
Expiration Date
August 06, 2026
Flip Icon
Requirements
Requirements
  • 6 months to 1 year of work experience in an administrative position
  • Good command of computer software
  • Resourceful and autonomous
Job Responsibility
Job Responsibility
  • Confirm and remind clients of their upcoming appointments through calls, emails
  • Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
  • Resolve appointment-related issues or conflicts effectively and promptly
  • Assist with other administrative tasks related to appointments and scheduling
  • Enter and update appointment details accurately in the company’s scheduling system
  • Track and report on appointment statistics and trends as needed
What we offer
What we offer
  • Individual insurance programs from day 1
  • Beautiful dynamic working environment
  • Diversity of tasks
  • Fulltime
Read More
Arrow Right

Administration Coordinator

A fantastic opportunity to join a small family run business as their Administrat...
Location
Location
United Kingdom , Newton Abbot
Salary
Salary:
28000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Ideally have worked within the construction or engineering sector
  • experienced in administration
  • have a 'can do' attitude
  • like a varied workload and to work autonomously
  • have great accuracy and attention to detail with high standards
  • a fun and upbeat disposition
Job Responsibility
Job Responsibility
  • Deal with all telephone enquiries
  • Provide quotations and book site inspection visits
  • Be in charge of marketing activity from sales emails to social media posts
  • Facilities management for the office to ensure smooth running
  • HR and Personnel administration including booking training courses, dealing with holiday requests and assist with recruitment of engineers
  • Manage the email inbox
  • Scheduling for all of the engineers on site, including job sheets
  • Place orders with suppliers and arrange the delivery and collection of these plus all associated paperwork
  • Invoicing and administration support to the accounts dept.
What we offer
What we offer
  • Generous holiday of 23 days plus Bank holidays
  • onsite parking
  • small supportive team environment
  • Fulltime
Read More
Arrow Right

Administration Coordinator

We are seeking a highly organised and proactive Administrator to join our client...
Location
Location
United Kingdom , Soham
Salary
Salary:
26000.00 GBP / Year
xpertresourcing.co.uk Logo
Xpert Resourcing
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Computer literate with good understanding of MS office suite
  • Excellent communication and interpersonal skills
  • Highly organised
  • Problem solving skills
  • Proven history of success within a customer service role
Job Responsibility
Job Responsibility
  • Assisting the department managers with all administration tasks
  • Respond to customer emails
  • Planning jobs and scheduling
  • Raising purchase orders and liaising with suppliers
  • Answering incoming calls
  • Building and maintaining relationships with clients
What we offer
What we offer
  • 23 days plus bank holidays
  • Pension
  • Healthcare plan
  • Fulltime
Read More
Arrow Right

Administration Coordinator

One of Australia's leading audio production companies is seeking a reliable and ...
Location
Location
Australia , Homebush West
Salary
Salary:
Not provided
jpjaudio.com.au Logo
JPJ Audio
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 3 years’ experience in a similar administrative role
  • Proficient in the use of Microsoft Office Suite
  • excel, word, outlook and PowerPoint
  • Excellent organisational skills and the ability to meet multiple deadlines
  • Sound knowledge and experience using accounting software
  • Great communication skills and ability to build strong working relationships
  • Demonstrated organisational and time management skills and the ability to multi-task and work under pressure
  • Demonstrated positive work ethic and the willingness to learn new systems
Job Responsibility
Job Responsibility
  • Act as the first point of contact for all onsite visitors and incoming calls, and respond to general email enquiries, as directed
  • Manage daily administrative tasks, including
  • assisting with courier/freight bookings, raising purchase orders and providing general office support, as directed
  • Coordinate the purchase of office supplies and manage stock levels
  • assist other departments with purchasing, as required
  • Assist with the administration of the company motor vehicle fleet
  • Organise staff meetings and events, including minute taking, issuing staff invites, and arranging external training for staff, as directed
  • Provide ongoing assistance to the operations team
  • including but not limited to crew scheduling, invoicing, data entry, and booking labour, and assist with staff travel and accommodation bookings, as required
  • Assist with WHS administration for live productions, including preparing and coordinating SWMS documentation to support Account Managers
What we offer
What we offer
  • Competitive Remuneration
  • Fulltime
Read More
Arrow Right

Administration Coordinator

This is a role where no two days are the same, ideal for someone who thrives in ...
Location
Location
United Kingdom , Crawley
Salary
Salary:
13.00 - 14.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised with excellent attention to detail
  • A confident communicator, both written and verbal
  • Proactive, adaptable and solutions‑focused
  • Comfortable using Microsoft 365 and general office software
  • Able to prioritise workload and manage competing deadlines
  • Friendly, approachable and a real team player
  • Previous administrative experience is preferred
Job Responsibility
Job Responsibility
  • Handling customer enquiries via phone and email, providing prompt and friendly support
  • Logging and maintaining customer records in our internal systems
  • Following up on outstanding queries and ensuring issues are resolved efficiently
  • Preparing customer‑facing documents, confirmations, and correspondence
  • Monitoring shared inboxes and prioritising incoming requests
  • Supporting service teams with administrative tasks
  • Providing clear, professional updates to customers and colleagues
  • Maintaining accurate records and updating internal systems
  • Taking ownership of tasks and spotting opportunities to improve efficiency
What we offer
What we offer
  • Eye care vouchers and money towards glasses should you require them for VDU purposes
  • We can search for permanent work whilst you're in assignments and offer expert interview support and advice
  • Weekly pay
  • Pension scheme option (with employer contributions)
  • 28 days paid annual leave (Based on a weekly accrual)
  • Fulltime
Read More
Arrow Right
New

Sales Administration Coordinator

Location
Location
Australia , Melbourne
Salary
Salary:
Not provided
wyndhamdestinations.com Logo
Wyndham Destinations
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High level of energy and self-motivation
  • Strong customer service values and focus
  • Excellent communication skills, both written and verbal
  • Ability to work independently as well in a team environment
  • Proficient in Microsoft Applications and knowledge of CRM systems
  • Must be available to work public holidays, school holidays and weekends
Job Responsibility
Job Responsibility
  • Provide support to the sales staff in daily support duties
  • Be the face and heart of our business through your interactions
  • Ensure premium inventory levels are properly maintained and audited, and review weekly inventory reports
  • Be the voice of our team through your communications with both internal and external stakeholders
  • Be a key contact for the dynamic Sales Team by ensuring the accurate recording of information in relation to guest flow, booking numbers and team details
  • Be focused and balance these tasks with administration duties both reoccurring and adhoc such as data entry, reporting and ad-hoc administrative duties
  • Ensure compliance with cash handling and transactions
What we offer
What we offer
  • Professional development funding
  • Discounted hotel stays across Australia, Fiji, New Zealand
  • Subsidised private health cover upon successful completion of probation
  • Birthday leave to celebrate your special day
  • Close proximity to public transport
  • Parttime
Read More
Arrow Right