Administration Coordinator

• Act as the first point of contact for all onsite visitors and incoming calls, and respond to general email enquiries, as directed
• Manage daily administrative tasks, including
• assisting with courier/freight bookings, raising purchase orders and providing general office support, as directed
• Coordinate the purchase of office supplies and manage stock levels
• assist other departments with purchasing, as required
• Assist with the administration of the company motor vehicle fleet
• Organise staff meetings and events, including minute taking, issuing staff invites, and arranging external training for staff, as directed
• Provide ongoing assistance to the operations team
• including but not limited to crew scheduling, invoicing, data entry, and booking labour, and assist with staff travel and accommodation bookings, as required
• Assist with WHS administration for live productions, including preparing and coordinating SWMS documentation to support Account Managers
• Support payroll and other key departments during leave periods, and provide administrative assistance to the HR team, as required. Liaise with our interstate offices for general admin assistance, as required

• Minimum 3 years’ experience in a similar administrative role
• Proficient in the use of Microsoft Office Suite
• excel, word, outlook and PowerPoint
• Excellent organisational skills and the ability to meet multiple deadlines
• Sound knowledge and experience using accounting software
• Great communication skills and ability to build strong working relationships
• Demonstrated organisational and time management skills and the ability to multi-task and work under pressure
• Demonstrated positive work ethic and the willingness to learn new systems

• Experience in the live entertainment industry, with an understanding of its operational and employment award complexities
• Demonstrated experience in payroll administration, including processing, reporting, and compliance
• Experience using HRIS platforms (Employment Hero preferred) with a focus on maintaining accurate employee data and supporting system processes

Competitive Remuneration