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Administration Assistant

ogier.com Logo

Ogier

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Location:
Jersey

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Collaboration is key to how we work, and we are looking for an Administration Assistant to join our innovative Global Support team, to provide administrative and secretarial assistance to the Ogier team. This is an exciting opportunity to work as part of a global team in a growing area of the business. Our Global Support team is a group of like-minded professionals, tasked with supporting the business with all manner of administration including preparing documentation, updating systems, managing client interactions and responding to queries.

Job Responsibility:

  • Typing of correspondence and formatting documentation
  • Ensuring current files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded
  • Preparation of invoices, sending out to the client and follow up of payments with clients
  • Keeping business systems up to date
  • Managing client interactions and supporting Partners and their teams with client investigative work along with drafting client communications and legal documents
  • Organising in-house and external meetings along with travel as necessary
  • General printing/scanning and production of Court bundles where necessary
  • To work independently and take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business
  • Be proactive in your communication and engagement with fee earners identifying opportunities the support with easing the administrative burden
  • Apply process improvement training by documenting existing processes and identifying process improvement opportunities that deliver efficiencies and improve client experience
  • Mentor and provide training and support to colleagues
  • Support IT and change project implementation through contribution to user acceptance testing, training coordination, system upgrades and process improvement sessions

Requirements:

  • previous administration experience (ideally in a legal or professional services environment)
  • tech-savvy outlook
  • comfortable working within a busy environment
  • good organisational skills
  • ability to efficiently and effectively manage your own time and prioritise your workload
  • strong attention to detail
  • proficient in Word/Outlook
  • working knowledge of Excel and PowerPoint

Additional Information:

Job Posted:
January 22, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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