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Administration Assistant

ogier.com Logo

Ogier

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Location:
Luxembourg

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Collaboration is key to how we work, and we are looking for an Administration Assistant to add depth to the support that we provide to our teams, to ensure efficiencies in every area. Our innovative Global Support Team is a group of like-minded professionals, tasked with supporting the business with all manner of administration. We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.

Job Responsibility:

  • Answering incoming telephone calls
  • Arranging conferencing facilities
  • Preparing documentation and typing correspondence
  • Ensuring active files are kept up to date (filing emails and correspondence, photocopying, scanning)
  • Closing matters when concluded
  • File opening and follow up
  • Updating system records with client, office and matter information
  • Orders and filings on the Luxembourg Business Register
  • Partake in process creation and improvements
  • Managing client interactions
  • Organising in-house and external meetings, plus travel and business development events
  • Providing support and reception cover as required
  • Participating in interjurisdictional tasks, assisting wider fee earning teams and colleagues
  • Taking ownership of allocated administrative tasks
  • Assisting the fee earners and wider teams in the business

Requirements:

  • Previous administration experience within a legal or professional services environment
  • Tech savvy outlook
  • Good organisational skills
  • Ability to efficiently and effectively manage workload
  • Strong attention to detail
  • Proficient in Word/Outlook
  • Working knowledge of Excel
  • Perfect command of both written and spoken English and French

Nice to have:

Any other language besides English and French

Additional Information:

Job Posted:
March 22, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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