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Swale Academies Trust Logo Swale Academies Trust · Office Administration

Administration Assistant

United Kingdom, Sittingbourne Employment contract 14399.00 - 15003.00 GBP / Year · Job Posted June 04, 2026
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Job Description

Swale Academies Trust has an exciting opportunity for an Administration Assistant to join our Central Services team based at Ashdown House in Sittingbourne. We are looking for a professional, highly organised, and adaptable individual to provide vital support to the Company Secretary, Trust Executives, and our wider Central Services. This is a versatile and essential role that offers a unique insight into the governance and operational heart of the Trust.

Job Responsibility

  • Assisting with policy tracking, website compliance, and maintaining critical registers for Director business interests as well as data protection impact assessment records
  • Managing the initial intake and progress tracking of Freedom of Information (FOI) and Subject Access Requests (SARS)
  • Organising hearings and panel meetings, including preparing sensitive paper evidence packs
  • Acting as the first point of contact for visitors, managing the Trust's main and recruitment email inboxes, and organising meeting room logistics
  • Supporting the HR Recruitment Officer with vacancy adverts, job descriptions, and pre-employment matters

Requirements

  • Proactive team player with a 'can-do' attitude
  • ability to maintain absolute confidentiality when handling sensitive information
  • comfortable working in a fast-paced environment where priorities can shift rapidly
  • high standards of diplomacy and accuracy
  • proficiency in Google Suite
  • excellent record-keeping skills

What we offer

  • Local Government Pension Scheme
  • Enhanced Maternity Pay
  • Salary Sacrifice Shared Cost AVC (Additional Voluntary Contribution) Scheme
  • Employee Referral Recruitment Incentive
  • Access to training and development
  • On-site Parking
  • Discounts with local and national retailers, cinemas and restaurants
  • Employee Assistance Programme – Wellbeing and advice
  • Cycle to Work scheme
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