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Administration Analyst with German

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JLL

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Location:
Poland , Warsaw

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

You will be part of a collaborative international support team that enables the success of JLL’s Retail Leasing business across Germany.

Job Responsibility:

  • Process purchase orders and supplier setup by creating reference codes, managing onboarding forms, and coordinating with Accounts Payable for timely processing
  • Maintain client databases by updating contact information, tracking interactions, and ensuring data accuracy in internal systems
  • Coordinate offer distribution by processing broker requests, distributing property offers to recipients, and managing communication workflows
  • Prepare business documents including agreements, NDAs, and contracts using broker specifications and maintaining accuracy standards. Data processing, creation of presentations (PowerPoint)
  • Process invoicing and expenses by setting fees, managing client billing, and coordinating approval workflows with brokers and clients
  • Provide administrative support by filing correspondence, documenting interactions, and handling ad-hoc requests from team members

Requirements:

  • German (minimum B2) and English (minimum B2) language fluency
  • Excellent organizational and time management skills, with the ability to prioritize and multitask effectively
  • Strong attention to detail and accuracy, with a commitment to maintaining high-quality work
  • Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Strong interpersonal and communication skills, both written and verbal
  • Ability to work at a fast pace, with energy and enthusiasm
  • Ability to work both independently and collaboratively, demonstrating a proactive and positive attitude
  • Strong problem-solving abilities and the willingness to take initiative

Nice to have:

  • Experience in administrative roles, preferably in fast-paced environments is a plus
  • Knowledge of the real estate industry is a plus
What we offer:
  • life insurance
  • medical care – Luxmed
  • Multisport

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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