Administration & Accounting Specialist Job at UNOX (Nørresundby)

Accounting Administration Specialist

We are looking for a detail-oriented Accounting Administration specialist to sup...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in accounting support, office administration, or a related clerical role
Working knowledge of Accounts Payable, Accounts Receivable, invoice processing, and daily reconciliation activities
Experience using QuickBooks or similar accounting software to manage transactions and maintain records
Strong data entry skills with close attention to accuracy, organization, and follow-through
Ability to communicate professionally with customers, tenants, visitors, and internal staff
Comfortable handling multiple responsibilities across accounting, office support, and warehouse administration
Proficiency with basic office systems and the ability to learn company-specific processes quickly

Job Responsibility

Support account balancing activities by helping prepare and review routine reconciliations for financial records
Maintain office and operational supply levels by tracking inventory, arranging purchases, and coordinating distribution to designated teams
Provide front-desk and administrative assistance by responding to phone inquiries, greeting visitors, and directing requests appropriately
Help coordinate tenant service needs by logging repair issues and following up on maintenance-related requests
Record incoming payments and deposits accurately to support day-to-day accounting controls and documentation
Organize and track recurring facility and safety inspections, including maintaining records for fire, security, and health-related reviews
Prepare and issue purchase orders for maintenance work and related operational needs
Enter and update inventory, accounting, and administrative information in company systems with a high level of accuracy
Train to support food safety coordination duties, including assisting with scheduled weekly, monthly, and annual inspection activities
Help uphold compliance standards by monitoring administrative requirements and supporting documentation for operational policies

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Accounting Specialist

We are looking for an Accounting Specialist to join a wood and furniture manufac...

Location

United States , Youngstown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounting, bookkeeping, accounts receivable, accounts payable, or a similar finance-related role
Working knowledge of both receivables and payables processes, including invoicing, payment application, and account balancing
Proficiency with accounting software or ERP systems and solid skills in Microsoft Excel and other Microsoft Office applications
Strong attention to detail with the ability to manage multiple deadlines and maintain accurate financial records
Effective analytical and problem-solving abilities for researching discrepancies and resolving transactional issues
Clear written and verbal communication skills for working with customers, vendors, and internal business partners
Detail-oriented approach to handling confidential financial information and following established accounting standards and company policies
Associate degree in Accounting, Finance, Business Administration, or a related field preferred
manufacturing industry experience is a plus

Job Responsibility

Create and issue customer invoices promptly, ensuring billing details are complete and accurate
Record and post incoming payments from multiple channels, including checks, electronic transfers, and card transactions
Review outstanding customer balances, follow up on overdue accounts, and help resolve collection matters professionally
Investigate billing questions, payment variances, and account discrepancies to bring issues to resolution efficiently
Enter vendor invoices with proper account coding, required approvals, and supporting backup documentation
Prepare supplier payments through approved payment methods and verify transactions are processed on schedule
Reconcile vendor statements and account activity, identifying and correcting inconsistencies when they arise
Support monthly and annual close tasks by assisting with reconciliations, financial schedules, reporting, and audit documentation
Maintain organized customer and vendor records within the accounting system while contributing to process improvements, automation initiatives, and departmental cross-training as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Accounting Specialist

We are looking for an Accounting Specialist to support a broad range of day-to-d...

Location

United States , Santa Barbara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in accounting operations, including accounts payable, accounts receivable, billing support, and general financial administration
Proficiency with accounting software and ERP platforms, with the ability to work effectively in systems such as Yardi, Concur, ADP, or similar financial applications
Strong reconciliation and audit skills, including reviewing invoices, bank activity, petty cash, and transaction-level discrepancies
Ability to manage check processing, deposits, refunds, journal entries, and month-end support tasks with a high degree of accuracy
Knowledge of vendor setup practices, including validation of tax forms and supporting compliance documentation
Solid organizational and communication skills, with the ability to collaborate across property teams and operations staff
High attention to detail and the ability to prioritize multiple deadlines in a fast-paced accounting environment

Job Responsibility

Generate daily cash documentation and examine banking activity to confirm incoming funds, resolve mismatches, and gather supporting processor reporting
Coordinate communication with properties regarding account-related exceptions and respond to routine property accounting questions with timely follow-up
Process payment reversals such as credit card refunds and voids while ensuring accurate records are maintained
Audit accounts payable batches against source invoices, route completed batches for operational approval, and post approved transactions for payment processing
Prepare check runs, distribute issued payments, and record recurring utility-related journal entries and other scheduled postings
Review financial tracking reports, utility schedules, petty cash activity, and month-end pre-close materials to identify irregularities and support accurate close procedures
Manage tax, insurance impound, and sales tax payment activities, including preparing bank deposits and completing monthly bank reconciliations
Set up and approve vendor records in Yardi after required documentation is received, maintain year-end vendor totals for reporting, and assist with urgent check requests and other assigned accounting projects

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Finance and Accounting Specialist

New Jersey–based single family office seeks exceptionally intelligent and respon...

Location

United States , Woodbridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

8+ years in family office, private client, public accounting, private equity, or wealth management environments
Advanced Excel skills
Demonstrated experience building processes rather than simply maintaining existing ones
Experience with high-net-worth clients
Experience in working with QuickBooks and/or other accounting software
Familiarity with family office and reporting platforms
Strong accounting and financial reporting expertise

Job Responsibility

The successful candidate will play a key role in creating the foundation for a sophisticated family office structure, including accounting, reporting, cash management, document organization, tax coordination, and advisor management
Assist in building Family Office Infrastructure
Establish accounting systems and procedures across all family entities
This is a hands-on role responsible for developing accounting processes, implementing reporting systems, organizing financial information across entities, and establishing best practices for family office operations
Create and maintain entity organizational charts and ownership structures
Develop a centralized financial reporting framework
Implement document management and record retention systems
Assist in evaluating and implementing family office technology platforms
Family Office Administration
Organize financial records and historical documentation

What we offer

health insurance
paid time off
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

New

Accounting Specialist

We are looking for an Accounting Specialist to support core financial operations...

Location

United States , Galveston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting both accounts payable and accounts receivable activities in a detail-focused accounting environment
Working knowledge of billing processes, invoice handling, and account reconciliation practices
Ability to manage high-volume invoicing with strong attention to detail and accuracy
Proficiency in data entry and maintaining organized financial documentation
Familiarity with month-end close support and routine accounting procedures
Strong problem-solving skills with the ability to investigate and resolve payment or account discrepancies
Effective written and verbal communication skills and the ability to work well with internal and external stakeholders

Job Responsibility

Process vendor payments, review invoices for accuracy, and ensure accounts payable transactions are completed on schedule
Manage customer invoicing and incoming payments while helping maintain timely and accurate accounts receivable records
Perform account reconciliations and research discrepancies to support clean and balanced financial data
Assist with month-end close activities by preparing entries, organizing supporting documentation, and updating account records
Handle high-volume billing and invoicing tasks with close attention to deadlines and transaction accuracy
Enter financial data into accounting systems and verify information to maintain complete and reliable records
Support day-to-day accounting operations by coordinating billing, payment tracking, and related administrative tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day financial oper...

Location

United States , Melbourne

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations in areas such as accounts payable, accounts receivable, billing, and general accounting activities
Working knowledge of account reconciliation practices and the ability to maintain accurate financial records
Familiarity with accounts receivable systems and comfort researching payment issues, discrepancies, and account-level questions
Strong administrative and organizational skills, including document management, record retention, and maintaining structured filing systems
Ability to make sound decisions within established authority guidelines while consistently meeting productivity and performance expectations
Effective communication skills for working with cross-functional partners and responding professionally to internal and external inquiries
Attention to detail and a commitment to following internal controls, applying correct coding, and supporting accurate financial reporting

Job Responsibility

Review invoices and employee expense submissions, assign the correct accounting classifications, and route items to the appropriate cost centers for processing
Manage the petty cash process by tracking activity, reconciling balances, and maintaining accurate supporting records
Prepare and issue scheduled treasury payments, including quarterly check processing, with close attention to timeliness and accuracy
Organize and digitize high volumes of documentation, ensuring records are scanned, stored, and filed in the proper locations for easy retrieval
Handle financial and document-related requests tied to legal matters, including attorney correspondence, subpoenas, probate items, and similar inquiries
Record deposits, maintain orderly financial files, and support research related to outstanding accounts receivable questions or disputes
Investigate refund activity, prepare monthly patient refund checks, and assist with spend analysis and other reporting needs as requested
Verify the proper use of general ledger and division coding, identify unusual trends or exceptions, escalate unresolved issues, and collaborate across departments to strengthen controls and improve results

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

New

Accounting Specialist

We are looking for an Accounting Specialist to join an automotive organization i...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting accounts receivable processes, including invoicing, collections, or billing-related work
Working knowledge of accounts payable, account reconciliation, and general accounting procedures
Strong verbal and written communication skills with confidence interacting directly with clients and internal stakeholders
High level of accuracy and attention to detail when handling financial data and transaction entry
Ability to stay organized, manage multiple priorities, and follow through on time-sensitive tasks
Comfortable learning and using ERP or industry-specific accounting systems
Experience in an office-based accounting environment
automotive industry exposure is helpful but not required

Job Responsibility

Manage accounts receivable activities, including preparing customer invoices, monitoring outstanding balances, and supporting timely payment collection
Enter billing and invoice information accurately into internal systems and customer portals to maintain complete and up-to-date records
Communicate with clients regarding account questions, payment follow-up, and billing matters in a thorough and service-oriented manner
Assist with accounts payable processing and gradually take ownership of routine AP tasks under the guidance of the team lead
Reconcile account activity and investigate discrepancies to improve accuracy across billing and accounting records
Partner with the accounting manager and cross-functional colleagues to support daily accounting operations and resolve transactional issues
Help improve consistency in financial workflows as responsibilities are brought back in-house and operational practices are refined
Provide dependable administrative and transactional accounting support while maintaining strong attention to detail in a fast-moving setting

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

New

Accounting Specialist

At Backbone, we live by the mantra that passion drives results. We partner with ...

Location

United States , Carbondale

Salary:

55000.00 - 70000.00 USD / Year

Backbone Media

Expiration Date

Until further notice

Requirements

Minimum of three years bookkeeping and/or professional experience
Excellent attention to detail
Proficient in Excel
Knowledge of Office Suite and a quick learner of other software
Desire to lean in wherever help is needed across the company departments
Associate degree in accounting or business administration

Job Responsibility

Route, record, and pay vendor bills on time
Manage and maintain digital vendor bill approval routing
Perform ongoing reconciliation of open (purchase) orders
Support staff in transactional adjustments
Exercise sound logic and critical thinking to solve problems
Research discrepancies, inconsistencies, etc.
Manage vendor communication and relationships
Resolve vendor collections and disputes
Identify and provide credit references as required/requested by vendors
Process, maintain and reconcile monthly corporate card statements

What we offer

Medical coverage (including Employer 100% paid option)
Dental coverage
Vision coverage
401 (k) match
Wellness benefit
Home office stipend
Professional development/education assistance
Paid volunteer hours
Parental leave
Flexible schedule

Fulltime

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Administration & Accounting Specialist

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