Admin Svcs Associate

• Answer and direct incoming calls to the management office, providing accurate information and exceptional customer service
• Welcome and assist guests upon arrival, ensuring visitor protocols are followed and maintaining a detail-oriented approach
• Review, validate, and process invoices for approval while addressing discrepancies with relevant departments
• Prepare and track purchase orders, support contract documentation, and monitor renewal schedules
• Communicate effectively with vendors and suppliers to ensure timely order fulfillment and resolve inquiries
• Utilize Microsoft Office Suite tools, including Word, Excel, Outlook, and PowerPoint, for day-to-day administrative tasks
• Maintain accurate records and files to ensure smooth operations and easy retrieval of documentation
• Troubleshoot basic technical issues and navigate various systems and applications with confidence
• Coordinate scheduling and support human resources-related administrative functions as needed
• Demonstrate attention to detail in office etiquette and contribute positively to team dynamics

• A minimum of 0-2 years of experience in administrative roles or related fields
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent communication skills, both verbal and written, with a detail-oriented approach
• Reliable attendance and punctuality to meet operational demands
• Familiarity with invoice processing, purchase orders, and vendor communication
• Ability to troubleshoot basic technical issues and navigate systems confidently

Preferred but not required: experience in property management or related industries

• medical
• vision
• dental
• life and disability insurance
• company 401(k) plan