Admin Support Intern Jobs

Project Expedite Justice

Location:
Ukraine, Kyiv

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

PEJ seeks a proactive, organized, and reliable Administrative Support Intern to assist with day-to-day operational and administrative tasks for the Ukraine program, specifically for the Ukraine Legal and Program Director, who is based in Kyiv. The intern will support logistical coordination, documentation management, scheduling, and general administrative functions to improve workflow efficiency for the project team.

Job Responsibility:

Schedule and coordinate internal and external meetings
Assist with logistical arrangements for trainings, workshops, and events
Draft, format, and organize internal documents, meeting notes, and correspondence
Maintain organized digital filing systems in accordance with PEJ SOPs
Support travel-related arrangements and administrative documentation
Perform basic data entry and administrative record-keeping
Support the collection, organization, and archiving of administrative documents
Assist with preparing procurement documentation and maintaining vendor records
Help compile information for donor reports or internal updates
Deliver or collect documents within Kyiv
Assist with scanning, printing, notarizing, or other document-handling tasks
Support logistics for in-person meetings, trainings, or partner engagements
Provide general administrative support to the LPD Ukraine and the Ukraine program
Communicate promptly and clearly with staff and partners
Participate in team meetings and contribute to administrative process improvements

Requirements:

Recent graduate from a university program (administration, management, social sciences, law, or related fields)
Strong organizational and time-management skills
Reliability, discretion, and professionalism
Ability to work independently and proactively in a remote environment
Proficiency in Microsoft Office / Google Workspace
Fluency in Ukrainian and advanced English proficiency required

Nice to have:

Previous administrative or office support experience (paid or volunteer)
Experience supporting NGOs or international organizations
Familiarity with online document management systems
Comfortable with occasional in-person tasks in Kyiv
Candidates with a driving license are preferred

Additional Information:

Job Posted:
December 11, 2025

Employment Type:

Fulltime

Work Type:

Remote work

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Admin Support Intern