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Admin Services Coordinator

Canada, Vancouver 20.00 CAD / Hour · Job Posted June 09, 2026
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Job Description

As an Administrative Services Coordinator- Part time, you will provide administrative support to a department or manager. You'll complete data entry, scan documents, digitize documents, managing filing systems and expenses and other administrative duties. This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

Job Responsibility

  • Scanning receipts, data entry (excel)
  • Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings
  • Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas
  • Interact with vendors for events and coordinate setup in conference rooms
  • Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors
  • Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion
  • Impact through clearly defined duties, methods, and tasks are described in detail
  • Deliver own output by following defined procedures and processes under close supervision and guidance.

Requirements

  • High School Diploma or GED with up to 2 years of job-related experience
  • Ability to follow basic work routines and standards in the application of work
  • Communication skills to exchange straightforward information
  • Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
  • Strong organizational skills with an inquisitive mindset
  • Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

What we offer

  • Competitive salary
  • Possibility of extension
  • Opportunity to gain valuable experience in the organization
  • Monday to Friday

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