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Admin Services Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Boston

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a highly organized Admin Services Coordinator to provide essential administrative support to our team in Boston, Massachusetts. This role requires a proactive individual who thrives in a fast-paced environment and can efficiently manage calendars, coordinate meetings, and handle reporting tasks. This is a long-term contract position with opportunities for extension.

Job Responsibility:

  • Coordinate and schedule meetings, appointments, and events while maintaining accurate team calendars
  • Prepare, review, and submit expense reports, ensuring compliance with company policies and tracking reimbursements
  • Manage office supply inventory, placing orders as needed and organizing digital and physical filing systems
  • Archive and maintain documents for easy accessibility and proper record-keeping
  • Provide general administrative support, including handling ad hoc tasks as required by the team
  • Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently
  • Assist in resolving customer inquiries and complaints with attention to detail and courtesy
  • Ensure compliance with organizational policies in all administrative processes
  • Collaborate with C-suite executives to manage scheduling and administrative needs

Requirements:

  • Minimum of 2 years of relevant administrative experience
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  • Strong organizational skills with the ability to maintain accurate records and manage calendars
  • Excellent communication abilities for interacting with various stakeholders
  • Knowledge of expense reporting and compliance procedures
  • Ability to handle multiple tasks simultaneously in a fast-paced environment
  • Bachelor's degree preferred, but equivalent experience with attention to detail will be considered
  • Must be able to work onsite during standard business hours, Monday through Friday
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 17, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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