Admin Services Coordinator Job at Robert Half (Los Angeles)

Job Description

We are looking for a detail-oriented Part Time Admin Services Coordinator to join our team on a contract basis in Los Angeles, California. In this role, you will provide vital support to the leasing department, ensuring smooth day-to-day operations while delivering exceptional customer service. This position requires strong organizational abilities and a proactive approach to handling administrative tasks efficiently. Hours for this role at e Tues, Weds, Thurs 8am-5pm

Job Responsibility

Deliver comprehensive administrative support to the leasing department, including managing documentation and daily operations
Assist clients by conducting office tours and addressing inquiries professionally
Prepare, file, and upload essential documents such as proposals and Letters of Intent (LOIs)
Maintain and update Excel spreadsheets while handling printing and distribution needs
Conduct market research to support departmental goals and decision-making
Schedule meetings and coordinate office activities to ensure seamless operations
Greet visitors and provide a welcoming experience while managing front desk responsibilities
Pay close attention to detail in all tasks to uphold high-quality standards
Utilize office equipment such as computers, copiers, scanners, and printers effectively
Perform additional administrative duties as required to support team objectives

Requirements

At least 1-2 years of experience in administrative roles, preferably in fashion or real estate
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, as well as Adobe Illustrator
Strong written and verbal communication skills with attention to detail
Exceptional organizational skills with the ability to manage multiple tasks simultaneously
A proactive mindset with the initiative to support various projects independently
Basic math skills, including calculating percentages, discounts, and markups
Familiarity with office equipment such as scanners, printers, and copiers
College degree preferred but not required

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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