Admin Services Associate

• Answer and direct incoming calls professionally within the management office
• Welcome and assist guests upon arrival, ensuring visitor protocols are adhered to
• Review, validate, and submit invoices for approval while addressing discrepancies with relevant departments
• Prepare and track purchase orders, ensuring accurate documentation and timely fulfillment
• Support contract management by maintaining renewal schedules and communicating with vendors
• Utilize Microsoft Office Suite to create and update forms, spreadsheets, and presentations
• Maintain confidential files and databases with accuracy and attention to detail
• Coordinate schedules and appointments to optimize productivity
• Troubleshoot basic technical issues related to office systems and equipment
• Collaborate with the management team to enhance operational efficiency

• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong communication and interpersonal skills for detail-oriented guest reception and vendor coordination
• Demonstrated ability to multitask and stay organized in a fast-paced environment
• Familiarity with general office functions, such as filing, scheduling, and database management
• Basic understanding of invoice processing and purchase order documentation
• Ability to troubleshoot minor technical issues with computers and office equipment
• 0-2 years of experience in administrative roles or related fields, with property management experience preferred
• High school diploma or equivalent education required

property management experience preferred

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan