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Ontario Plants Propagation Limited Logo Ontario Plants Propagation Limited · Office Administration

Admin & Project Coordinator

Canada, St. Thomas / Glencoe, Ontario 56000.00 - 68000.00 CAD / Year · Job Posted April 11, 2026
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Job Description

The Admin & Project Coordinator provides structured administrative support while helping drive execution across executive and cross-functional initiatives. Working closely with the Executive Assistant, this role ensures the Executive Office runs with precision, professionalism, and responsiveness. In addition to core administrative coordination, you will support internal projects, track deliverables, and help move initiatives forward. This is a development-track role ideal for someone who enjoys ownership, thrives in fast-paced environments, and takes pride in making organizations operate better.

Job Responsibility

  • Serve as a professional first point of contact for visitors and general inquiries
  • Manage meeting room logistics, hospitality readiness, and catering
  • Oversee office supply inventory and vendor coordination
  • Support travel bookings, itineraries, and visiting guest logistics
  • Liaise with greenhouse teams to coordinate tours and executive site visits
  • Provide organized, proactive day-to-day support
  • Coordinate executive scheduling, meetings, agendas, and materials
  • Draft and format correspondence, documents, and presentations
  • Track follow-ups and action items to ensure timely execution
  • Handle confidential information with discretion and maturity
  • Support internal projects by tracking timelines, deliverables, and communication
  • Assist in preparing project documentation, summaries, and status updates
  • Coordinate cross-functional meetings and ensure alignment across teams
  • Identify process improvements and help implement structured workflows
  • Assist with internal events, executive gatherings, and company initiatives
  • Contribute positively to a high-performance, team-oriented culture within the Executive Office

Requirements

  • 3–5 years’ experience in administrative, office coordination, or project support roles
  • Demonstrated ability to manage multiple priorities with structure and clarity
  • Strong organizational and time-management skills
  • Professional written and verbal communication abilities
  • Proficiency in Microsoft Office and virtual meeting platforms
  • Comfortable learning new systems and digital tools
  • Valid driver’s licence and ability to travel between facilities as required

Nice to have

  • Experience supporting executive-level environments
  • Exposure to marketing coordination, website updates, or digital content creation
  • Experience working with spreadsheets, databases, and tracking systems
  • Tech-savvy and system-oriented mindset

What we offer

  • Eligibility for a performance-based annual incentive, subject to company and individual performance
  • Comprehensive health, dental, and vision benefits, plus retirement savings plan
  • A pivotal role in shaping the future of sustainable agriculture
  • Opportunities for career advancement in a rapidly expanding organization
  • A dynamic and friendly work environment, with an active social committee organizing events such as sports activities, BBQs, and fun gatherings
  • Thrive in a supportive, team-focused environment with work-life balance, team events, and perks like coffee/snack corners and referral bonuses
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