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Admin & Operations Coordinator

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Fritz & Muller

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Location:
United Arab Emirates , Dubai

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

5000.00 AED / Month
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Job Responsibility:

  • Manage end-to-end HR administration processes, including visa management (new visas, renewals, cancellations), contracts, and employee documentation
  • Coordinate medical insurance and employee benefits administration
  • Support payroll inputs, including attendance, leave records, and employee data accuracy
  • Oversee the daily management of Zoho CRM, Zoho Books, and Zoho Projects, ensuring data integrity, workflow discipline, and correct internal usage
  • Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights
  • Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho
  • Act as the main internal point of contact for Zoho-related processes, troubleshooting, and process improvements
  • Manage office operations, including supplies, vendors, maintenance, and cost control
  • Ensure a well-structured, efficient, and fully functional office environment
  • Coordinate complex travel arrangements for Directors, including flights, hotels, transportation, and itinerary management
  • Manage and maintain Director-level agendas, meetings, calendar alignment, and stakeholder coordination
  • Provide executive and personal assistance to Directors, including documentation, communications, and follow-up on key action points
  • Proactively solve day-to-day operational issues, anticipating risks and ensuring smooth business continuity

Requirements:

  • Bachelor’s Degree in Business Administration or a related field
  • 1–3 years of experience in administration, operations, executive support, or office coordination roles
  • Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negotiable)
  • Proven experience in visa processing and HR documentation management
  • Previous experience managing Director-level calendars, agendas, travel, and executive support
  • Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously
  • Highly proactive, energetic, and comfortable working in a dynamic environment
  • Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly
  • Excellent organizational skills and strong attention to detail
  • Ability to manage confidential information with discretion and professionalism
  • Advanced proficiency in MS Office (Excel, Word, PowerPoint)
What we offer:
  • Opportunity to join a dynamic and fast-growing international company
  • Direct exposure to senior leadership and cross-functional business operations
  • Career development path within Administration, HR, Operations, and Executive Support
  • Fast-paced, collaborative, and high-ownership work environment
  • Competitive compensation package

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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