Admin & Office Specialist Job at LHH (Lodz)

Scheduler and Business Office Admin Support

The dual purpose of this job position is to ensure appropriate scheduling of all...

Location

United States , West Roxbury

Salary:

Not provided

German Centre

Expiration Date

Until further notice

Requirements

Must have computer experience
Experience as a scheduler in a health care setting preferred
ADP experience preferred
Must possess outstanding organizational skills
Must be able to interact effectively and professional with residents, family members, visitors, governmental agencies/personnel and other staff members

Job Responsibility

Ensure adequate licensed and non-licensed nursing staff to meet CJL staffing patterns and federal and state requirements
Review, record, and manage requests for time off in accordance with CJL’s policies and procedures
Maintain staff attendance records
Update staffing sheets on an ongoing basis
Replace any call-outs as soon as possible
Monitor schedules to ensure that overtime is not incurred without the prior approval of the Administrator
Track annual staff education needs for resident care department
Oversee scheduling of residents for onsite specialist visits (podiatry, dermatology, dentist)
Assist with weekly payroll
Complete and submit monthly ancillary billing charges for residents

What we offer

Rewarding job within an outstanding and recognized organization
Great working environment in our state-of-the-art facility located on Lynnfield St
Health, Dental and Vision Insurance
Company-funded Life Insurance Policy
Voluntary STD, LTD, Accident, Critical Illness Insurance
403(b) Retirement Savings
Flexible Spending Account
Paid time off, vacation and sick time
Paid Birthday
Free Meals

Fulltime

Department Assistant Senior - Radiology Admin

An associate who provides administrative/secretarial support for their assigned ...

Location

United States , Texarkana

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate’s preferred
Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required
One or more years clerical experience, preferably in hospitals, or an equivalent combination of training

Job Responsibility

Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet
Performs assigned department maintenance duties
Maintains associate attendance records and reports identified problems/issues to department director
Assures Infor Timekeeping is maintained daily to reflect changes in schedules
Monitors email messages and posts important communications for other associates
Maintains competencies to provide relief for surgery scheduling clerk and data specialist as needed
Assists department director and team leaders in the maintenance of physician preferences, policies and procedures, letters and memoranda, reports, and other special projects as needed
Assimilates and analyzes monthly statistical data from Meditech to Excel
Performs other duties as assigned

Parttime

Candidate & Consultant Experience Specialist

In this dynamic, hands-on role, you’ll be the cornerstone of our candidate and c...

Location

Switzerland , Zurich

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

Minimum 2 years of experience in administration with a strong interest in HR services
Exceptional communication skills
Excellent telephone etiquette and high emotional intelligence
Strong interpersonal skills with the ability to build lasting business relationships
Commercial awareness
High service orientation and commitment to quality
Ability to communicate effectively with candidates at all levels, handling diverse emotions
Proven organizational skills with the ability to multitask and prioritize
Independent, goal-oriented work style with a flexible, can-do attitude
Advanced proficiency in MS Office 365 and the ability to quickly learn new systems

Job Responsibility

Support candidates by helping them with any practical questions or problems related to their program
Assist consultants & coaches with queries and issues related to their delivery
Manage local events, webinars, workshops coordination
Handle various administrative tasks, including IT troubleshooting, platform testing, Zoom production and document formatting
Prepare, review, and validate monthly reports (e.g., timesheets, governmental reporting)
Translate documents and communications as needed
Project Management Admin support
Coordinate room bookings for dedicated projects
Maintain and update office policies and procedures
Collaborate with the Candidate & Consultant Experience Manager on process improvements

What we offer

Work in a dynamic and professional environment in the heart of Zurich
A consistent schedule, allowing for work-life balance
Opportunity to contribute to a leading company and grow within a supportive team
We prioritize learning to stay agile in an increasingly competitive business environment
We foster an open-minded environment where people spark new ideas and explore alternatives
Additional benefits including PTO, Paid Holidays, and more (TAG fringe benefits)

Fulltime

New

Talent Acquisition Specialist

As a Talent Acquisition Specialist, you will be the first HR contact in our São ...

Location

Brazil , São Paulo

Salary:

Not provided

Topsort

Expiration Date

Until further notice

Requirements

Degree from a strong academic institution
2+ years of experience in talent acquisition or recruiting
Strong understanding of recruitment processes and best practices
Excellent communication and interpersonal skills
Ability to build relationships with candidates, hiring managers, and external partners
Experienced with applicant tracking systems (ATS) and HR software, we use Greenhouse and Rippling at Topsort
Strong organizational and time management skills
Ability to work in a fast-paced, dynamic environment
Able to work onsite at our São Paulo office 4 days per week

Job Responsibility

Own the full-cycle recruiting process with an emphasis on strong hiring manager partnership and effective candidate advocacy
Continuously strive to improve the recruiting process using data and analyzing market trends
Source candidates, screen resumes, and evaluate candidates to determine fit
Be a Topsort ambassador and provide a welcoming and delightful candidate experience
Facilitate interview and hiring decision-making processes with hiring managers, and company leadership
Manage offer process, partnering with hiring managers, leadership, and HR teams
Continuously and independently seek new ways to improve both the candidate experience and HR processes
Support operations: Assist with office scheduling, interviews, managing agendas, booking travels, and other necessary admin tasks
Office Management & Operations: Support day-to-day office management and operations, including office scheduling and coordination, and providing general administrative support as needed
People Care Experience: Plan events, training, and workshops. Partner with the People team in rolling out new People programs, processes, and technology, Create training materials and content, partner closely with the People team in launching and communicating learning workshops

HR & Admin Specialist

The HR Specialist will support the day-to-day HR and office operations for Globa...

Location

Romania , Bucharest

Salary:

Not provided

Global-e

Expiration Date

Until further notice

Requirements

2+ years of experience in HR administration, HR operations, or office management
Strong organisational and administrative skills with high attention to detail
Possession of the Human Resources Inspector (Inspector Resurse Umane) certificate is an advantage
2 days a week in our Bucharest office
Ability to handle confidential employee information with discretion
Familiarity with Romanian employment practices and benefits (meal tickets, welfare programs, etc.)
Experience working with vendors and service providers
Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)
Proactive, reliable, and service-oriented approach
Ability to manage multiple operational tasks in a fast-paced environment

Job Responsibility

Provide administrative and operational support to senior management as required
Manage employee welfare initiatives, including meal tickets and employee gifting which will include liaising with external providers
Coordinate the setup and administration of payment cards for senior management
Support daily office operations and coordinate office events and team activities
Assist with onboarding and offboarding processes as required
Act as a local point of contact for employees on operational HR matters
Work closely with regional HR, Finance, and external vendors to ensure smooth local operations
Organise the distribution of physical documents to our external providers for safe keeping as well as ensuring the documents are signed in accordance to law

Parttime

New

Claims admin support specialist

We are looking for a detail-oriented Claims Admin Support Specialist to join our...

Location

United States , Maitland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent education is required
Proficiency in operating standard office equipment, including printers and fax machines
Strong customer service skills with the ability to follow up on inquiries effectively
Solid organizational and communication skills to handle routine correspondence and inquiries
Ability to lift items weighing up to 50 pounds and sit for extended periods
Familiarity with document management and record-keeping procedures
Basic knowledge of reporting and research analysis
Competency in using computer systems and maintaining accurate records

Job Responsibility

Manage and maintain office supplies, ensuring stock levels are adequate and replenished as needed
Operate and oversee the maintenance of office equipment, including printers, copiers, and fax machines
Coordinate document shredding services with designated vendors
Handle document organization by creating, retrieving, and delivering files, as well as copying and scanning documents
Compose basic correspondence and assist with routine communication tasks
Greet visitors, direct them appropriately, and address general inquiries
Open, sort, and distribute incoming mail and deliveries, including FedEx packages
Assist in setting up meetings and coordinating record retention processes
Perform additional research and reporting tasks as requested by leadership
Occasionally travel for work-related tasks or meetings

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Estates Utilities Administrator

Estates Property Administrator – Utilities. 6 – 12 Months Fixed Contract. 37.5hr...

Location

United Kingdom , Leeds

Salary:

30000.00 GBP / Year

Horizon Care and Education Group

Expiration Date

December 22, 2026

Requirements

Strong organizational skills/attention to detail
Strong Microsoft Office skills
Strong administrative experience
Undertake personal development training where required
Any other duties relevant to the post as requested

Job Responsibility

Specialist Estates admin support function within Estates and Facilities Department, specifically for Utilities and other regular payments for properties in our portfolio
Other general administrative duties also expected
Collating, recording and maintain accurate records of utility and other data
Utilizing internal Salesforce software, Microsoft Office, emails and telephone calls
Responsible for ensuring correct and up to date information is shared
Having a dotted line into the central finance department, to ensure timely sharing of information
General Office administration

What we offer

Blue Light Card
Colleague referral scheme with cash rewards – earn up to £2500 per referral! *
Financial wellbeing service
Life Assurance
Tastecard - spectacular savings on dining, pizza, cinema tickets, supermarkets, and UK attractions!
Opportunity to progress in your career through our Education Academy, and ongoing training and professional development
Comprehensive and tailored induction programme including face-to-face training, online modules, shadowing, and local induction period
Face-to-face therapeutic training and support for all colleagues via our SHINE programme
Access to a wide range of free online courses for all colleagues on a variety of topics
Employee assistance programme – free, confidential support

Fulltime

Quality Systems Specialist

This position is responsible for owning the quality review of domestic and inter...

Location

United States , Zelienople

Salary:

25.00 - 30.00 USD / Hour

MillenniumSoft Inc

Expiration Date

Until further notice

Requirements

1 to 3 years experience (medical device industry preferred)
Familiarity with service management systems ServiceMax or TrackWise
Proficient skills in Microsoft Office, including Microsoft Word and Excel
Excellent organizational skills and attention to detail
The ability to build relationships within the organization
Ability to multi-task and adapt to changes quickly
Associate degree in Business Management, Medical Office Admin, or related field

Job Responsibility

Process service records for Bard/BD Direct and Contract Service Providers (CSP) by reviewing paperwork for accuracy, completeness and correctness
Coordinate with Field Assurance (FA) in following up with service providers to clarify issues with complaint records so that the records can be closed in a timely manner in accordance with divisional target dates and regulatory requirements
Review and facilitate weekly report meeting for aged service records with division. Request information or documentation to move records to closure
Perform Device History Reviews (DHR) and Process Failure Mode and Effects Analysis (PFMEA) reviews in support of complaint investigations
Communicate problems, situations, opportunities, and progress to management
Additional task requested, as required

Fulltime

Admin & Office Specialist

LHH

Location:
Poland , Lodz ▼
Warszawa

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 24, 2025

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