Admin General Practice Assistant Job at Webrecruit (Yeovil)

Receptionist / Admin Assistant

This is a varied and dynamic role supporting the wider business through a combin...

Location

United Kingdom , Daventry

Salary:

20000.00 - 24975.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous administration and/or customer service experience
Strong communication skills and professional telephone manner
Good IT skills (Word, Excel, Outlook)
High attention to detail with accurate working practices
Ability to work independently and as part of a team
Organised, proactive, and flexible approach to work
Professional and friendly manner when dealing with clients and colleagues

Job Responsibility

Answer and direct incoming calls
Meet and greet visitors, manage reception area, and prepare meeting rooms
Provide administrative support including filing, document preparation, and correspondence
Set up new projects within internal systems and maintain accurate records
Raise purchase orders and assist with client onboarding processes
Carry out and record credit checks for new clients
Maintain databases, ensuring documents are correctly stored both digitally and physically
Support HR and business operations with general administration tasks
Assist the business development team with admin support where required

What we offer

Varied role with exposure to multiple areas of the business
Supportive team environment
Opportunity to develop administrative and business support skills

Fulltime

Junior Practice Assistant (SST) - Real Estate

The Junior Practice Assistant (SST) will provide administrative support and serv...

Location

United Kingdom , Belfast

Salary:

Not provided

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

Recent graduate or starting a new career with minimal experience in the corporate environment
Proficient in Microsoft Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Access, Teams)
Proactively seek to upskill
Able to provide support to team members
Strong communication skills, both written and verbal
Able to provide continual attention to detail in completing assignments

Job Responsibility

Print and scan materials
Prepare courier packages
Answer phones, route calls, and take messages
Update contacts in Outlook
Book travel arrangements through the Firm’s travel agency
Electronic and hard copy filing
Upload client documents via the SharePoint site or another internet site
Support on client intake (including engagement letters) and billing
Utilize and review materials from Service Centres, to ensure maximum usage of these services and accuracy of output, including Document Services (DCS) and General Admin Services (GAS) (e.g. time entry, expense reimbursements, vendor invoices, and document edits)
Support logistics for external meetings, including the booking of meeting rooms (utilize GAS for internal meetings)

What we offer

comprehensive private health cover
income protection
life assurance
comprehensive employee assistance plan

Fulltime

Receptionist admin assistant

in this role, you will serve as a key point of contact for employees, guests, an...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of customer service experience in a hospitality, reception, retail, or similar front-facing environment
Strong verbal and written communication skills with the ability to interact professionally with a wide range of people
Comfort working onsite and standing for extended periods in busy public-facing areas
Proficiency with Microsoft Office Suite and Google Workspace, with the ability to learn visitor management and workplace systems quickly
Ability to stay organized, complete documentation accurately, and manage multiple priorities during active shifts
Experience supporting workplace operations, front desk services, event coordination, or building-related requests is preferred
Flexible availability to work Monday through Friday across alternating shift schedules as needed

Job Responsibility

Welcome employees, visitors, and vendors with a welcoming presence and provide clear guidance for lobby access, check-in procedures, and general site questions
Manage visitor registration and badge-related support while maintaining accurate records and following established building access and security practices
Perform routine walkthroughs of shared spaces to identify workplace issues, document observations, and report safety, maintenance, or service concerns as needed
Create and track service requests, follow up on open items, and escalate unresolved facility or operational matters to the appropriate teams
Assist with onsite meetings and small events by preparing rooms, coordinating catering logistics, and restoring spaces after use
Provide basic assistance with conference room technology and escalate audio-visual or connectivity issues when advanced support is required
Support workplace experience initiatives by offering site information, helping with tours, and responding promptly to guest and employee needs throughout the day
Remain visible in high-traffic areas, monitor lobby activity, and respond calmly and appropriately during urgent situations or building-related incidents

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Accounting and Admin Assistant

Location

United States , Hendersonville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounting, bookkeeping, or a closely related support role
Working knowledge of core accounting practices, including accounts payable and accounts receivable
Experience with invoice entry, payment processing support, and financial data management
Proficiency in Microsoft Office applications, especially Excel and Word
Familiarity with QuickBooks and the ability to navigate accounting software effectively
Strong attention to detail with the ability to manage multiple tasks accurately and stay organized
Clear communication skills and the ability to work effectively in a team-oriented environment

Job Responsibility

Oversee the accounts payable workflow by reviewing incoming vendor documentation, entering invoices, assigning general ledger codes, confirming approvals, and matching records to vendor statements
Prepare and issue customer billing on a daily basis while helping maintain timely and accurate accounts receivable records
Assist with payment follow-up and collection activities to support healthy cash flow and resolve outstanding balances
Contribute to month-end, quarter-end, and year-end accounting activities by organizing records and providing support for financial reporting needs
Handle administrative assignments such as data entry, document management, and general office coordination with a strong focus on accuracy
Serve as a reliable point of contact for office and front-desk related interactions, providing courteous support to visitors, vendors, and team members
Protect sensitive financial and business information by maintaining confidentiality and following established procedures
Collaborate with colleagues across the office to keep accounting and administrative processes organized, efficient, and up to date

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

General Assistant

Under the direction of the Facilities department, the General Assistant is an es...

Location

United Kingdom , Abingdon

Salary:

23810.00 - 24810.00 GBP / Year

Oxitec

Expiration Date

Until further notice

Requirements

Educated to A-level or GCSE, with minimum C level in English and Maths
Previous experience of working in a science-based environment is desirable but not essential
Ability to work independently and as a strong team player
Demonstrate flexibility with the ability to adapt to changing situations
Excellent timekeeping and responsiveness to urgent project requests
Strong communications skills with the ability to provide clear and concise information pertaining to laboratory matters
Highly organised and meticulous when planning work schedules
Good understanding of H&S processes and protocols (i.e. COSHH and Risk Assessments)
A practical and proactive approach to work

Job Responsibility

Organising stored laboratory and insect rearing equipment, ensuring the equipment is cleaned prior to storing
Ensure that the laboratories maintain a high standard of cleanliness, and that the cleaning of floors and work surfaces is carried out regularly
Ensure that laboratory waste is correctly decontaminated and disposed
Organising and arrange for lab coats to be cleaned by laundry services and that delivery and collection times are in line with business needs and requirements
Ensure clean and fresh lab coats are well stocked and available for use in the lab areas
Ensuring that the storage fridges and freezers are regularly defrosted and cleaned
Monitor and manage inventory of solutions and chemicals, which are extensively used by the technical team
Responsible for environmental monitoring activities as guided by the Quality Assurance team
Record laboratory facility issues, or defective equipment in the laboratory books to be escalated to the Facilities Manager
Adhere to all Health & Safety, COSHH, Biosafety and containment requirements for all laboratory activities and ensuring H&S records are kept up to date

Fulltime

Legal Admin Assistant

At BCLP, we’ve built our firm on the foundations of thinking differently. Curiou...

Location

Salary:

Not provided

Bryan Cave Leighton Paisner LLP

Expiration Date

Until further notice

Requirements

Standard GCSEs a minimum of: C for English Language
C for Maths
Constant enthusiastic, can-do and positive approach to tasks and situations, as well as requests for action outside normal scope of duties
Ability to take personal responsibility, ownership and behave responsibly
Good communication skills, both oral and written
Friendly, co-operative and approachable at all times
Remains calm and focussed under pressure i.e. when faced with high volume workloads or difficult situations
Ability to build relationships with Fee Earners and Legal PAs
Listens carefully and questions to make sure you have all the information you need to take action
Displays discretion when dealing with sensitive information

Job Responsibility

Production of engrossed documents, particularly those with multiple appendices
Printing of emails and attachments
Small volume photocopying and scanning, and delivery/collection of large volume document production, courier and repro jobs
Processing/submitting travel invoices, expense claims, and maintenance and filing of copies
Administration in association with payment for Fee Earners’ individual memberships of institutes and associations
Preparation of admin for money payments e.g. Chaps payments
Simple file opening including conflict searches and money laundering requirements, liaising with the Office of General Counsel
Organising and maintaining systems to ensure effective document management, including closing files, archiving and ensuring all relevant paper-based documents are filed electronically
Supporting Fee Earners with updating Dynamics
ensuring new business contact details are entered, contacts from Fee Earners’ Outlook address books are shared, updating contact changes and activities when BD activity is planned with a client/target

Practice Assistant, Employment

Practice Assistant, Employment (Part-time – Monday and Tuesday) will provide eff...

Location

United Kingdom , London

Salary:

Not provided

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

A good amount of experience working in a legal sector or other professional services environment
Experience supporting fee earners or client teams within an Employment practice, including direct involvement with client intake, billing, and document management processes
Familiar with Anti-Money Laundering (AML), Client due Diligence (CDD), and other compliance requirements relevant to Employment
Proficient, through job-related training and work experience
Proficient in using Microsoft Word, PowerPoint, Excel, Access, and Teams
Strong diary/calendar management skills
Strong document management skills
Able to problem-solve based on standard ways of operating
Able to manage competing tasks and demands
Proactively seek to upskill

Job Responsibility

Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
Provide billing support to attorneys
Act as a gatekeeper
Complex diary management, call handling, and meeting organization for external meetings (utilizes General Admin Services (GAS) for internal meetings
Manage the in-box, assist with email filing into iManage, and support with hard copy filing
Support client activities by being in direct contact with clients and their assistants
Build and coordinate relationships with Service Centers, other BM secretaries, and teams
Utilize and review materials from Service Centers to ensure efficiency and accuracy
Document production for urgent jobs that are not suitable to be done by Document Services

Parttime

Marketing Assistant

We are seeking a reliable and detail-oriented Marketing Assistant to support our...

Location

Romania , Bucharest

Salary:

Not provided

MDPI

Expiration Date

Until further notice

Requirements

Knowledge of copywriting principles and best practices
Advanced ability to adapt communication and messaging across diverse platforms
Open to organizational and collaborative initiatives
Attention to detail, proactive attitude, supportive team player
Good and proactive communication abilities in English
Ability to work independently and handle multiple tasks
Previous experience in logistics, admin, or event planning is a plus

Job Responsibility

Manage and track the marketing warehouse inventory (promotional items, materials, shipments)
Coordinate shipments to events, offices, or collaborators
Organize and coordinate internal events, team activities, and office-related initiatives
Assist in planning external events related to the office's needs
Provide general support for marketing operations and logistics
Draft internal newsletters and announcements related to team or office activities
Conduct small research tasks, such as finding suppliers, venues, or opportunities for local partnerships

What we offer

Public transportation benefits
Flexible schedule
Private medical health insurance
Meal vouchers
Facilities at the office

Fulltime

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Admin General Practice Assistant

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