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Gemini Software Solutions Pvt. Ltd. · Office Administration

Admin Executive

India, Trivandrum · Job Posted March 05, 2026
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Job Description

We are looking for an organized and proactive Admin Executive to support our day-to-day operations. As an Administrative Executive, you will handle various administrative tasks that help maintain smooth business operations, facilitate communication, and support project coordination within the organization.

Job Responsibility

  • Oversee daily office operations, including office upkeep, managing supplies, and ensuring proper maintenance of office equipment.
  • Keep track of office supplies inventory and place orders for new materials as required.
  • Coordinate the upkeep of office facilities and handle minor troubleshooting for office equipment (e.g., computers, printers).
  • Manage the receipt and distribution of incoming and outgoing mail and packages.
  • Provide administrative support by visiting locations related to business needs, such as government offices, banks, post offices, and transport centers.
  • Handle phone calls, emails, and other communication related to office administration.
  • Organize and arrange office facilities for meetings, seminars, and events.
  • Coordinate local purchases and manage deliveries.
  • Ensure the office remains clean and organized by working closely with cleaning and maintenance staff.
  • Control access to the office for employees and visitors, maintaining security protocols.
  • Organize and maintain both digital and physical filing systems for easy document retrieval.
  • Ensure compliance with fire and safety regulations within the organization.
  • Assist with preparing reports, presentations, and documentation for internal meetings.
  • Support the onboarding process for new employees by facilitating equipment and asset requirements.
  • Provide general administrative support to different departments, including organizing travel arrangements, preparing reports, and managing correspondence.

Requirements

  • Graduation
  • 5-10 years of office administration or clerical experience
  • Proficiency in Microsoft office suite (Word, excel, powerpoint, outlook). Office 365 expertise is a preference
  • Ability to work independently with minimal supervision.
  • Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
  • Clear and professional written and verbal communication for interacting with team members, clients, and vendors.
  • Knowledge of office safety and emergency procedures
  • Flexibility to assist with special projects and tasks as needed.
  • Ability to efficiently manage time, juggle multiple tasks, and prioritize work effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Willingness to take on various tasks and adapt to changing office needs and priorities.
  • Collaborative mindset to work effectively with different departments and individuals within the organization.
  • Skill in organizing both digital and physical documents to ensure easy retrieval and compliance with any regulations.
  • Basic troubleshooting of common office equipment (computers, printers, copiers, etc.)
  • Two-wheeler with license is a must and willing to travel various offices within the city limits based on official requirements. LMV license is desirable.

Nice to have

  • Office 365 expertise
  • LMV license
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