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Role : Admin Executive. Job Responsibilities Include: Managing housekeeping operations and ensuring upkeep standards. Handling supplies inventory, mailroom operations, and equipment maintenance. Coordinating transport arrangements, driver compliance, route efficiency, and vehicle documentation. Overseeing cafeteria and pantry operations including hygiene audits, vendor coordination, and equipment functionality. Planning and managing in-house events (seminars, conferences, etc.). Managing repair and maintenance activities including printers, stationery, and fault escalation. Preparing various Admin reports such as daily/weekly/monthly updates, vehicle tracking, inspection, and consumption reports.
Job Responsibility:
Ensure housekeeping operations through coordination with the vendor-supervisor
Ensure utilization of housekeeping material, toiletries, and other consumables
Maintain supplies inventory by checking stock to determine inventory level
anticipating needed supplies
placing and expediting orders for supplies
verifying receipt of supplies
Mail room: Dispatch/Receipt of mail/Courier
Open, sort and distribute incoming correspondences
Ensure operation of equipment by completing preventive maintenance requirements
calling for repairs
maintaining equipment inventories
evaluating new equipment and techniques
Arranging pick up & drops for employees
Manage and control transport movement by checking transport roster, briefing drivers, random checking of vehicles & drivers, ensure all the vehicle related documents are in place
Ensure the cab/buses are utilized in the best feasible way and reduce cab/buses if superfluous
Perform ongoing evaluation of route efficiencies, develop strategies for improvement and report suggested changes
Trouble shooting transportation issues
Educate and ensure cab/bus driver awareness of traffic & safety rules
Report areas of concern and non-compliance
To track the cab movements and report deviations
Managing the provision of quality (hygiene, variety and taste standards) cafeteria services to staff members in a timely manner and as per the menu-options decided for the week
Conducting pre-defined audits (base-kitchen audits, pre-meal audits, food-testing audits) at a random as well as a pre-determined frequency
Managing cafeteria services from a seating-aspect, also ensuring provision and operationality of other equipment such as microwaves, vending machines, Bain-maries in the right numbers
Ensuring provision of quality cutlery, crockery and other add-ons in the right number to ensure minimal wait-time for the staff while maintaining high hygiene standards
Pantry Operation – Conducting regular checks and track the upkeep and maintenance of the coffee/ FMCG consumables vending machines from the aspect of machine operationality
stock renewal in a timely manner and ensure hygiene in the pantry areas and by monitoring the performance of the housekeeping/pantry staff
Planning, managing and organizing in-house events after due approvals (Conferences/ Seminars/ Training Programs/ Family Day/ Annual Day etc.)
Coordinating with the core-organizing team to understand expectations, participation-figures, event-design and schedule in order to develop and execute the checklist of arrangements to be made
Managing the printing and stationery services to ensure disruption-free functioning
Keep track and control the repair & maintenance cost
Fault Management and Escalation - monitors the faulty events and reports or escalates the faults to the immediate manager
Responsible for Upkeep, repair, maintenance of all Telephones & EPABX
Monitoring the printers for functionality
Maintain daily / weekly / monthly reports of the Admin related activities
Online GPS tracking report
Vehicle Inspection reports
Vehicle Sanitization reports
Vehicle utilization reports
Office supplies consumption reports
EPABX and printer functionality report
Mail room Reports
Requirements:
Managing housekeeping operations and ensuring upkeep standards
Handling supplies inventory, mailroom operations, and equipment maintenance
Coordinating transport arrangements, driver compliance, route efficiency, and vehicle documentation
Overseeing cafeteria and pantry operations including hygiene audits, vendor coordination, and equipment functionality
Planning and managing in-house events (seminars, conferences, etc.)
Managing repair and maintenance activities including printers, stationery, and fault escalation
Preparing various Admin reports such as daily/weekly/monthly updates, vehicle tracking, inspection, and consumption reports