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Admin executive

https://www.randstad.com Logo

Randstad

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Location:
India , Mumbai

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Admin executive role in Mumbai, Maharashtra. Temporary position in the Administrative & Support Services category.

Job Responsibility:

  • Oversee and coordinate day-to-day office activities, ensuring compliance with company policies
  • Manage office supplies, monitor inventory, and place orders as necessary
  • Maintain and manage office equipment (printers, copiers, etc.), coordinating repairs and maintenance
  • Manage incoming and outgoing mail, packages, and deliveries
  • Handle incoming and outgoing phone calls, screening, redirecting, and taking messages professionally
  • Manage email correspondence, sorting, prioritizing, and responding where appropriate
  • Serve as the primary point of contact for internal and external stakeholders (visitors, vendors, clients)
  • Manage and maintain calendars for management or teams, scheduling appointments and resolving conflicts
  • Coordinate and arrange travel, including booking flights, accommodations, and ground transportation
  • Organize and set up meetings (both in-person and virtual), preparing agendas, setting up equipment, and taking detailed meeting minutes
  • Create, edit, and proofread documents, reports, presentations, and spreadsheets
  • Organize and maintain filing systems (both physical and digital), ensuring records are accurate and easily retrievable
  • Perform data entry, update databases, and maintain confidential employee or client records with discretion
  • Assist with basic bookkeeping, expense tracking, and invoice processing
  • Support the Human Resources team with onboarding new employees, maintaining staff records, and assisting with internal events

Requirements:

  • High school diploma or GED required
  • associate's or bachelor's degree in Business Administration or a related field is often preferred
  • Proven experience in an administrative, office assistant, or similar role
  • Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent software
  • Familiarity with office management software (e.g., calendar systems, databases, CRM)
  • Outstanding Organizational Skills and attention to detail
  • Excellent Verbal and Written Communication Skills
  • Strong Time Management and ability to effectively prioritize and multitask
  • Professionalism and the ability to handle sensitive or confidential information with discretion
  • Problem-Solving and a proactive, self-motivated approach to work

Additional Information:

Job Posted:
December 26, 2025

Expiration:
January 19, 2026

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