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Admin Executive

https://www.randstad.com Logo

Randstad

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Location:
India , Indore

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Admin Executive will be responsible for providing operational, administrative, visitor support and coordination support across project teams. The role ensures smooth day-to-day project execution activities, external visitors support.

Job Responsibility:

  • Assist in managing office space planning, seating allocation, and workspace optimization
  • Coordinate with vendors for facility maintenance, housekeeping, cafeteria, transport, security, and other services
  • Support facility inspection routines, AMC schedules, and issue resolution
  • Maintain asset registers, inventory logs, and facility-related documentation
  • Assist with new office setups, relocations, and refurbishment activities
  • Support implementation of EHS guidelines, safety procedures, and compliance requirements
  • Assist with workplace safety inspections, fire drills, and emergency preparedness activities
  • Help maintain safety checklists, logs, and incident records
  • Ensure PPE availability and EHS onboarding for new employees
  • Maintain up-to-date licenses, statutory documents, insurance, and compliance registers
  • Assist in tracking contract expiries, renewals, and vendor compliance documents
  • Ensure proper record-keeping for audits including real estate agreements and safety certifications
  • Support internal and external audit requirements through timely documentation and data submission
  • Support planning and execution of internal events such as townhalls, leadership visits, and engagement activities
  • Manage event logistics, vendor coordination, venue setup, and communication
  • Handle hospitality arrangements, guest coordination, and administrative support during events
  • Manage office supplies, stationery, courier services, and procurement tasks
  • Assist in budgeting and expense tracking for admin projects
  • Coordinate travel and hotel arrangements as needed
  • Provide general administrative support to leadership and teams

Requirements:

  • Bachelor's degree in any discipline (Business Administration preferred)
  • 2–5 years of experience in Admin, Facility Management, Real Estate Support, EHS Coordination, or similar roles
  • Experience in events, vendor management, or compliance documentation is an advantage
  • Strong organizational and multitasking skills
  • Knowledge of facility operations and administrative processes
  • Basic understanding of EHS standards and compliance requirements
  • Proficiency in MS Office applications
  • Vendor management and coordination skills
  • Excellent communication and interpersonal abilities

Nice to have:

  • Professional, reliable, and proactive
  • Customer-service oriented
  • Ability to work in a fast-paced environment
  • High ethical standards and integrity
  • Team-player with a collaborative mindset

Additional Information:

Job Posted:
May 11, 2026

Expiration:
June 26, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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